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- Tasks: Support the governing body with admin tasks, meeting coordination, and compliance.
- Company: Join Ingfield Manor School, a special school dedicated to helping children with unique needs thrive.
- Benefits: Enjoy flexible hours, competitive pay, and the chance to work in a supportive environment.
- Why this job: Make a real impact on governance while gaining valuable experience in an educational setting.
- Qualifications: No specific qualifications required; just a passion for education and strong organisational skills.
- Other info: Work part-time during term time with the flexibility to complete tasks from home.
Ingfield Manor School is a non-maintained special school and part of Salutem Care and Education, supporting adults and children in residential and educational environments. Based in idyllic grounds, Ingfield Manor School offers extensive specialist facilities to provide an exceptional learning environment, helping children and young people fulfil their potential. Our IMS provision caters for students aged 3–19 years with neurological motor impairment such as Cerebral Palsy and associated medical and sensory needs. Following the Conductive Education approach, Ingfield Manor School focuses on the holistic development of everyone, including their physical and communication skills.
We are looking for a Clerk to the Governing Body to provide administrative and procedural support to the governing body, ensuring it operates effectively and in compliance with statutory requirements.
Job Overview
The Clerk to the Governors plays a pivotal role in supporting the governance of the school by providing administrative and procedural support to the governing body. This position ensures that the governing body operates effectively and in compliance with statutory requirements.
- Hours: 60 hours per year, part time, term time only with flexible hours
- Hourly Rate: £13.85 - £15.00 per hour, dependant on experience
Job Responsibilities
- Administrative Support: Preparing and circulating agendas, papers and reminders ahead of meetings. Record accurate and detailed minutes of all governing body meetings, capturing key discussions, decisions, and actions. Ensure that minutes are distributed to governors promptly following meetings and are stored securely for future reference. Follow up on action points from meetings to ensure accountability and progress. Maintain Governor Hub and ensure all paperwork is kept in a systematic and accessible way.
- Record Keeping: Maintain an up-to-date register of governors and their terms of office. Ensure that all governing body policies and procedures are reviewed and updated regularly. Maintain records of Governor training and arrange the training calendar.
- Meeting Coordination: Schedule meetings, ensuring appropriate venues and facilities are arranged. Support the Chair of Governors in the preparation of meeting agendas. Ensure that meetings are conducted in accordance with the school's governance framework.
- Compliance and Governance: Advise the governing body on governance legislation and procedural matters. Ensure that the governing body operates within its legal and regulatory framework. Assist in the induction of new governors and provide ongoing support and training.
- Communication: Act as a point of contact for governors, school staff, and external stakeholders. Facilitate communication between the governing body and school leadership. Manage correspondence on behalf of the governing body.
Working Conditions:
The Governing Body meets approximately 3 times a year. Meetings are planned well in advance and currently take place on Tuesday afternoon/evenings during term time and usually last for approximately 3 hours. While you must attend the meetings in person, there is flexibility to complete the administration through home working. The role may involve occasional travel to training sessions or other schools. You will be provided with a school laptop and email address to undertake the role. Clerking duties and travel costs are included as part of the hourly rate.
This job description should not be seen as all encompassing, and the post holder will be expected to undertake any other responsibilities appropriate to the post as identified by the company. The post holder will further Salutem’s vision and comply with the policies and procedures of Salutem and the school. This job description will be kept under review to ensure that it remains up to date. The post holder will be consulted about any proposed changes.
Salutem Care and Education are committed to safeguarding and promoting the welfare of children and young people. All offers of employment are subject to rigorous pre-employment checks, including enhanced DBS, in line with our stringent safer recruitment policy. Successful candidates for all posts will undergo a minimum of 6 months’ probation period.
Clerk to Governors employer: Salutem Shared Services
Contact Detail:
Salutem Shared Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerk to Governors
✨Tip Number 1
Familiarise yourself with the governance structure of schools, especially in special education settings. Understanding how the governing body operates and the specific challenges faced by schools like Ingfield Manor will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former clerks to governors or school administrators. They can provide valuable insights into the role and share tips on how to effectively support a governing body, which can set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed records or coordinated meetings in previous roles. Being able to discuss your experience with maintaining accurate documentation will be crucial for this position.
✨Tip Number 4
Research the Conductive Education approach and the specific needs of students at Ingfield Manor School. This knowledge will not only help you understand the context of the role but also demonstrate your commitment to supporting the school's mission during your application process.
We think you need these skills to ace Clerk to Governors
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of the Clerk to Governors. Familiarise yourself with the specific tasks mentioned in the job description, such as preparing agendas and recording minutes.
Tailor Your CV: Highlight relevant experience in administration, governance, or education in your CV. Emphasise skills like organisation, communication, and attention to detail, which are crucial for this role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for supporting educational governance. Mention any previous experience with similar roles and how you can contribute to the effectiveness of the governing body.
Proofread Your Application: Ensure your application is free from spelling and grammatical errors. A well-presented application reflects your attention to detail, which is essential for the Clerk to Governors position.
How to prepare for a job interview at Salutem Shared Services
✨Understand the Role
Make sure you have a clear understanding of the Clerk to Governors role. Familiarise yourself with the responsibilities, such as preparing agendas and recording minutes, so you can discuss how your skills align with these tasks.
✨Research the School
Take some time to learn about Ingfield Manor School and its ethos. Understanding their approach to education and the specific needs of their students will help you demonstrate your commitment and suitability for the role.
✨Prepare Questions
Think of insightful questions to ask during the interview. This shows your interest in the position and helps you gauge if the school is the right fit for you. Consider asking about the governance framework or how they support new governors.
✨Showcase Your Communication Skills
As a Clerk, effective communication is key. Be prepared to discuss your experience in managing correspondence and facilitating communication between different stakeholders, highlighting any relevant examples from your past roles.
