Marketing & Office Coordinator (City of London)

We have an opportunity for an organised and creative Office & Marketing Coordinator to support both the operational running of the business and drive our marketing and events activities. This is a dynamic and varied role, ideal for someone who enjoys working on a diverse range of tasks, balancing administrative and organisational responsibilities with creative marketing duties. Someone who wants to take the next step in their Marketing career, helping coordinate some of the world's biggest Engineering focused events across Artificial Intelligence and Cloud Computing.

You’ll play a key part in maintaining the smooth running of the office and supporting the sales team, while also assisting the Marketing and Community Manager with marketing channels, coordinating events and enhancing our brand presence. The opportunity would fit someone who understands social content, has a keen eye for design and detail, and wants to work in a tight-knit and social environment in a very fast-paced industry.

• Marketing & Events Coordination:

• Email Marketing: Develop and send email marketing campaigns using tools such as Brevo.
• Social Media Management: Update company social media channels (LinkedIn, X/Twitter, YouTube, Instagram) and work closely with the Marketing and Community Manager to develop ongoing strategy. Monitor social media insights and basic analytics to track performance and engagement (using tools like Google Analytics where relevant).
• Content Creation: Design marketing materials using Canva (Photoshop & InDesign a bonus). Basic video editing for social media and promotional content. Copywriting for marketing materials, newsletters, social media, and website content.
• Event Coordination: Assist the Marketing & Community Manager with organising external events (industry meetups, seminars, etc.) from venue booking to speaker coordination, managing suppliers, camera operators, and catering.
• Project Management: Manage multiple projects simultaneously across marketing and office administration areas.

• CV Formatting: Ensure all candidate CVs are formatted to company standards before submission to clients.
• Sales Reporting & Contracts: Maintain accurate and up-to-date placement records in internal systems. Submit placement details (permanent and contract) to the accounts department. Draft, edit, and manage contracts for new placements, ensuring accuracy and timely delivery.
• Accounts Liaison: Liaise with the accounts team to confirm invoices and manage internal reimbursements. Provide necessary documentation to facilitate prompt payments and reconciliation.
• Inbox & Communication Management: Monitor and manage the company’s general inbox, responding to inquiries and distributing communications as needed.
• CRM & Systems Maintenance: Ensure the CRM is consistently updated with accurate candidate and client information.
• Operational Support: Oversee the smooth running of day-to-day office operations. Provide administrative support to the sales team to ensure efficiency and alignment with company goals.
• Travel & Event Planning: Organise travel and accommodation for staff. Plan and coordinate internal company events (lunch clubs, incentives, Christmas party, etc.).

• Previous experience in a similar Office Manager and/or Marketing & Events role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Good knowledge of Google Workspace (Docs, Sheets, Slides).
• Good knowledge of Microsoft Office Suite.
• Experience using email marketing platforms.
• Social media savvy with a good understanding of content marketing and analytics.
• Proficient in Canva (Photoshop/InDesign is an advantage).
• Basic video editing experience.
• Strong attention to detail and accuracy in administrative tasks.
• Ability to work independently, take initiative, and manage priorities across different workstreams.