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For Companies At a Glance
- Tasks: Manage invoices, organise meetings, and provide top-notch customer service.
- Company: Join a dynamic electronics company in Witney with growth opportunities.
- Benefits: Potential for career progression to management and a vibrant work environment.
- Why this job: Perfect for those who thrive in busy settings and enjoy diverse responsibilities.
- Qualifications: Strong IT skills, excellent communication, and proficiency in MS Office required.
- Other info: Opportunity to work closely with the Managing Director as a PA.
The predicted salary is between 28800 - 43200 £ per year.
Alma Personnel are proud to announce working with their Witney based electronics company to recruit for an experienced Office Administrator with a view to progress to Manager. Very much a varied role taking on a multitude of duties and responsibilities so you must have strong communication skills coupled with management of your duties. Having proven experience of working in a very busy and active environment you will be tasked with carrying the following duties:
- Raising of invoices and accurate documents as well as drafting important correspondence, quotes and bill of materials
- Important diary organisation of meetings etc
- Provide the very best customer service/experience whomever visits the site and following up on any actions that may be required
- All administrative duties, including filling, post, emails and recording of important data
- Actively log all deliveries into the site
- Ordering of stationary and parts for manufacturing whilst sourcing them from suppliers
- Liaising directly with the MD and acting as PA
Skills/Experience:
- Highly IT literate
- Excellent communications and organisational skills
- Proficient in the use of all MS Office suite of products including Excel, Word and PowerPoint
- Excellent attention to detail and proven time management
- Personable with a confident persona as a professional
- Well focused, hard working and yet flexible
If you feel you have the right skills and attitude, please apply now stating why you feel you would be suitable for this position.
Contact Detail:
Alma Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially the MS Office suite. Being able to demonstrate your proficiency in Excel, Word, and PowerPoint during the interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of how you've successfully managed multiple tasks in a busy environment. Highlighting your organisational skills and ability to prioritise will show that you're well-suited for the varied responsibilities of this role.
✨Tip Number 3
Research the company and its culture before your interview. Understanding their values and how they operate will help you tailor your responses and demonstrate that you're a good fit for their team.
✨Tip Number 4
Practice your communication skills by engaging in mock interviews or discussions with friends. Being personable and confident is key, especially since you'll be liaising directly with the MD and providing customer service.
We think you need these skills to ace Senior Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an Office Administrator. Focus on your communication skills, IT literacy, and any previous management responsibilities to align with the job requirements.
Craft a Compelling Cover Letter: In your cover letter, explain why you are suitable for the role. Mention specific examples of your experience in busy environments, your attention to detail, and how you've successfully managed multiple tasks.
Highlight Relevant Skills: Emphasise your proficiency in MS Office products, particularly Excel, Word, and PowerPoint. Provide examples of how you've used these tools in past roles to improve efficiency or organisation.
Showcase Customer Service Experience: Since customer service is a key part of the role, include examples of how you've provided excellent service in previous positions. This could involve managing client interactions or resolving issues effectively.
How to prepare for a job interview at Alma Personnel
✨Showcase Your Communication Skills
As the role requires strong communication skills, be prepared to demonstrate your ability to articulate thoughts clearly. Use examples from your past experiences where effective communication led to successful outcomes.
✨Highlight Your IT Proficiency
Since the position demands high IT literacy, ensure you discuss your experience with MS Office products, especially Excel, Word, and PowerPoint. Mention specific tasks you've accomplished using these tools to showcase your expertise.
✨Demonstrate Organisational Skills
Given the varied nature of the role, it's crucial to illustrate your organisational abilities. Prepare to discuss how you manage multiple tasks and prioritise effectively in a busy environment, perhaps by sharing a relevant example.
✨Prepare for Customer Service Scenarios
Customer service is key in this role, so think of instances where you've provided exceptional service. Be ready to explain how you handle visitor interactions and follow up on actions, as this will reflect your suitability for the position.
