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- Tasks: Support the finance team in managing the Quote to Cash cycle and improve billing efficiency.
- Company: Oceaneering is a global leader in engineered services for the offshore energy industry.
- Benefits: Enjoy competitive salary, comprehensive benefits, and opportunities for career advancement.
- Why this job: Join a dynamic team focused on innovation and continuous improvement in finance processes.
- Qualifications: Education or experience in Business, Finance, or Accounting; strong communication skills required.
- Other info: Ideal for those looking to make an impact in a global company with diverse opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Company Profile
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.
Position Summary
The Billing Administrator/Coordinator, Quote to Cash, will support the Snr Co-Ordinator, Quote to Cash, and work with the regional finance teams to support the Finance, Quote to Cash (“QTC”) cycle and implement the consolidation and centralization of all functions in the global QTC process. This position will be responsible for the implementation, execution, and maintenance of the Finance QTC cycle. This will include testing and utilizing automated process steps, harmonizing data for consistent processing and reporting, and identifying further opportunities to improve overall efficiency and maximizing cash flow.
Duties And Responsibilities
- Provide guidance and support for the efficient delivery of the ongoing QTC cycle
- Ensure operational goals and objectives are met on time, every time, to drive deployment and adoption of process changes
- Embrace and look for continuous improvement with existing and new technology to attain improvement across all areas, particularly DSO, FCF & unbilled
- Develop and maintain positive working relationships with business and functional groups, colleagues, customers, and advisors to ensure continued commitment to a ‘best in class’ global QTC cycle
- Fully support and assist the Snr Co-Ordinator with all assigned tasks particularly execution of quality billing activities to support and deliver on the QTC organizational strategy
- Actively participate in preparation of billing ‘packs’, and provide extended support & training to Ops teams, to ensure timely billing per segment(s)
- Fulfil a ‘hands-on’ transitional billing role and optimize billing efficiency, to ensure a good handover while supporting working relationships directly between business and Chandigarh team
- Drive QTC process improvement, inc. KPI reporting and analysis within the segment(s)
- Trouble-shoot on any issues, concerns, bottlenecks, etc. through the segment(s) billing process flow
- Analyze data and recommend areas for improvement including but not limited to billing, preparation of billing ‘packs’, unbilled, DSO, etc.
Qualifications
REQUIRED
- Combination of education and experience in Business, Finance, or Accounting related field or equivalent
- Experience in Finance QTC functions including but not limited to Credit, Billing, Collections, Cash Application, and related finance functions
- Strong collaborator
- Strong oral and written communication skills
- Proficiency in MS suite inc. Outlook, PowerPoint, Word, and Excel
DESIRED
- Knowledge and understanding of PeopleSoft Financial capabilities
- Experience in testing / implementing new systems, processes, and technology
Knowledge, Skills, Abilities, And Other Characteristics
- Ability to embrace change, work to project deadlines, share benefits with stakeholders, and collaborate with team members to drive positive results
- Strong ability to influence and persuade with respectful assertiveness
- Strong process improvement skills
- Ability to work across functional and geographic boundaries
- Excellent verbal and written presentation and communication skills
How To Apply
Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.
Closing Statement
We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.
Billing Administrator employer: Oceaneering
Contact Detail:
Oceaneering Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Administrator
✨Tip Number 1
Familiarise yourself with the Quote to Cash (QTC) cycle. Understanding the intricacies of this process will not only help you in interviews but also demonstrate your genuine interest in the role and the company.
✨Tip Number 2
Network with current or former employees of Oceaneering, especially those in finance roles. They can provide valuable insights into the company culture and expectations for the Billing Administrator position.
✨Tip Number 3
Brush up on your MS Excel skills, particularly in data analysis and reporting. Being proficient in these areas will be crucial for the role and can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss examples of how you've contributed to process improvements in previous roles. This will showcase your ability to drive efficiency, which is a key responsibility in the Billing Administrator position.
We think you need these skills to ace Billing Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Billing Administrator position at Oceaneering. Understand the key responsibilities and qualifications required, as this will help you tailor your application.
Tailor Your CV: Customise your CV to highlight relevant experience in Finance QTC functions such as billing, collections, and cash application. Use specific examples that demonstrate your skills in collaboration and process improvement.
Craft a Compelling Cover Letter: Write a cover letter that addresses how your background aligns with the requirements of the role. Mention your proficiency in MS Office and any experience with PeopleSoft Financial capabilities, as these are desirable skills for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a role in finance.
How to prepare for a job interview at Oceaneering
✨Understand the QTC Cycle
Make sure you have a solid grasp of the Quote to Cash (QTC) cycle. Be prepared to discuss how your previous experience aligns with the responsibilities of the Billing Administrator role, particularly in areas like billing, collections, and cash application.
✨Showcase Your Collaboration Skills
Since this role requires strong collaboration with various teams, think of examples from your past where you successfully worked with others. Highlight your ability to build positive working relationships and how you can contribute to a 'best in class' global QTC cycle.
✨Demonstrate Process Improvement Mindset
Be ready to talk about any experiences you have with process improvements. Discuss specific instances where you identified inefficiencies and implemented changes that led to better outcomes, especially in finance-related tasks.
✨Prepare for Technical Questions
Familiarise yourself with the tools and technologies mentioned in the job description, such as PeopleSoft Financial capabilities. If you have experience with testing or implementing new systems, be sure to share those insights during the interview.
