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- Tasks: Join our team as a Team Assistant, handling travel, office management, and supporting leadership.
- Company: Asset Green is a dynamic investment group with over 100 years of experience across multiple sectors.
- Benefits: Enjoy a vibrant work environment in Mayfair with opportunities for growth and development.
- Why this job: Be part of a supportive team, gain valuable experience, and contribute to impactful projects.
- Qualifications: Experience in team support and travel management is essential; additional languages are a plus.
- Other info: This role offers a chance to engage with diverse stakeholders, including government officials.
The predicted salary is between 30000 - 42000 £ per year.
Asset Green (AG) is a UK-based privately owned strategic investment group with a successful track record of investment activities in Europe, Asia, Africa and the Middle East, with a pedigree and history going back over 100 years. AG has developed a diversified portfolio of large-scale industrial and commercial businesses and investments across multiple sectors, with specialisms including renewable energy, agri-food and prime real estate.
We are currently recruiting for a Team Assistant to join the Business Support function in London, reporting to the Principle PA. This is a broad, hands-on role within a small support team that provides day-to-day administrative and business services within the organisation. This position will sit on the front desk at one of our Mayfair offices and have dual accountability for reception and general office management duties, as well as those of a Team Assistant for 5 people within the Organisational Leadership Group.
Responsibilities:- Travel administration: researching and booking flights and accommodation worldwide, VISA management, travel insurance, transfers and claims management
- Managing Company payment cards and statements, settling invoices, including services and utilities, ensuring all deadlines are met for scheduled payments
- Payment of personnel expenses and any other ad hoc business costs, keeping accurate records for internal reporting
- Booking meeting rooms/events (internal or external) for Leadership groups and external partners (including UK and foreign government officials)
- Answering, screening and gatekeeping incoming phone calls
- Receiving and sorting mail
- Acting as a first point of contact for the company, meeting and greeting guests, providing refreshment
- Coordinating and managing meeting rooms, calendars and diary invitations, including inventory and stock control
- Updating spreadsheets with personal and company’s data on a regular basis
- Office management: ordering stationery and weekly groceries for both offices, helping HR with equipment requests
- Managing payment cards and statements, settling invoices, including services and utilities
- Any other ad-hoc tasks such as property management support, booking of private appointments and events etc.
- Experience in a Team Support function is essential, with exposure to full travel and accommodation management
- Additional languages considered advantageous
- Hard-working and positive attitude to work
- Able to build relationships and multi-task
- Willing to take on numerous ad-hoc responsibilities
- Well presented and professional with a good phone manner
Contact Detail:
Asset Green Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant (City of London)
✨Tip Number 1
Familiarise yourself with the company’s portfolio and sectors they operate in, such as renewable energy and agri-food. This knowledge will help you demonstrate your understanding of their business during any discussions or interviews.
✨Tip Number 2
Highlight your organisational skills and experience in managing travel arrangements. Be prepared to discuss specific examples of how you've successfully coordinated complex travel itineraries in previous roles.
✨Tip Number 3
Practice your phone etiquette and customer service skills, as you'll be the first point of contact for guests. Consider role-playing scenarios with a friend to build confidence in handling various situations professionally.
✨Tip Number 4
Network with current or former employees of Asset Green on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial during your application process.
We think you need these skills to ace Team Assistant (City of London)
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Team Assistant position. Tailor your application to highlight relevant experience in travel administration, office management, and team support.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your experience in administrative roles. Emphasise any specific skills related to travel management, invoice processing, and office coordination that align with the job description.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your background and skills make you a great fit for the Team Assistant position, and provide examples of how you've successfully managed similar tasks in the past.
Proofread Your Application: Before submitting your application, take the time to proofread your CV and cover letter. Check for any spelling or grammatical errors, and ensure that all information is accurate and presented professionally.
How to prepare for a job interview at Asset Green
✨Showcase Your Organisational Skills
As a Team Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised travel, managed schedules, or coordinated events in previous roles.
✨Highlight Your Communication Skills
Since this role involves being the first point of contact for the company, it's crucial to convey your strong communication skills. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you handle phone calls and guest interactions.
✨Demonstrate Your Adaptability
The job requires taking on various ad-hoc responsibilities. Be prepared to share instances where you've adapted to changing priorities or taken on new tasks outside your usual duties, showcasing your flexibility and willingness to learn.
✨Research the Company and Its Values
Understanding Asset Green's mission and values will help you align your answers with what they are looking for. Familiarise yourself with their investment sectors and recent projects to show your genuine interest in the company during the interview.
