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- Tasks: Support the events team with logistics and administration for exciting projects.
- Company: Join a dynamic multidisciplinary agency in the Southwest, specialising in international events.
- Benefits: Enjoy hybrid working with two days in the office and a vibrant team culture.
- Why this job: Be part of impactful events and collaborate with diverse teams in a creative environment.
- Qualifications: Ideal for candidates with admin or PA experience, attention to detail is key.
- Other info: Diversity is celebrated here; all backgrounds are encouraged to apply!
The predicted salary is between 28800 - 43200 £ per year.
Hybrid working - 2 days in the office!! Are you an Administrator / PA looking to work within the world of events?
THE COMPANY
Our client is based in the Southwest of England and is a multidisciplinary agency that manages and designs events on behalf of clients internationally! They manage exhibition and symposia activities at a large number of medical congresses for their key pharmaceutical clients. They will also build and manage exhibition stands as well as the satellite symposia that their client sponsors during these exhibitions. This is a fantastic opportunity to join a multidisciplinary agency based in the Southwest!
THE ROLE
Due to continued growth and development, we are excited to be recruiting for a new and experienced Events Administrator. This role is pivotal in the efficient running of various projects, delivering unique and impactful events. You will support the events team with day-to-day operations across multiple projects, coordinating event logistics for major corporate clients in both live and virtual environments. You will work closely with your Project Managers, effectively prioritising their requirements, managing your own workload, and collaborating with team members.
- Assist the Project Managers with event administration - event proposals through research, administrative support, and budget input.
- Build and maintain strong relationships with colleagues, clients, attendees, suppliers, and logistics teams by supporting regular project meetings.
- Contribute to project budgeting and ensure purchase orders are raised promptly.
- Assist in preparing and scheduling post-event debriefs with clients, internal teams, and suppliers.
- Carry out any other tasks as appropriate for the role.
THE CANDIDATE
This role is open to candidates with varied levels of experience, ideally with a background as an Administrator or a PA in a similar events or project-based environment. Strong attention to detail, able to input data quickly, accurately, and thoroughly.
Live specialises in all disciplines (and at all levels) across events, experiential and exhibitions. We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity. We are dedicated to ensuring a supportive and accessible recruitment process. If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.
Administrator / PA - Events employer: Live Recruitment
Contact Detail:
Live Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator / PA - Events
✨Tip Number 1
Familiarise yourself with the events industry, especially in the context of exhibitions and symposia. Understanding the key players and trends will help you speak confidently about your interest in the role during any discussions.
✨Tip Number 2
Network with professionals in the events sector. Attend industry events or join relevant online forums to connect with people who can provide insights or even refer you to opportunities within their organisations.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock event plan or timeline. This will showcase your ability to manage multiple tasks and priorities, which is crucial for the Administrator / PA role.
✨Tip Number 4
Research the company’s previous events and projects. Being knowledgeable about their work will allow you to ask insightful questions and show genuine interest during any interviews or conversations.
We think you need these skills to ace Administrator / PA - Events
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and events. Emphasise any roles where you've supported project managers or coordinated logistics, as these are key aspects of the job.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for events and your organisational skills. Mention specific examples of how you've successfully managed projects or built relationships with clients and suppliers.
Highlight Attention to Detail: In your application, provide examples that demonstrate your strong attention to detail. This could include instances where you ensured accuracy in data entry or managed budgets effectively.
Showcase Your Teamwork Skills: Since the role involves collaborating with various teams, mention experiences where you've worked closely with others. Highlight your ability to communicate effectively and support team members in achieving project goals.
How to prepare for a job interview at Live Recruitment
✨Research the Company
Before your interview, take some time to learn about the company and its role in the events industry. Understanding their projects, clients, and values will help you tailor your responses and show genuine interest.
✨Highlight Relevant Experience
Be prepared to discuss your previous experience as an Administrator or PA, especially in event management. Share specific examples of how you've successfully managed logistics, supported project teams, or built relationships with clients and suppliers.
✨Demonstrate Attention to Detail
Since the role requires strong attention to detail, be ready to provide examples of how you've ensured accuracy in your work. This could include data entry, budget management, or coordinating event logistics.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the company's culture, team dynamics, and upcoming projects to demonstrate your enthusiasm and engagement.
