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- Tasks: Join us as an Accounts and Office Assistant, handling financial transactions and supporting daily office operations.
- Company: We're an award-winning PropTech company focused on optimizing environments for people and the planet.
- Benefits: Enjoy perks like private medical insurance, enhanced holiday allowance, and an annual volunteering day.
- Why this job: Be part of a passionate team dedicated to creating smarter, greener workspaces while growing your skills.
- Qualifications: Attention to detail and proficiency in Microsoft Office and Xero are essential; experience is a plus.
- Other info: We value diversity and inclusion, welcoming candidates who share our commitment to conscientiousness and respect.
The predicted salary is between 24000 - 36000 £ per year.
We are an award-winning, industry leading PropTech company, developing pioneering tech platforms for building management systems’ control and communication who’s purpose is optimising environments for people and the planet.
We are a rapidly growing, successful scale-up, and are looking for talented and highly motivated individuals who are ready to help us take it to the next level.
We are looking for an accounts and office assistant to join our team based in Aldgate London.
Role responsibilities
- Reporting to and working closely with the Head of Finance this role involves a range of day to day duties including but not limited to:
- Enter and code financial transactions appropriately
- Allocate payments
- Reconcile invoices received with departmental billings
- Issue invoices to customers
- Check and process employee expenses
- Reconcile & post credit card payments/receipts
- Reconcile all bank accounts
- Track expenses related to specific projects
- Check all financial transactions for accuracy
- Key data into company accounting system
- Raising of purchase orders and maintaining stock level records
- Contribute to the daily running of the office by ensuring stationery and refreshment levels are maintained
- Generally ensuring the office is kept to a presentable
- Checking post and distributing to the relevant parties
- Any other adhoc duties
Role requirements (essential):
- Outstanding attention to detail with an ability to reconcile complex accounts.
- Accurate, efficient and organised with the ability to prioritise tasks as needed.
- Good knowledge of Microsoft Office and Xero.
- Ability to maintain strong relationships with external clients and internal colleagues.
- Professional, confident and diplomatic when liaising with others.
- Discretion and confidentiality.
Role requirements (desirable):
- Familiarity with foreign currency transactions.
Company
We believe it’s our strong commitment to our values that sets us apart and defines who we are. They are at the heart of everything we do, whether it’s our commitment to our clients or each other, and we welcome candidates that share this ethos.
Our Values
- We care and are conscientious.
- We are personable and respectful.
- We are passionate and enthusiastic.
If you share in our values and feel you can contribute towards making our company the best it can be, then join us and help build the future of greener, smarter, and more connected workspaces.
Diversity and inclusion
We celebrate our friendly, diverse, and inclusive team and highly value the diversity of thought and creativity this brings. A broad-minded team is open to innovation and ideas that benefit us all.
When recruiting, we ensure that applicants are chosen based on their merit and ability and are treated equally, irrespective of disabilities, race, colour, religion, nationality, ethnic origin, age, sex, sexual orientation, or marital status.
Find out more about Smart Spaces here: https://www.smartspaces.app/careers/
Benefits:
- Annual day to spend volunteering for a charity of your choice
- Quarterly socials.
- Private medical insurance.
- Optical care.
- Cycle to work scheme.
- Training & education.
- Enhanced maternity & paternity pay.
- Enhanced holiday allowance.
- Employee discounts & reward programme.
Privacy Notice:
Before applying, please click here to read our Smart Spaces® Job Applicant Privacy Notice.
Job type: Full time.
Work location: Fully office based.
Ability to commute: Reliably commute or plan to relocate before starting work.
Experience: 2 years experience in a similar role would be desirable but not essential.
Smart Spaces® | Accounts and Office Assistant employer: Smart Spaces®
Contact Detail:
Smart Spaces® Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Smart Spaces® | Accounts and Office Assistant
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, especially Xero. If you can demonstrate your proficiency in this accounting software during the interview, it will show that you're ready to hit the ground running.
✨Tip Number 2
Highlight any experience you have with foreign currency transactions, even if it's not a requirement. This could set you apart from other candidates and show your versatility in handling different financial scenarios.
✨Tip Number 3
Prepare examples of how you've maintained strong relationships with clients or colleagues in previous roles. Being personable and respectful is key to fitting into our company culture, so showcasing this will be beneficial.
✨Tip Number 4
Research our company values and think about how they align with your own. Be ready to discuss how you embody these values in your work, as we are looking for candidates who share our commitment to conscientiousness and passion.
We think you need these skills to ace Smart Spaces® | Accounts and Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the role of Accounts and Office Assistant. Emphasize your attention to detail, organizational skills, and familiarity with Microsoft Office and Xero.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for the role and the company’s values. Mention how your background and skills can contribute to optimizing environments for people and the planet.
Showcase Relevant Experience: In your application, provide specific examples of past roles where you managed financial transactions, reconciled accounts, or maintained office operations. This will demonstrate your capability to handle the responsibilities outlined in the job description.
Highlight Soft Skills: Don’t forget to mention your interpersonal skills, such as your ability to maintain strong relationships with clients and colleagues. Being professional, confident, and diplomatic is crucial for this role.
How to prepare for a job interview at Smart Spaces®
✨Show Your Attention to Detail
Since the role requires outstanding attention to detail, be prepared to discuss specific examples from your past experiences where you successfully reconciled complex accounts or managed financial transactions accurately.
✨Demonstrate Your Organizational Skills
Highlight your ability to prioritize tasks effectively. You might want to share a situation where you managed multiple responsibilities simultaneously and how you ensured everything was completed on time.
✨Familiarize Yourself with Xero and Microsoft Office
Make sure you have a good understanding of Xero and Microsoft Office, as these tools are essential for the role. If possible, mention any relevant experience you have with these platforms during the interview.
✨Emphasize Your Interpersonal Skills
The company values strong relationships with clients and colleagues. Be ready to discuss how you've maintained professional and diplomatic communication in previous roles, especially when dealing with sensitive information.
