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For Companies At a Glance
- Tasks: Support our Global CEO and COO with meetings, travel, and documentation.
- Company: Verian Group is a dynamic company focused on innovation and excellence.
- Benefits: Enjoy a flexible work environment with opportunities for growth and collaboration.
- Why this job: Join a fun team, gain valuable experience, and make an impact at the executive level.
- Qualifications: Experience at Group Board level, strong planning skills, and a positive attitude required.
- Other info: Office based in London Westminster, with a hybrid work model.
The predicted salary is between 36000 - 60000 £ per year.
Verian Group is looking for an EA to support our Global CEO and Global COO. Alongside the expected requirements of this role, we are specifically looking for expertise in supporting the regular cadence of meetings with our Group Board, Audit and Risk Committee, and Technology Committee. The role will be based in our London Westminster office, where we ask staff to attend an average of three days a week.
THE ROLE
- Coordinating, taking minutes for, managing actions and ensuring documentation is appropriately prepared for Verian Group Board meetings, Audit and Risk Committee Meetings, and Technology Committee meetings.
- Ensuring the cadence of meetings and reporting reflects the requirements and that Group Board members are fully supported with travel where required (both in the UK and abroad).
- Taking full ownership for managing all travel including VISAs and transport for the CEO and COO ensuring they are in line with company policy to include the processes of expenses.
- Establish and maintain documents and records in appropriate files.
- Liaise with other Executive Assistant resources before booking any annual leave to ensure there is EA cover at all times.
- Assist other EA resources when support is required. This will include but not be limited to being on hand when meetings are taking place, helping with logistics, dealing with ad hoc requests.
The successful candidate:
- Is a self-starter who has demonstrable experience of working at Group Board level.
- Has a high attention to detail, is great at planning and willing to be flexible across a broad range of accountabilities.
- A team player who is willing to be adaptable and flexible to support where needed.
- Has good communication skills with an innate knowledge of what should be treated as confidential.
- Positive attitude and 'can do' approach, good at problem solving.
- Capable of multi-tasking and working in a fast-moving but fun team.
- Has project management capability.
- Can manage to work within short deadlines if required.
- Will be willing to get involved with a variety of projects where required to support the business.
Contact Detail:
Verian Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the structure and operations of Verian Group. Understanding how the Group Board, Audit and Risk Committee, and Technology Committee function will give you an edge in discussions and demonstrate your commitment to the role.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide insights into the specific challenges and expectations of supporting high-level executives, which can help you tailor your approach during interviews.
✨Tip Number 3
Brush up on your project management skills. Since the role involves managing multiple tasks and deadlines, showcasing your ability to handle projects efficiently will be crucial in impressing the hiring team.
✨Tip Number 4
Prepare to discuss your experience with travel management and confidentiality. Be ready to share specific examples of how you've successfully managed travel logistics and maintained confidentiality in previous roles, as this is key for supporting the CEO and COO.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in supporting high-level executives, particularly in a board setting. Emphasise your skills in managing meetings, taking minutes, and coordinating travel arrangements.
Craft a Compelling Cover Letter: In your cover letter, address how your previous roles have prepared you for the specific responsibilities outlined in the job description. Mention your attention to detail, communication skills, and ability to handle confidential information.
Showcase Relevant Experience: When detailing your work history, focus on experiences that demonstrate your capability to manage multiple tasks, work under pressure, and support executive-level operations. Use specific examples to illustrate your problem-solving skills.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Executive Assistant role.
How to prepare for a job interview at Verian Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to organise and manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully coordinated meetings, managed travel logistics, or maintained documentation in previous roles.
✨Demonstrate Attention to Detail
Attention to detail is key for this role. During the interview, highlight instances where your meticulous nature has prevented errors or improved processes. You might even want to bring a sample of your work, like meeting minutes or reports, to showcase your thoroughness.
✨Emphasise Your Communication Skills
Effective communication is vital when liaising with board members and other stakeholders. Prepare to discuss how you've handled sensitive information and maintained confidentiality in past positions, as well as how you ensure clear communication across teams.
✨Be Ready to Discuss Flexibility and Adaptability
The role requires a flexible approach to various tasks and projects. Share examples of how you've adapted to changing priorities or taken on new responsibilities in fast-paced environments, demonstrating your 'can do' attitude.
