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- Tasks: Join us as an Office Administrator & Personal Assistant, handling daily office operations and supporting our team.
- Company: Khokhar McAdam is a respected firm of Chartered Accountants in Glasgow, dedicated to professional service.
- Benefits: Enjoy a supportive team environment with opportunities for growth and development.
- Why this job: This role offers hands-on experience in a dynamic setting, perfect for building your career.
- Qualifications: Previous office experience, strong organisational skills, and proficiency in Microsoft Office are essential.
- Other info: This is a fully office-based role, with no hybrid working options available.
The predicted salary is between 24000 - 36000 £ per year.
Location: Glasgow
Job Type: Fully Office-based role only, no hybrid working available for this role
Timing: Full time or Part-time, 30-37.5 hours a week Monday to Friday.
Company Overview
We are a long-established independent firm of Chartered Accountants based in Glasgow. The firm provides a full range of accountancy, audit, tax, and payroll services to small and medium-sized businesses and takes pride in delivering these services in a highly professional, efficient, and personal way.
About the Role
We are looking for a highly organised and proactive Office Administrator & Personal Assistant to join our team. This is a full-time, office-based role with no hybrid working, the position requires full-time, on-site presence at the office. You will be responsible for a variety of administrative and support tasks, ensuring the smooth running of daily office operations and providing direct assistance to the office seniors and director.
Key Responsibilities
- General office administration and support
- Assisting seniors with various tasks
- Answering calls, handling mail, scanning and responding to general queries
- Greeting clients and visitors in a professional manner
- Credit control – following up on outstanding payments
- Managing office supplies and maintaining records
- Assisting VAT return preparation analysis and paperwork scanning
- Providing support for preparing and processing weekly and monthly payroll, where required
- Liaising with clients on payroll-related queries should it be required for support
- Coordinating schedules and meetings
Requirements
- Previous experience in an office administration role
- Strong organisational and multitasking skills
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong communication skills to coordinate with clients and internal teams on financial tasks
- Ability to work independently and as part of a team
- Supportive team environment
- Opportunity for growth and development
How to apply: Send your CV with covering letter to info@khokharmcadam.co.uk. Candidates who are short-listed will only be contacted.
Seniority level: Entry level
Employment type: Full-time
Industries: Accounting
Office Administrator & Personal Assistant employer: Khokhar McAdam Chartered Accountants
Contact Detail:
Khokhar McAdam Chartered Accountants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator & Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly Microsoft Office. Being proficient in Word, Excel, and Outlook will not only help you perform well in the role but also impress the hiring team during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will demonstrate your ability to handle the diverse responsibilities of an Office Administrator & Personal Assistant.
✨Tip Number 3
Research Khokhar McAdam Chartered Accountants and understand their values and services. Tailoring your conversation during any interviews to reflect your knowledge about the company can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with client interactions, as this role involves liaising with clients on payroll-related queries. Highlighting your communication skills and any relevant experiences will show that you're ready to engage professionally with clients.
We think you need these skills to ace Office Administrator & Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and personal assistance. Emphasise your organisational skills, multitasking abilities, and proficiency in Microsoft Office, as these are key requirements for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the company. Mention specific examples of how your previous experience aligns with the responsibilities listed in the job description, such as managing office supplies or assisting with payroll.
Showcase Communication Skills: Since excellent communication is crucial for this role, consider including examples in your application that demonstrate your ability to liaise effectively with clients and team members. This could be through past roles or specific projects.
Proofread Your Application: Before submitting your application, take the time to proofread both your CV and cover letter. Look for any spelling or grammatical errors, and ensure that your documents are well-structured and easy to read.
How to prepare for a job interview at Khokhar McAdam Chartered Accountants
✨Showcase Your Organisational Skills
As an Office Administrator & Personal Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the responsibilities of the role.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is a requirement, brush up on your skills in Word, Excel, and Outlook. Be ready to discuss how you've used these tools in previous roles, especially for tasks like managing schedules or preparing documents.
✨Prepare for Client Interaction Scenarios
You'll be greeting clients and handling queries, so think about how you would approach various client interactions. Practice your communication skills and consider how to maintain professionalism while being friendly and approachable.
✨Understand the Company Culture
Research Khokhar McAdam Chartered Accountants to understand their values and work environment. Being able to articulate why you want to work there and how you align with their culture can set you apart from other candidates.
