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- Tasks: Manage office operations, support the Managing Director, and coordinate team activities.
- Company: Join a dynamic early-stage financial services provider with exciting growth potential.
- Benefits: Enjoy a vibrant work environment, training opportunities, and a chance to shape the future of finance.
- Why this job: Be part of a groundbreaking fintech journey with significant funding and impactful projects.
- Qualifications: Strong organisational skills, excellent communication, and a knack for problem-solving are essential.
- Other info: Training will be provided, and the role may evolve with business needs.
The predicted salary is between 36000 - 60000 £ per year.
Our client is a very early stage financial services provider operating in the personal finance and business banking space. They will be looking to launch their business with a focus on credit cards and then growing into personal and business current accounts, eventually applying for a banking licence in due course. They have a huge level of funding which makes this opportunity exciting.
The Office Manager/Executive Assistant is responsible for the organisation and co-ordination of office administration and procedures, ensuring organisational efficiency, effectiveness and safety. The Office Manager/Executive Assistant will also provide a high level of administrative support to the Managing Director and, on an ad hoc basis, to the future Board of Directors.
Key Responsibilities:
- Take responsibility and ownership of office organisation, day-to-day management of the Reception team, IT (liaison with IT support provider), project management, ensure deadline compliance; management of company documents and files, ensuring their security, integrity and confidentiality.
- Co-ordinate calendars, schedule meetings, manage correspondence, and handle general human resource matters, acting as a liaison between management and employees.
- Carry out all duties in a professional manner and adhere to procedures, policies, and guidelines at all times.
Main Duties:
- Organise office operations and procedures ensuring compliance with Health and Safety and GDPR regulations.
- Ensure effective electronic and hard copy filing systems are established and maintained; identify and implement a suitable electronic Data Management System; develop and document procedures to cover data protection, record retention, record archive, and disposal.
- Work with the IT support team to ensure efficient operation of the office, planning and procuring hardware/software as necessary; perform review and analysis of any special projects and keep the management team fully briefed.
- Work with the Company website/PR provider and ensure that web pages are regularly reviewed and updated to reflect the latest information.
- Monitor and update social media accounts providing regular feeds detailing Company activities.
- Develop an understanding of the Property Management System (Qube) and use it to interrogate the tenant/property database to provide information for internal reporting and to run reports as required.
- Manage office supplies inventory and sourcing, ensuring stocks are replenished in a timely and cost-effective manner. Liaise with suppliers as required.
- Recruit office staff, provide induction training for new employees, and mentor them. Maintain employee records, training records, skills matrices; propose and source developmental training. Handle disciplinary actions where appropriate.
- Regularly review and update the Employee Handbook to ensure compliance with current legislation.
Administrative Duties:
- Organise and schedule appointments and meetings ensuring any diary conflicts are resolved.
- Attend meetings as required, take accurate minutes, and circulate them.
Skills Required:
- Strong organisational and planning skills.
- Excellent time management.
- Excellent communication skills.
- Excellent interpersonal skills.
- Excellent telephone manner.
- Excellent numeracy skills.
- Excellent attention to detail and problem-solving skills.
Office Manager / EA (City of London) employer: Fintellect Recruitment
Contact Detail:
Fintellect Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / EA (City of London)
✨Tip Number 1
Familiarise yourself with the financial services sector, especially in personal finance and business banking. Understanding the industry will help you speak confidently about how your skills can contribute to the company's goals.
✨Tip Number 2
Highlight your organisational and planning skills by preparing examples of how you've successfully managed office operations or projects in the past. Be ready to discuss specific tools or systems you've implemented to improve efficiency.
✨Tip Number 3
Showcase your communication skills by preparing to discuss how you've effectively liaised between management and employees in previous roles. This will demonstrate your ability to maintain a smooth flow of information within the office.
✨Tip Number 4
Research the company’s current projects and any recent news related to their launch. Being informed will allow you to ask insightful questions during the interview, showing your genuine interest in the role and the company.
We think you need these skills to ace Office Manager / EA (City of London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and executive assistance. Focus on skills such as organisational abilities, time management, and communication skills that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage office operations and support senior management effectively.
Highlight Relevant Skills: In your application, emphasise skills that are crucial for the role, such as attention to detail, problem-solving, and interpersonal skills. Provide examples of how you've successfully used these skills in previous positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail, which are key traits for an Office Manager/EA.
How to prepare for a job interview at Fintellect Recruitment
✨Showcase Your Organisational Skills
As an Office Manager/EA, your ability to organise and manage tasks is crucial. Prepare examples of how you've successfully organised office operations or managed multiple projects simultaneously. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Familiarise Yourself with GDPR and Health & Safety Regulations
Since compliance with GDPR and Health & Safety regulations is a key part of the role, make sure you understand these regulations well. Be ready to discuss how you have implemented or adhered to such policies in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle conflicts. Think of scenarios where you had to resolve scheduling conflicts or manage difficult situations, and be prepared to explain your thought process and outcomes.
✨Demonstrate Your Communication Skills
Excellent communication is essential for this role. During the interview, focus on articulating your thoughts clearly and confidently. You might also want to prepare examples of how you've effectively communicated with different stakeholders in past positions.
