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- Tasks: Join our team as an Operations Specialist, supporting sales, production, and finance functions.
- Company: Be part of an award-winning media production business working with innovative clients.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and learning.
- Why this job: This role offers hands-on experience in operations and finance within a creative industry.
- Qualifications: Looking for detail-oriented individuals with experience in operations and finance.
- Other info: Experience in a subscription business is a plus!
The predicted salary is between 36000 - 60000 £ per year.
Operations Specialist:
This is an exciting opportunity to join an award-winning media production business. The company is currently working with exciting clients in the consumer space, from innovation-led start-ups to household names. The team are looking for an Operations Specialist who support the sales, production and finance functions, covering a majority of finance related duties. Experience working in a subscription business would be favourable.
Key Responsibilities:
Project Budgeting & Monitoring
- Support project budgeting to ensure accurate cost estimations.
- Monitor live projects, flagging potential budget variances, and facilitating prompt resolution with relevant teams.
- Coordinate with Finance to ensure timely and accurate invoicing.
Capacity & Cost Optimisation
- Maintain project budget trackers and capacity dashboards.
- Oversee contractor invoices, ensuring accuracy and proper processing in financial systems (e.g., Xero).
- Provide real-time capacity and cost reports, ensuring project workloads are optimised and cost overruns mitigated.
Operational Efficiency
- Manage and optimise subscriptions, equipment purchases, and operational costs.
- Maintain accurate records of invoices, receipts, and VAT.
- Ensure efficient usage of business platforms and troubleshoot as necessary.
HR & Administration
- Draft contractor agreements for review and oversee time tracking/reporting tools.
- Record absences and support the administration of HR processes.
- Manage access and security across key business platforms.
Ad Hoc & Period-End Reporting
- Assist with preparation of reports for internal and statutory accounts.
- Perform additional duties as required by the organisation.
Skills & Requirements
This role requires a proactive, detail-oriented individual with experience in operations, finance, and team coordination.
Agora Talent | Operations Lead employer: Agora Talent
Contact Detail:
Agora Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Agora Talent | Operations Lead
✨Tip Number 1
Familiarize yourself with the specific financial software mentioned in the job description, like Xero. Having hands-on experience or even a basic understanding of how to navigate these platforms can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in subscription-based businesses. Be ready to discuss how you managed budgets and optimized costs in those roles, as this will resonate well with the hiring team.
✨Tip Number 3
Prepare examples of how you've improved operational efficiency in past positions. Whether it's through process improvements or cost-saving measures, showcasing your proactive approach will demonstrate your fit for the role.
✨Tip Number 4
Research the company’s current projects and clients. Being knowledgeable about their work will not only help you during the interview but also show your genuine interest in joining their team.
We think you need these skills to ace Agora Talent | Operations Lead
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Operations Lead position. Understand the key responsibilities and required skills, especially focusing on project budgeting, operational efficiency, and finance-related duties.
Tailor Your CV: Customize your CV to highlight relevant experience in operations, finance, and team coordination. Make sure to include any specific experience with subscription businesses, as this is a favorable aspect for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive and detail-oriented nature. Use specific examples from your past experiences that demonstrate your ability to manage budgets, optimize costs, and support various functions within a business.
Highlight Relevant Skills: In your application, emphasize skills that align with the job requirements, such as project management, financial tracking, and operational efficiency. Mention any familiarity with financial systems like Xero, as this could set you apart from other candidates.
How to prepare for a job interview at Agora Talent
✨Show Your Financial Acumen
Since the role involves a majority of finance-related duties, be prepared to discuss your experience with budgeting, invoicing, and financial systems like Xero. Highlight specific examples where you successfully managed project budgets or resolved budget variances.
✨Demonstrate Proactivity
The company is looking for a proactive individual. Share instances where you took the initiative to improve operational efficiency or optimize costs. This will show that you can anticipate challenges and act before they become issues.
✨Highlight Team Coordination Skills
As the role requires coordination with various teams, emphasize your experience in working collaboratively across departments. Discuss how you facilitated communication between sales, production, and finance to achieve common goals.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-time scenarios. Prepare to discuss how you would handle potential budget overruns or manage contractor invoices, showcasing your analytical thinking and decision-making abilities.
