Event Manager - Private Dining

An exciting opportunity has arisen for an experienced Event Manager to join the Private Dining Team at The Birley Clubs based in Mayfair, London. The Birley Clubs operate some of the world’s most iconic private members’ clubs; Annabel’s, Harry’s Bar, Mark’s Club, George and The Bath & Racquets Club.

As Event Manager you will effectively manage and sell the private dining spaces across The Birley Clubs. You will be required to prepare all event documentation and coordinate with the onsite Private Dining Teams and client to ensure consistent, high level service throughout all stages of the event as well as a seamless turnover to the onsite team. You will effectively handle all member enquiries for your Clubs and ensure conversion targets are achieved on an ongoing basis.

We offer our employees:

• A highly competitive starting remuneration package
• Increased remuneration as you develop and progress in your role
• Staff discounts
• Discounted corporate rate at Fitness First and V Health
• Life assurance cover
• Employee events
• Access to pension scheme
• Access to our Cycle to Work scheme
• Wagestream – a financial wellbeing benefit that provides you access to your pay as you earn

Key Responsibilities:

• Be the primary point of contact for member and client enquiries across The Birley Clubs
• Lead and manage all events from enquiry to execution, ensuring an exceptional end-to-end experience
• Liaise closely with the operation teams, chefs, sommeliers, and private dining managers to ensure seamless event delivery
• Prepare all necessary event documentation, including contracts, function sheets, menus, floor/table plans, and guest collateral
• Ensure timely and accurate contract completion and adherence to standard operating procedures (SOPs)
• Conduct site visits and client walkthroughs, providing expert guidance on event layout and logistics
• Create bespoke proposals that reflect the client’s vision and The Birley Clubs’ luxury standards
• Identify upselling opportunities and enhancements to elevate the members experience
• Build strong cross-functional relationships with the Private Dining and wider operations teams
• Support business development by cross-selling across clubs and spotting new event opportunities
• Prepare weekly sales reports and event forecasts for senior leadership
• Lead pre-event briefings and attend post-event debriefs to ensure operational alignment
• Gather and respond to post-event feedback, ensuring continuous service improvement
• Assist the Head of Events with ad hoc administrative tasks and strategic initiatives

We are ideally looking for candidates who:

• Have worked in a similar role as a strong Event Manager within the luxury hospitality market
• Be passionate about delivering high quality and unique events
• Have excellent time management, project management and organisation skills and the ability to prioritise tasks and effectively manage the workload in order to meet deadlines
• Be experienced in working within budgets and hitting targets
• Be an excellent communicator both verbally and in writing ensuring a professional and courteous manner at all times with members, clients and suppliers
• Have excellent administration skills
• Be well-presented, outgoing, confident and an excellent team player
• Be effective at multi-tasking and managing multiple events whilst remaining calm
• Have strong working knowledge of Word, Excel, Outlook and related PC packages

This role is based in our office and requires your presence Monday through Friday. If you want to be part of the most exciting private members’ clubs in London, we would love to hear from you!