Payroll & Pensions Coordinator

Location: London, London, United Kingdom Job ID: R0089601 Date Posted: 2025-06-03 Company Name: HITACHI RAIL LIMITED Profession (Job Category): Human Resources Job Schedule: Full time Remote: No About Us A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in. Job Description: Your new role Here at Hitachi Rail, we have a unique and exciting opportunity for a Payroll & Pensions Coordinator. To be responsible for the administration of the payroll and pensions and provide an effective and efficient payroll service to all areas within Hitachi Rail Limited Specifically, you will be responsible for the following deliverables: To manage the administration of the 4 weekly and monthly HRL payrolls for all Hitachi Rail locations in the UK and ensuring payroll deadlines are met. Collate data to populate payroll summary template to send to payroll provider for processing on payroll system. Checking payroll reports to ensure accurate payments Monthly Variance audit and investigation. To provide specialist advice and guidance in relation to HMRC legislation, ensuring the business is compliant to include all year end reporting (P60,P11D,PSA) To manage the pension administration to include ensuring the business is compliant as per the Pensions Regulator- Process monthly pension contributions and up-load to pension portal. To manage pensions calculations for DB scheme i.e. Railways pensions To provide a professional and responsive service to customers both internally and externally and to be the first line support for employee payroll queries, outside the payroll provider. To review, document and communicate the payroll operating processes To support all payroll related matters for Tupe acquisitions To be a payroll subject matter expert for the UK. Manage relationship with 3rd party payroll providers and internal stakeholders. About you Payroll experience to include Year End filing requirements- P11Ds, P60, PSA Knowledge of all aspects of HMRC legislation, in relation to payroll and knowledge of pension legislation Ability to work within a pressured environment. High level of accuracy and attention to detail across both manual and systems based work Excellent interpersonal and customer facing skills, ability to work and communicate with senior stakeholders and staff at all levels Effective communicator, both verbally and in writing; able to influence well at all levels Strong team working skills, able to work collaboratively across the HR function in a multi sited environment Numerate with the ability to understand and analyse complex information and data Advanced level skills – Word, Excel, PowerPoint Excellent Planning, prioritising and organising skills Desirable Requirements Previous experience of working in an HR Shared Services Previous experience of working in an outsourced Payroll environment Awareness and understanding of HR practices Experience of working in a Unionised environment and Tupe acquisitions Managed DB pension scheme/calculations Previous experience in a rail or manufacturing company Relevant CIPP payroll qualifications ADP Payroll/ Workday System experience What we offer We value the importance of all of our employees, if you would like to join our fantastic organisation you could be entitled to: Competitive salary 25 days holiday Pension scheme with contributions up to 9% Private medical insurance Personal Accident insurance Group Income protection Group Life Insurance Employee Assistance Programme We also offer additional perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle. #LI-AR1 Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers . At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment – we are proud to be an equal opportunity employer. We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail #J-18808-Ljbffr