Legal PA - ELPG - 12 Month FTC

We are Eversheds Sutherland, a global law firm, with more than 5,000 people across over 30 countries. We’re full-service with deep niche and sector experience. Whatever challenge, wherever in the world, we’re equipped and ready to meet it. We live our values, we’re purposeful and purpose-led. So although the world is fast-moving and rapidly changing, we see it as a place where everyone can thrive.

As a Legal PA within our Practice Group Support team, your role is pivotal. You’ll provide confidential, professional and proactive support to a designated group of stakeholders. Confidence, effective communication and influential skills are essential. We value an assertive and forward-thinking approach.

Here’s what to expect:

• Diverse responsibilities: Our Legal PAs handle a wide range of tasks, supporting various aspects of our business.
• Empowerment and mentorship: You’ll lead by example, fostering ongoing personal and professional development among junior colleagues and peers.
• Continuous learning: We invest in your professional development through our development plans. We offer personalised mentoring and coaching, technical training and soft skills courses to boost motivation and success in your career path.
• Culture of feedback: Our culture thrives on continuous feedback that builds confidence, development and recognition of achievements.
• Pro Bono, Community and Diversity & Inclusion (D&I) opportunities: Beyond your daily tasks, we encourage you to contribute to Pro Bono, Community and D&I initiatives.
• Ambition for people, clients and communities: Our ambition extends beyond business success. We are equally committed to the growth and well-being of our people, clients and the broader community.
• Staying ahead: Collaborate closely with lawyers, take ownership of tasks and exceed business expectations, anticipate challenges, adapt to changing technologies.

Skills and experience we are looking for:

• Experience in a similar environment: Experience working within a comparable professional setting, providing seamless adaptation to our busy environment.
• Client service excellence: Strive to exceed client expectations by delivering outstanding service.
• Problem-solving and initiative: Be a proactive problem solver. Anticipate challenges, take initiative and implement solutions efficiently.
• Effective communication: Demonstrate excellent communication skills when liaising with stakeholders and clients.
• Delegation and ownership: Delegate tasks across dedicated support teams while maintaining overall ownership of transactional activities.
• High-level support: Provide exceptional PA support to senior stakeholders, including managing calendars, organising meetings and handling confidential information.
• Relationship building: Cultivate strong relationships both internally and externally.
• Task management and risk awareness: Skilfully manage tasks with expertise, seeking ways to enhance efficiency and quality.
• Flexibility: Demonstrate flexibility and embrace change.
• Microsoft applications proficiency: Demonstrate intermediate to advanced skills in Microsoft applications including Outlook, Teams and Copilot.
• Team collaboration: Contribute to a positive team environment.

Role and key responsibilities include:

• Stakeholder engagement: Conduct regular one to one meetings with stakeholders to discuss actions, priorities, expectations and future planning.
• Efficient mailbox, diary and travel management: Proactively manage mailboxes and diaries including travel coordination.
• Meeting organisation and coordination: Draft agendas and prepare for internal and external meetings.
• Workflow management and delegation: Own the end-to-end process, be accountable for successful conclusion of all stakeholder requests.
• Document management: Undertake urgent and short document work.
• Financial administration and compliance: Provide financial administrative support to stakeholders, coordinating with billing and finance teams.
• Pitch and presentation creation: Collaborate with the document production team to create impactful pitches and PowerPoint presentations for stakeholders.
• Marketing and business development: Coordinate and organise events, create event material, digital working lists and communicate with attendees.
• Championing process improvements: Be an advocate for process changes within the organisation.
• Efficient administration: Manage electronic filing, records maintenance and expenses effectively.
• Technology utilisation: Leverage the firm’s technology as a key business tool for managing, updating, reporting and research.

What’s in it for you? At Eversheds Sutherland, we provide benefits focused on looking after you: your development, your performance, your financial future and your health, as well as providing the opportunity to make a contribution to the world.