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For Companies At a Glance
- Tasks: Provide essential admin support, manage supplies, and ensure smooth daily operations.
- Company: Join a leading provider of temporary access and industrial services in Glasgow.
- Benefits: Enjoy a supportive work environment with opportunities for training and development.
- Why this job: Be part of a dynamic team focused on excellent customer service and effective communication.
- Qualifications: Basic literacy and numeracy skills; proficiency in MS Office; strong communication and organisational skills.
- Other info: Ideal for high school and college students looking to gain valuable experience.
The predicted salary is between 24000 - 36000 £ per year.
Leading Provider of Temporary Access & Industrial Services. The successful candidate will provide dedicated administrative support to the team to ensure effective and efficient operation of daily tasks as directed by the line manager. The role will encompass the delivery of a wide variety of administration tasks, with a focus on delivering excellent customer service through open, courteous, and friendly communication.
Responsibilities
- Efficient clerical and administrative support as required including but not limited to:
- Maintain stock of stationery supplies for the office.
- Purchase Orders & Invoicing.
- Travel and Hotel Bookings.
- Meet, greet, and escort visitors, coordinating meeting rooms.
- IT equipment management and record keeping.
- Act as the central contact for the team, fielding and redirecting calls and enquiries where required.
- Ensure all associated paperwork is completed and maintained in an orderly and timely manner.
- Assist in the distribution of communication material and presentations.
- Support the team with weekly and monthly administration activities and deadlines such as the collation of timesheets.
What are we looking for:
- Possess basic literacy and numeracy skills.
- Demonstrate a proactive approach to delivering excellent customer service to stakeholders.
- Strong team player orientation – cooperative and willing to assist others.
- Proficient IT skills including MS Word, MS Excel, and MS PowerPoint, and comfortable with numerical reasoning.
- Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
- Well organised, with the ability to multi-task, prioritise and manage competing demands.
- Excellent multi-tasking capability, and be project and deadline orientated.
- Ability to maintain effective work behaviour in the face of setbacks or pressure – by remaining calm and in control.
- Excellent attention to detail and accuracy.
- Takes responsibility for own actions.
- Desire and willingness to undertake training and learning for self-development.
Alternatively, please email your CV with a cover letter to: recruit@enigma-is.com
Office Administrator – Glasgow employer: Enigma Is
Contact Detail:
Enigma Is Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator – Glasgow
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of maintaining stock, managing travel bookings, and handling invoicing will give you an edge during interviews.
✨Tip Number 2
Showcase your customer service skills by preparing examples of how you've successfully managed client interactions in the past. Being able to demonstrate your proactive approach to customer service can set you apart from other candidates.
✨Tip Number 3
Brush up on your IT skills, particularly in MS Word, Excel, and PowerPoint. Consider creating a small portfolio of documents or presentations you've worked on to illustrate your proficiency during the interview.
✨Tip Number 4
Prepare to discuss how you handle pressure and multi-tasking. Think of specific instances where you've successfully managed competing demands, as this will demonstrate your ability to thrive in a busy office environment.
We think you need these skills to ace Office Administrator – Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Administrator role. Emphasise your proficiency in MS Word, Excel, and PowerPoint, as well as any previous administrative roles you've held.
Craft a Compelling Cover Letter: Write a cover letter that showcases your customer service skills and your proactive approach. Mention specific examples of how you've successfully managed multiple tasks or supported a team in previous positions.
Highlight Communication Skills: Since the role requires excellent communication, ensure you demonstrate your ability to engage with different audiences. Use clear and friendly language in your application to reflect this skill.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial for this role, so make sure your application reflects that quality.
How to prepare for a job interview at Enigma Is
✨Showcase Your Customer Service Skills
Since the role emphasises excellent customer service, be prepared to share examples of how you've successfully handled customer interactions in the past. Highlight your ability to communicate courteously and effectively.
✨Demonstrate Your Organisational Skills
The job requires strong organisational abilities. Discuss your methods for managing multiple tasks and prioritising deadlines. You might want to mention any tools or techniques you use to stay organised.
✨Familiarise Yourself with Relevant Software
Proficiency in MS Word, Excel, and PowerPoint is essential. Brush up on these applications before the interview and be ready to discuss how you've used them in previous roles, especially in relation to administrative tasks.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle pressure. Think of scenarios where you've had to remain calm under stress or manage competing demands, and be ready to explain your thought process.
