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- Tasks: Join us as an IP Administrator, providing essential support to our busy legal team.
- Company: HGF is a leading European intellectual property firm with a diverse and inclusive culture.
- Benefits: Enjoy flexible working, 27 days holiday, and an award-winning parental leave policy.
- Why this job: Be part of a supportive team focused on your career growth and professional development.
- Qualifications: Previous admin experience in a professional setting, preferably legal, with strong attention to detail.
- Other info: This role offers no path to a Trainee position but supports long-term career progression.
The predicted salary is between 30000 - 42000 £ per year.
Location: Glasgow (Hybrid)
Hours: Full Time – 37.5 hours
The Position
We are searching for an enthusiastic and proactive individual to join this team in the position of IP Administrator, providing efficient and effective administrative support to a busy office. The Glasgow office of HGF provides legal advice, in particular relating to patents in the life sciences, chemistry, electronics, software and engineering fields, to a wide variety of clients both in the UK and overseas.
This is a varied role providing a high-quality, timely and comprehensive administration support service for a team of fee earners (Patent Attorneys) and Paralegals (Formalities staff). This is a vital role in a busy professional office, working alongside Attorneys and others in the administrative team. We have a proud track record of developing our IP Administrators and supporting their long-term career progression (Please note that this role does not lead to a Trainee role).
What’s involved in the role:
- Preparing standard letters and emails to clients and patent offices
- Co-ordinating invoicing/billing for clients
- Diary management & booking travel/accommodation for Attorneys
- Working with multiple Attorneys to meet deadlines
- Online patent filing at European Patent Office, UK Intellectual Property Office and WIPO
- Using our internal electronic case management system
- Meeting and greeting visitors
About You
Previous experience within a professional services environment in an administrative role, preferably in the legal sector. Demonstrable ability to work to deadlines and prioritise workload. A team player who will willingly assist colleagues when required. Very high levels of attention to detail and consistently accurate work. Must have a friendly and pleasant personality, able to communicate effectively at all levels.
About HGF:
HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution. With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.
Why move to HGF?
HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression. We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor. As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content. Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working.
HGF Values:
People - People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.
Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.
Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.
Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.
IP Administrator employer: HGF Limited
Contact Detail:
HGF Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IP Administrator
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to intellectual property, especially patents. This knowledge will not only help you understand the role better but also demonstrate your commitment and enthusiasm during any discussions.
✨Tip Number 2
Network with professionals in the IP field, particularly those who work at HGF or similar firms. Engaging with them on platforms like LinkedIn can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss your previous administrative experiences in detail, focusing on how you've managed deadlines and prioritised tasks. Use specific examples that highlight your attention to detail and ability to work in a team, as these are crucial for the IP Administrator role.
✨Tip Number 4
Showcase your communication skills by being clear and concise in all interactions with the company. Whether it's during a phone call or an informal chat, demonstrating your friendly personality and effective communication will leave a positive impression.
We think you need these skills to ace IP Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly within the legal sector. Emphasise skills like attention to detail, teamwork, and your ability to meet deadlines.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the IP Administrator role. Mention specific experiences that demonstrate your administrative skills and how they align with the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, focus on skills that are crucial for the role, such as diary management, invoicing, and online patent filing. Use examples from your past work to illustrate these skills effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at HGF Limited
✨Research HGF and the Role
Before your interview, take some time to research HGF and understand their values, services, and the specific responsibilities of the IP Administrator role. This will help you tailor your answers and show genuine interest in the company.
✨Demonstrate Attention to Detail
Given the importance of accuracy in this role, be prepared to discuss examples from your past experience where your attention to detail made a difference. Highlight any specific tasks that required precision, such as preparing legal documents or managing complex schedules.
✨Showcase Your Team Player Attitude
HGF values teamwork, so be ready to share instances where you've successfully collaborated with colleagues. Emphasise your willingness to assist others and how you contribute to a positive team environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to prioritise tasks under pressure. Think of scenarios where you had to manage multiple deadlines or handle unexpected challenges, and be ready to explain your thought process and outcomes.
