Vetting Investigator

Conduct vetting investigations on all applicants, employees, and external vendors to ensure they meet security clearance requirements.

• Receive pre-employment, promotion, and contractor vetting requests and record them on prescribed spreadsheets.
• Conduct various background checks on all applicants, including criminal record verification, adverse financial records, SAFPS, and REDS inquiries within agreed timeframes.
• Evaluate information received and make recommendations to the Vetting Manager.
• Facilitate and capture fingerprints of vetting applicants.
• Evaluate fingerprint results and make recommendations to the Vetting Manager.
• Schedule interviews with candidates, references, and relevant work references.
• Interview identified personnel and pre-employment candidates, evaluating the information obtained.
• Conduct interviews with all relevant role players (references) within the agreed timeframe.
• Detect potential risks through thorough evaluation and analysis of gathered information.
• Update vetting spreadsheets as per agreed timeframes.
• Write vetting reports on all relevant risks, threats, and concerns identified during investigations.
• Present recommendations based on the gathered information indicating possible threats or risks to the company.
• Schedule and conduct follow-up interviews as required by the investigation.

Truth Verification Tests (TVT) (Polygraph and Voice Stress Tests)

• Schedule TVTs with candidates in a timely manner.
• Conduct TVTs according to policy, procedure, and legislation.
• Compile TVT reports as per prescribed processes and notify the Vetting Manager and HR Officers of the outcomes.
• Schedule and execute follow-up tests where necessary.

Policy Development and Implementation

• Assist the Vetting Manager in identifying possible risks or threats and implementing preventive investigation programs.
• Support and effectively communicate with relevant stakeholders to build and maintain long-term relationships.

Reporting

• Collect and submit vetting-related documents to and from stakeholders and service providers, ensuring proper filing as per policies.
• Present recommendations to management if security clearance is not recommended, withdrawn, or under review.
• Maintain updated records on an ongoing basis.
• Participate in team meetings to discuss trends, issues, and follow-ups, providing constructive input.
• Maintain effective communication channels among stakeholders and SBV.

Organizational Culture and Leadership

• Promote the organization’s values, inspiring confidence and enthusiasm towards the mission.
• Provide leadership within the organization, fostering a high-morale, performance-driven culture.
• Lead initiatives to embed shared purpose, vision, and values.

Governance and Confidentiality

• Ensure confidentiality of information and documentation in accordance with company policies, procedures, and the POPI Act.
• Align with SBV Services\’ ISO 9001:2015 standards, ensuring process and quality management compliance.
• Support SBV’s ESG initiatives, reporting on and managing ESG requirements for positive outcomes.

Change Management and Communication

• Act as a change management architect during periods of change to ensure business continuity.
• Manage the integration of business units into seamless end-to-end solutions for customers.
• Communicate and embed new processes and procedures effectively, addressing or escalating issues to subject matter experts as needed.
• Facilitate presentations, workshops, or forums to ensure consistent communication across the portfolio.

Requirements

• 4 years’ experience in vetting investigations.
• 2 years’ experience with Polygraph/Voice Stress exams (advantageous).
• Computer literacy in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Qualifications

• Grade 12.
• 3-year National Higher Diploma or Degree in Human/Social Sciences (advantageous).
• Completed vetting course through recognized institutions (SAPS, SANDF, SSA).

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