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- Tasks: Assist with HR functions, payroll, and employee communication.
- Company: Join Glenshire Group, a dynamic family-owned business in Fife since 2020.
- Benefits: Enjoy competitive pay, discounts, and career growth opportunities.
- Why this job: Be part of a fun, entrepreneurial team making a real impact.
- Qualifications: Strong communication, planning, and administrative skills are essential.
- Other info: Flexible hours available; start ASAP!
Location: Glenshire House, 14 Randolph Place, Kirkcaldy, Fife, KY1 2YX
Hours of work: Part time/ Full time
Salary: £12.50 - £13 per hour
About Glenshire Group
Glenshire Group is a Scottish family-owned conglomerate based in Fife. The Group was established in 2020 to consolidate various existing business interests spanning multiple sectors including Retail (Eros Retail), Hospitality, Property, Frozen Drinks (Skwishee) and Pizza Hut Deliveries.
Job Summary/Purpose
We are looking for an HR/Payroll Assistant to handle a variety of personnel-related administrative duties. Your role is to act as the liaison between our HR team (Manager & Administrator) and employees, ensuring smooth communication and prompt resolution of all queries. You will also support our daily HR activities and assist in coordinating HR policies, processes, and relevant documents.
An ideal candidate for the human resources assistant position holds a strong administrative background. Familiarity with our industry is also an advantage. For this role, you should be able to work autonomously and assist in more complex HR duties, like posting job ads, coordinating interviews, and contacting candidates. Following our training sessions, you will also be able to assist our HR team with the life cycle of recruitment (e.g. onboarding process for new hires and candidate sourcing.) You should be able to ensure our HR department is organised and operates to attract, hire and maintain our employees.
Responsibilities
- Assist with day to day operations of the HR functions and duties
- Assist with payroll and cover holidays within the department
- Provide support to our HR Manager and HR Administrator
- Compile and update employee records (hard and soft copies)
- Deal with employee requests regarding human resources issues, rules, and regulations
- Properly handle complaints and grievance procedures
- Coordinate communication with candidates and schedule interviews
- Conduct initial orientation to newly hired employees
- Assist our recruiters to source candidates and updating our database
Qualifications
- Excellent verbal and written communications skills - essential
- Exemplary planning and time management skills - essential
- Ability to multitask and prioritise workload daily - essential
- Strong attention to detail, accuracy, confidentiality, and ability to meet deadlines - essential
- A passion to learn, contribute and reinforce the culture throughout your interactions - essential
- Discretion and confidentiality - essential
- Strong administrative experience - essential
What do I need?
- Ability to apply payroll rules and regulations.
- Ability to communicate effectively and convey technical information to non-finance audiences.
- Strong analytical and problem-solving skills.
- Relationship management and customer service skills.
- Ability to work under pressure and meet tight deadlines.
- Ability to work effectively in a team and on your own.
Benefits
- Competitive Salary
- Colleague discount of 10% within retail stores & Subway and 20% within Glenshire Group hospitality sites, 50% discount on Pizza Hut owned sites.
- Employee assistance program
- Be part of an entrepreneurial and fun team
- Prosper & flourish with the business - if you succeed, we succeed
- Get involved within wider parts of the business
- Ample opportunity to learn and grow with lots of career progression opportunities
When & how do we get started?
We are looking for the ideal candidate to start ASAP. Please submit your CV.
HR Assistant employer: Glenshire Group
Contact Detail:
Glenshire Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Assistant
✨Tip Number 1
Familiarise yourself with the Glenshire Group and its various sectors. Understanding their business model and values will help you tailor your conversations during interviews and demonstrate your genuine interest in the company.
✨Tip Number 2
Network with current or former employees of Glenshire Group on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the company culture and the HR department, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss your administrative experience in detail. Be ready to share specific examples of how you've successfully managed HR tasks or resolved employee issues in previous roles, as this will showcase your suitability for the position.
✨Tip Number 4
Demonstrate your passion for HR by staying updated on industry trends and best practices. Mentioning recent developments or tools you've learned about can set you apart and show that you're proactive about your professional growth.
We think you need these skills to ace HR Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the HR Assistant role. Emphasise your administrative background, communication skills, and any familiarity with HR processes.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for HR and your ability to support the team effectively. Mention specific examples of how you've handled similar responsibilities in the past.
Highlight Key Skills: In your application, clearly outline your excellent verbal and written communication skills, attention to detail, and ability to multitask. These are essential for the HR Assistant position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Glenshire Group
✨Know the Company
Before your interview, take some time to research Glenshire Group. Understand their various business interests and values. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Highlight Your Administrative Skills
Since the role requires strong administrative experience, be prepared to discuss your previous roles and how they relate to the responsibilities of an HR Assistant. Use specific examples to demonstrate your organisational skills and attention to detail.
✨Prepare for Common HR Questions
Expect questions related to HR functions, such as handling employee queries or managing payroll. Practise your responses to these scenarios, showcasing your problem-solving skills and ability to maintain confidentiality.
✨Show Your Passion for HR
Express your enthusiasm for human resources and your desire to contribute to the company culture. Share any relevant experiences that highlight your commitment to learning and growing within the HR field.
