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- Tasks: Support the Facility Manager in daily operations and ensure a well-maintained building.
- Company: Join a dynamic team focused on creating positive work environments and maintaining high standards.
- Benefits: Enjoy a fast-paced environment, competitive salary, and potential for bonuses.
- Why this job: Be part of a supportive culture that values teamwork and personal growth.
- Qualifications: Bachelor’s degree or equivalent experience; 3-5 years in facility management preferred.
- Other info: Opportunity to engage in sustainability initiatives and coordinate exciting employee events.
The predicted salary is between 28800 - 43200 ÂŁ per year.
Responsible for supporting Facility Manager’s efforts in day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive response to the needs of the building occupiers, environmental health and safety, and quality programs, in coordination and conjunction with the client’s goals and objectives.
Experience in managing technical/engineering operations and facilities best practices. Promoting positive work atmosphere while supporting and overseeing direct reports.
ESSENTIAL DUTIES:- Supports and oversees the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards.
- Oversees the preparation and coordination of fire, life safety and other safety programs. Ensures that policies and procedures are followed.
- Coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties.
- Knowledge of server room applications such as supplemental, HVAC, UPS, generator.
- Review & assure full compliance with standards established within the service agreement.
- Participates in the selection of contract services, vendor negotiation of service agreements.
- Oversees day-to-day vendor performance to assure full compliance with standards established within the service agreement.
- Supervise multi-disciplinary teams of direct reports and contract staff including janitorial, maintenance, security, food service, pantry, post / office services.
- Works with staff in the planning and organization of internal and building-to-building moves.
- Involved with the selection of movers and other necessary specialty trade contractors/vendors.
- Liaison to various in-house support groups for moves.
- Responsible for the completion of work order requests in a timely fashion and to the satisfaction of the requesting associate.
- May coordinate with Engineer or other maintenance staff to coordinate completion of requests.
- Assist and supports Manager on the day-to-day financial management of the property and maintenance of financial records and files, as needed.
- Assist with preparation of the budget, financial reviews and monthly management reports.
- Assist in the development of monthly operating or financial reports.
- Review for accuracy and approve monthly invoices preparing for payment.
- Assist in obtaining proposals and/or development of scope of work for contract development.
- Responsible for the positive and prompt response to requests from building tenants and client.
- Continues ongoing communications and liaison with the Owner’s Representative to ensure needs are being met.
- Perform regular “sweeps” of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade.
- Reports all issues as applicable to manager and or records in CMMS system.
- Recommends maintenance, mechanical, electrical, and structural modifications as needed.
- Manages maintenance tasks ensuring completion, not limited to closing in CMMS system.
- Knowledge of CMMS work order systems.
- Aware of environmental and sustainability activity.
- Assist in upload of data into client’s environmental platform.
- Assist in coordinating and overseeing building/employee events such as large meetings, Senior Leadership meetings, employee awareness events.
- May perform other duties as assigned.
- May review leases to ensure compliance with lease provisions.
- Actively participate in the development and management of the account.
- Bachelor’s Degree or equivalent experience.
- Professional certifications in facility management field preferred or relevant experience.
- Minimum of 3-5 years of real estate/facility coordination or management experience required.
- Ability to work well with a variety of different individuals both inside and outside of the company.
- Ability to handle multiple complex tasks with minimal supervision while also adhering to the policies and procedures and Owner objectives.
- Strong computer, writing and communication skills.
- Proven analytical abilities.
- Fast paced working environment.
- Entrepreneurial and supportive team.
- Competitive salary.
- Discretionary Bonus.
Contact Detail:
Newmark Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Facilities Manager
✨Tip Number 1
Familiarise yourself with the latest facilities management best practices and technologies. Understanding tools like CMMS systems and environmental platforms will give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the facilities management field. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Prepare to discuss your experience in managing multi-disciplinary teams. Be ready to share specific examples of how you've successfully overseen operations and improved team performance in previous roles.
✨Tip Number 4
Research StudySmarter’s values and goals, especially regarding sustainability and tenant satisfaction. Tailoring your conversation to align with our mission can demonstrate your commitment and fit for the role.
We think you need these skills to ace Assistant Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, technical operations, and team supervision. Use specific examples that demonstrate your ability to manage day-to-day operations and ensure compliance with safety standards.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities of the Assistant Facilities Manager role. Emphasise your experience in managing maintenance programs, vendor negotiations, and your commitment to creating a positive work atmosphere.
Showcase Relevant Skills: In your application, clearly outline your strong computer, writing, and communication skills. Mention any professional certifications in facility management and your analytical abilities, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is essential in facilities management.
How to prepare for a job interview at Newmark
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an Assistant Facilities Manager. Familiarise yourself with key terms like CMMS, HVAC, and vendor management, as well as the specific duties mentioned in the job description.
✨Showcase Your Experience
Prepare to discuss your previous experience in facilities management or real estate coordination. Highlight specific examples where you've successfully managed teams, handled maintenance tasks, or improved operational efficiency.
✨Demonstrate Communication Skills
Since the role involves liaising with various stakeholders, be ready to showcase your communication skills. You might be asked how you would handle tenant requests or coordinate with vendors, so think of examples that illustrate your ability to communicate effectively.
✨Emphasise Problem-Solving Abilities
The job requires handling multiple complex tasks and responding to issues promptly. Prepare to discuss situations where you've identified problems and implemented solutions, particularly in a facilities management context.
