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- Tasks: Manage and prioritise the diaries of multiple directors for maximum efficiency.
- Company: Join Faculty, a leader in human-centric AI transforming organisational performance globally.
- Benefits: Enjoy a diverse team, professional growth, and the chance to learn from brilliant minds.
- Why this job: Be part of a dynamic environment where your organisational skills make a real impact.
- Qualifications: Experience managing complex schedules, strong communication skills, and a proactive attitude required.
- Other info: Work with cutting-edge AI solutions and collaborate with top professionals in the field.
The predicted salary is between 36000 - 60000 ÂŁ per year.
About Faculty
At Faculty, we transform organisational performance through safe, impactful and human-centric AI. With more than a decade of experience, we provide over 350 global customers with software, bespoke AI consultancy, and Fellows from our award-winning Fellowship programme. Our expert team brings together leaders from across government, academia and global tech giants to solve the biggest challenges in applied AI. Should you join us, you’ll have the chance to work with, and learn from, some of the brilliant minds who are bringing Frontier AI to the frontlines of the world.
About the Role
As a Diary Manager, you’ll support Business Unit Directors by managing their schedules for maximum efficiency. This includes coordinating complex calendars, prioritising time-sensitive tasks, and offering additional support where needed to enable them to focus on other important initiatives. Sitting within the Applied AI Operations team, you will build strong relationships and collaborate with peers across the wider operations team including Team Coordinators, EAs and Business Managers to enhance operational practices.
What You’ll be Doing
- Managing and prioritising the diaries of multiple business unit directors to maximize their efficiency
- Coordinating meetings, appointments, and travel arrangements with flexibility to accommodate changing priorities
- Acting as a proactive point of contact, anticipating scheduling conflicts and resolving them promptly
- Providing dedicated 121 support to Directors, offering timely assistance and anticipating their needs
- Handling confidential information with discretion and professionalism
- Supporting directors with ad hoc administrative tasks as needed to facilitate smooth operations
- Fostering trusted relationships by collaborating effectively with internal and external stakeholders
What We’re looking for
At Faculty, your attitude and behaviour are just as important as your skills and experience. Our principles guide our day-to-day actions and we look for individuals who can demonstrate their alignment with these. To succeed in this role, you’ll need demonstrable experience in some of the following:
- A proven ability to manage complex diaries and schedules efficiently, ideally supporting senior directors or executives
- Exceptional organisational skills with the ability to multitask and prioritise competing deadlines
- Strong emotional intelligence to navigate sensitive situations and build effective working relationships
- Excellent written and verbal communication skills, with experience in professional correspondence
- Comfortable working with Google Workspace and other digital tools, with a willingness to quickly learn new systems
- A proactive, confident approach with a strong “get things done” attitude and the ability to challenge ideas constructively when needed
What we can offer you:
The Faculty team is diverse and distinctive, and we all come from different personal, professional and organisational backgrounds. We all have one thing in common: we are driven by a deep intellectual curiosity that powers us forward each day. Faculty is the professional challenge of a lifetime. You’ll be surrounded by an impressive group of brilliant minds working to achieve our collective goals. Our consultants, product developers, business development specialists, operations professionals and more all bring something unique to Faculty, and you’ll learn something new from everyone you meet.
Diary Manager employer: The Rundown AI, Inc.
Contact Detail:
The Rundown AI, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Diary Manager
✨Tip Number 1
Familiarise yourself with Google Workspace and other digital tools mentioned in the job description. Being comfortable with these platforms will not only help you stand out but also demonstrate your readiness to adapt quickly to the role.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed complex schedules in the past. Be ready to discuss specific situations where you successfully prioritised tasks and resolved scheduling conflicts.
✨Tip Number 3
Highlight your emotional intelligence during conversations or interviews. Share experiences where you've navigated sensitive situations or built strong relationships, as this is crucial for the Diary Manager role.
✨Tip Number 4
Research Faculty's principles and values, and think about how your own attitude aligns with them. Being able to articulate this connection can make a significant impact during your discussions with us.
We think you need these skills to ace Diary Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in managing complex diaries and schedules, especially if you've supported senior directors or executives. Use specific examples to demonstrate your organisational skills and ability to multitask.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight your emotional intelligence and communication skills, and provide examples of how you've successfully navigated sensitive situations in previous roles.
Showcase Relevant Skills: Emphasise your proficiency with Google Workspace and any other digital tools you are familiar with. Mention your willingness to learn new systems quickly, as this is important for the Diary Manager position.
Align with Company Values: Research Faculty's principles and values, and reflect them in your application. Demonstrating alignment with their culture and showing your intellectual curiosity can set you apart from other candidates.
How to prepare for a job interview at The Rundown AI, Inc.
✨Showcase Your Organisational Skills
As a Diary Manager, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised and prioritised tasks in previous roles, especially when supporting senior executives.
✨Demonstrate Emotional Intelligence
Highlight your emotional intelligence during the interview. Share experiences where you've navigated sensitive situations or built strong relationships with colleagues, as this will be key in fostering collaboration within the team.
✨Familiarise Yourself with Google Workspace
Since the role involves using digital tools, make sure you're comfortable with Google Workspace. If you have experience with similar tools, mention that and express your willingness to learn quickly, as adaptability is highly valued.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential scheduling conflicts or last-minute changes and how you would handle them. This will demonstrate your proactive approach and ability to think on your feet.
