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- Tasks: Support the Executive team with admin tasks and office management at Chester Racecourse.
- Company: Join Chester Race Company, a leading brand in the North West with a focus on horseracing.
- Benefits: Enjoy perks like free lunches, gym discounts, and enhanced pension contributions.
- Why this job: Be part of a dynamic team in a vibrant environment with opportunities for growth and development.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Flexible working options available, with occasional remote work and travel.
The predicted salary is between 22000 - 28000 £ per year.
Chester Race Company are proud to present an exciting opportunity for an individual to join the Executive team as an Executive Operations Coordinator on a permanent contract, based in the heart of Chester. If you are a highly organised and dynamic person with a high attention to detail, this is the perfect role for you! This role is pivotal in supporting the smooth operation of Chester Racecourse's headquarters. Reporting to the Executive Assistant and Secretary to the Board, this position requires an organised, proactive individual who can balance executive support duties with broader office management responsibilities. The ideal candidate will serve as the operational backbone of our organisation, ensuring excellent administrative support while continuously improving our processes and systems.
General Responsibilities include:
- Executive Support (50%)
- Provide comprehensive administrative support to the Executive Assistant and Secretary to the Board, Chief Operating Officer, and Group Catering Director
- Cover for the Executive Assistant and Secretary to the Board during absences
- Plan, prepare and coordinate meetings with collated briefing documents
- Compile and format regular reports for executive review (Excel and Powerpoint)
- Manage complex calendars, schedule meetings, and coordinate travel arrangements
- Take accurate minutes at meetings and follow up on action points
- Handle confidential information with appropriate discretion
- Provide ad hoc project support to executives as needed
- Office Management (45%)
- Oversee day-to-day operations of the racecourse headquarters
- Manage office supplies, equipment, and vendor relationships
- Raise purchase orders according to company procedures
- Coordinate meeting room bookings and prepare spaces for meetings
- Coordinate the distribution of weekly lunch menus to staff and oversee the lunch ordering process
- Serve as the first point of contact for visitors, providing a professional welcome
- Process incoming and outgoing mail and deliveries
- Identify operational inefficiencies and implement improvements
- Maintain organized filing systems, both physical and digital
- Race Day Support (5%)
- Provide flexible support across race day operations as required including guest coordination, admin support and covering key roles
- Document critical information and maintain clear communication channels during events
Skills and Attributes:
- Proven experience in an administrative or executive assistant role
- Experience or knowledge in events, hospitality, horse racing or sports/entertainment industry is desirable
- Exceptional organisational skills with the ability to manage multiple priorities
- Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
- Experience with electronic document management systems
- Demonstrated ability to identify and implement process improvements
- Excellent written and verbal communication skills
- Proactive problem-solving approach
- Professional demeanour with strong interpersonal skills
- Methodical yet adaptable approach to work
- Detail-oriented without losing sight of broader objectives
- Diplomacy when dealing with stakeholders at all levels
- Self-motivated with the ability to work independently
- Calm under pressure, particularly during high-volume event periods
- Commitment to continuous improvement
Benefits include:
- Enhanced employer pension contribution
- Continuous professional development
- Private medical cover (Medi-Cash)
- Enhanced maternity and paternity
- Free onsite parking
- Free chef-prepared lunch
- Gym and restaurant discounts
- Free tickets for selected Race Days across the group
- Access to a well-being app
Salary: £26,000 - £30,000 per annum
Hours of work: 37.5 hours per week, standard working hours are 09:00-17:00. Evening and weekend work is expected in line with business needs with the ability to work occasional irregular hours during race events and busy periods. This role is based in Chester with occasional travel in the UK and therefore a reliable commute to Chester city centre is essential. Occasional remote working will be possible.
If you feel like this is the perfect fit for you, please apply with your CV attached today! All applications will be collated and assessed upon the closing date (6th July) by the recruitment team and the hiring manager for the role.
Executive Operations Coordinator employer: Chester Racecourse
Contact Detail:
Chester Racecourse Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Operations Coordinator
✨Tip Number 1
Familiarise yourself with Chester Race Company's operations and values. Understanding their core business, especially in horseracing and events, will help you demonstrate your genuine interest and alignment with their mission during any discussions.
✨Tip Number 2
Network with current or former employees of Chester Race Company. Engaging with them can provide valuable insights into the company culture and expectations for the Executive Operations Coordinator role, which can be beneficial in interviews.
✨Tip Number 3
Prepare to discuss specific examples of how you've improved processes in previous roles. Since the job requires identifying operational inefficiencies, showcasing your problem-solving skills with real-life scenarios will set you apart.
✨Tip Number 4
Brush up on your Microsoft Office skills, particularly Excel and PowerPoint. Being able to demonstrate advanced proficiency in these applications during practical assessments or discussions will highlight your readiness for the role.
We think you need these skills to ace Executive Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly any that involve executive support or office management. Use keywords from the job description to demonstrate your fit for the Executive Operations Coordinator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed multiple priorities or improved processes in previous roles, aligning your experiences with the responsibilities outlined in the job description.
Highlight Relevant Skills: Emphasise your proficiency in Microsoft Office applications, especially Excel and PowerPoint, as well as any experience with electronic document management systems. This will show that you have the technical skills necessary for the role.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Executive Operations Coordinator role.
How to prepare for a job interview at Chester Racecourse
✨Showcase Your Organisational Skills
As an Executive Operations Coordinator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple priorities in the past, and be ready to discuss specific tools or methods you use to keep everything on track.
✨Demonstrate Proactivity
This role requires a proactive approach to problem-solving. Think of instances where you've identified inefficiencies and implemented improvements. Be prepared to share these examples during your interview to highlight your initiative.
✨Familiarise Yourself with the Company
Research Chester Race Company and its operations thoroughly. Understanding their core values, recent events, and the overall industry will help you tailor your responses and show genuine interest in the role and the company.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle real-life situations, especially under pressure. Practice responding to scenarios related to event coordination or managing executive support tasks, as this will demonstrate your readiness for the challenges of the role.
