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- Tasks: Support the executive team with diary management and international planning.
- Company: Join a fast-paced, professional company in central Halifax with a supportive team culture.
- Benefits: Enjoy hybrid working, 25 days holiday, and company events.
- Why this job: Be a key player in operations, helping leaders focus on strategic initiatives.
- Qualifications: Strong communication skills and experience in a personal or executive assistant role required.
- Other info: Flexible working hours of 20 hours per week; apply quickly as the advert may close early.
A Personal Assistant is required for a part time permanent role in Halifax, offering hybrid working arrangements. This PA role is to support the efficiency and productivity of the executive team in their day-to-day operations, through diary management and international planning. You will be a pivotal part of the operations team supporting this fast paced and professional company.
The role will be to provide comprehensive administrative and executive level support, ensuring that the CEO and senior management team (SMT) can focus on strategic initiatives. This position requires adept handling of sensitive information and an initiative-taking approach to managing a diverse range of tasks.
Key responsibilities:- Manage complex international diaries and organise meetings in various time zones and prioritise appointments.
- Coordinate all travel arrangements, including itineraries, flights, accommodation and visa requirements for the CEO and SMT.
- Work to company policies, compliance, and budgets.
- Organise and oversee logistics for business meetings, conferences, and team events including venue selection and activity planning.
- Draft, minute and circulate meeting agendas, preparing records and keeping accurate records.
- Manage incoming emails and inquiries, providing professional and timely responses with appropriate follow-ups and allocations.
- Monitor deadlines and tasks, providing prompt reminders for the CEO and SMT.
- Manage expense claims for the CEO.
- Undertake additional duties as assigned to support the CEO and SMT effectively, proactively taking initiative.
- Outstanding written and communication skills.
- Experience in an accountable role ideally in a personal assistant or executive assistant capacity.
- Able to handle confidential information with discretion and professionalism.
- Experience in complex electronic filing or CRM/database processing.
- Competence with Microsoft packages and general IT.
- Working hours: 20 hours per week, of either two and half days per week, or 4 mornings per week, to be discussed with Sayjo Recruitment on initial screening stage.
- Hybrid working arrangement available or office based with flexibility.
- 25 days holiday full time equivalent plus statutory holidays.
- Standard pension.
- Company events.
We may close the advert earlier than advertised, so please do not hesitate to apply to Louise at Sayjo Recruitment. We aim to reply to all applications within 48 working hours.
Contact Detail:
Sayjo Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Microsoft packages and CRM systems. Being proficient in these will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight any previous experience you have in managing complex diaries or travel arrangements. Be prepared to discuss specific examples during your interview that showcase your organisational skills and ability to handle multiple tasks efficiently.
✨Tip Number 3
Research the company culture and values of the organisation you're applying to. Understanding their ethos will help you tailor your approach and show how you can contribute positively to their team dynamics.
✨Tip Number 4
Prepare thoughtful questions to ask during your interview. This shows your genuine interest in the role and helps you assess if the company is the right fit for you, especially regarding their hybrid working arrangements and team support.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or in an executive support role. Emphasise your skills in diary management, travel coordination, and handling sensitive information.
Craft a Compelling Cover Letter: Write a cover letter that showcases your outstanding written communication skills. Mention specific examples of how you've successfully managed complex tasks and supported senior management in previous roles.
Highlight Key Skills: In your application, clearly outline your proficiency with Microsoft packages and any experience with CRM or database processing. This will demonstrate your technical competence, which is crucial for the role.
Follow Up Professionally: After submitting your application, consider sending a polite follow-up email to express your continued interest in the position. This shows initiative and professionalism, qualities that are essential for a Personal Assistant.
How to prepare for a job interview at Sayjo Recruitment Ltd
✨Research the Company
Before your interview, take some time to learn about the company’s values, culture, and recent achievements. This will not only help you understand their expectations but also allow you to tailor your responses to align with their goals.
✨Demonstrate Your Organisational Skills
As a Personal Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated travel arrangements in the past. Highlight your ability to prioritise tasks effectively.
✨Showcase Your Communication Skills
Outstanding written and verbal communication skills are essential for this role. During the interview, be clear and concise in your answers, and consider preparing a few examples of how you've successfully communicated in previous roles, especially when handling sensitive information.
✨Prepare Questions
At the end of the interview, you’ll likely have the opportunity to ask questions. Prepare thoughtful questions that demonstrate your interest in the role and the company, such as inquiries about team dynamics or upcoming projects that the executive team is excited about.
