Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join our team as a Sample Coordinator, managing samples and merchandising in a dynamic environment.
- Company: We're a small, innovative fashion production team based in northwest London.
- Benefits: Enjoy a collaborative culture, flexible working hours, and opportunities for growth.
- Why this job: Be part of a creative process, impacting fashion while developing your skills in a supportive team.
- Qualifications: Previous fashion experience, strong organisation skills, and proficiency in Microsoft Excel and Adobe Photoshop required.
- Other info: Experience with Shopify and Mailchimp is a plus!
The predicted salary is between 28800 - 43200 £ per year.
An opportunity has opened for a dedicated, self-motivated and experienced Sample Coordinator and Merchandiser to join a small production team in northwest London. The role consists mainly of production-related tasks, but it will be important for you to have an overview of the whole business, maintaining an awareness of what is going on in each area.
Key Responsibilities:
- Sample development and coordination:
- Preparing sample dockets
- Liaising with fabric mills
- Liaising with factories, ensuring the samples come back first time right
- Cataloguing and tracking all samples
- Merchandising:
- Taking detailed notes during meetings with buyers and creating a meeting pack
- B2B communication with buyers for on-time delivery of prices, POS and any other matters regarding their packs
- Calculating garment costings based on mark-ups or defined profits
- Managing critical path and updating production files with customer orders, organising the production calendar together with the Production Coordinator
- Production:
- Sourcing and ordering trims and fabric
- Managing the brand's fabric and trim libraries
- Being involved in meetings with the managing director
- Invoice management for sample fabrics and trims
- Creating Bill of Materials for production dockets, ensuring all trims are put together in an organised way
- Prepare delivery paperwork for customers as required, organising couriers and managing shipments
- Liaising with the Italian factory regarding the production and logistics of hats
- Managing and tidying the warehouse/stock
- Editing the website, adding products and sending out promotional emails
- Help sending orders out to customers and processing returns
- General office administration
Requirements:
- Previous experience within a fashion company
- Able to work well in a high-pressure environment and react to last-minute priority changes
- Highly organised, adaptable and able to multitask and prioritise
- Able to communicate effectively
- A team player
- Computer literate (strong Microsoft Excel and Adobe Photoshop)
- Flexible and willing to help out as and where needed
Advantageous:
- Proficiency in Shopify and Mailchimp
Contact Detail:
QHQ Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sample Coordinator (City of London)
✨Tip Number 1
Familiarise yourself with the fashion industry, especially the production and merchandising processes. Understanding how sample coordination fits into the larger picture will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the fashion sector, particularly those who have experience in sample coordination or merchandising. Attend industry events or join relevant online groups to make connections that could lead to job opportunities.
✨Tip Number 3
Brush up on your skills in Microsoft Excel and Adobe Photoshop, as these are crucial for the role. Consider taking online courses or tutorials to enhance your proficiency, which can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your previous experiences in a high-pressure environment. Think of specific examples where you successfully managed multiple tasks or adapted to last-minute changes, as this will showcase your ability to thrive in the role.
We think you need these skills to ace Sample Coordinator (City of London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in the fashion industry, particularly any roles that involved sample coordination or merchandising. Use specific examples to demonstrate your skills in organisation and communication.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the fashion industry and your understanding of the role. Mention your ability to work under pressure and provide examples of how you've successfully managed multiple tasks in previous positions.
Highlight Technical Skills: Since the role requires proficiency in Microsoft Excel and Adobe Photoshop, be sure to mention your experience with these tools. If you have knowledge of Shopify and Mailchimp, include that as well, as it could give you an edge.
Showcase Teamwork and Adaptability: In your application, emphasise your ability to work as part of a team and your flexibility in adapting to changing priorities. Provide examples from past experiences where you successfully collaborated with others or adjusted to last-minute changes.
How to prepare for a job interview at QHQ Ltd
✨Show Your Organisational Skills
As a Sample Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the high-pressure environment mentioned in the job description.
✨Familiarise Yourself with the Company
Research the company’s products and their production processes. Understanding their brand and values will help you answer questions more effectively and show that you're genuinely interested in the role.
✨Prepare for B2B Communication Scenarios
Since the role involves liaising with buyers, think about how you would handle various communication scenarios. Be ready to discuss your experience in managing client relationships and ensuring timely deliveries.
✨Highlight Your Technical Skills
Make sure to mention your proficiency in Microsoft Excel and Adobe Photoshop, as well as any experience with Shopify and Mailchimp. Be prepared to discuss how you've used these tools in previous roles to enhance productivity.
