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- Tasks: Join our team as a Clerical Assistant, handling reception, admin, and support tasks.
- Company: James Gillespie's High School is a vibrant, inclusive school in Edinburgh with a rich history.
- Benefits: Enjoy a competitive salary, flexible working options, and a supportive work culture.
- Why this job: Be part of a community that values respect, kindness, and high expectations in education.
- Qualifications: Strong organisational skills and attention to detail are essential; prior school experience is a plus.
- Other info: This role requires a PVG check and offers a chance to make a real impact.
The predicted salary is between 24909 - 25116 £ per year.
Salary: £24,909 - £25,116 (pro-rata for part time and sessional)
Hours: 27.50 per week, 39 weeks sessional
James Gillespie's High School is looking for a part time Clerical Assistant. James Gillespie's High School is in the Marchmont area of Edinburgh. A fully co-ed comprehensive since the 1970s, we are also home to Edinburgh's Ard-Sgoil (Gaelic Secondary). James Gillespie's 18th century vision for inclusion and high-quality education endures and continues in the new school campus which was completed in August 2016, and continues in our school values today - Respect, Kindness, Integrity, Inclusion and High Expectations.
We are seeking a positive, enthusiastic and well organised part time Clerical Assistant to join our staff team, based in our busy school office. Keen attention to detail is essential, as is the ability to prioritise tasks and use initiative. Duties will include:
- Reception
- Administration
- Reprographics
- Recording attendance using the Seemis system
- Placing orders using the Oracle system
- Providing clerical support to colleagues as required
This post is part time during term time. The successful candidate must work well under pressure, enjoy working with people, and have very strong organisational and time-management skills. A first-aid certificate and prior experience in schools is beneficial.
This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.
We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.
As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we're bringing the best people into our roles, not just in their skills and experience but also in their approach to work. To help achieve this, we're changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.
You can find out more on Our Behaviours web page.
Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range. Happy to talk flexible working.
Contact Detail:
CITY OF EDINBURGH COUNCIL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant - James Gillespie\'s High School - 10622_1749737653
✨Tip Number 1
Familiarise yourself with the Seemis and Oracle systems mentioned in the job description. If you have prior experience with similar software, be ready to discuss how you used them effectively in your previous roles.
✨Tip Number 2
Highlight your organisational skills during the interview. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously, as this is crucial for a Clerical Assistant role.
✨Tip Number 3
Research James Gillespie's High School and its values. Be prepared to discuss how you embody their principles of Respect, Kindness, Integrity, Inclusion, and High Expectations in your work.
✨Tip Number 4
Since the role involves working under pressure, think of specific instances where you've thrived in a fast-paced environment. Sharing these experiences can demonstrate your ability to handle the demands of the position.
We think you need these skills to ace Clerical Assistant - James Gillespie\'s High School - 10622_1749737653
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and required skills for the Clerical Assistant position. Highlight how your experience aligns with their needs.
Tailor Your CV: Customise your CV to reflect relevant experience, particularly in administration and clerical tasks. Emphasise your organisational skills and any experience working in a school environment.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the school’s values. Mention specific examples of how you demonstrate respect, integrity, and flexibility in your work.
Prepare for Behavioural Questions: Since the interview process will focus on behavioural and technical skills, prepare examples from your past experiences that illustrate how you embody the school's core behaviours.
How to prepare for a job interview at CITY OF EDINBURGH COUNCIL
✨Understand the School's Values
Familiarise yourself with James Gillespie's High School's core values: Respect, Kindness, Integrity, Inclusion, and High Expectations. Be prepared to discuss how you embody these values in your work and interactions.
✨Showcase Your Organisational Skills
As a Clerical Assistant, strong organisational skills are crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or prioritised effectively under pressure.
✨Demonstrate Your Initiative
The role requires the ability to use initiative. Think of instances where you took proactive steps to solve problems or improve processes in previous roles, and be ready to share these during the interview.
✨Prepare for Behavioural Questions
Since the interview will focus on behavioural and technical skills, practice answering questions that explore how you've handled specific situations in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
