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- Tasks: Support the Regional Director with diary management, meeting minutes, and administrative tasks.
- Company: Join a dynamic team in Bournemouth focused on professional growth and collaboration.
- Benefits: Enjoy a competitive salary of £38,000 and a supportive work environment.
- Why this job: Be part of a crucial role that enhances leadership effectiveness and fosters teamwork.
- Qualifications: Previous experience as a PA or executive assistant is essential; strong Microsoft Office skills required.
- Other info: We value diversity and encourage applications from all backgrounds.
The predicted salary is between 38000 - 42000 £ per year.
Location: Bournemouth
Contract Type: 12-Month Fixed-Term Contract
Salary: £38,000
Role Overview
We are looking for a highly organised and proactive Personal Assistant to provide professional, discreet, and reliable support to the Regional Director. This role is critical in enabling the Director to operate effectively across a wide range of responsibilities.
Key Responsibilities
- Manage a complex and ever-changing diary, prioritising meetings based on urgency and importance, and scheduling both internal and client-facing appointments.
- Take detailed meeting minutes, assist with creating internal presentations, and compile input from senior team members and other stakeholders.
- Deliver comprehensive administrative support, including maintaining databases, producing reports, and drafting client communications.
- Coordinate travel arrangements and accommodation bookings as required.
- Monitor and manage email correspondence with initiative and professionalism.
- Serve as a point of contact for clients, ensuring a high level of service and regular communication.
- Prepare materials and briefings for meetings with both internal teams and external clients.
- Circulate key information across the regional team in a timely and effective manner.
- Collaborate closely with local office heads, executive assistants across the region, and the business management team.
- Support the wider administrative team in Bournemouth, providing cover during absences when needed.
Skills & Experience Required
- Experience in a PA, executive assistant, or secretarial role.
- Competent in Microsoft Office, particularly Word, Excel, PowerPoint, and Teams.
- Excellent attention to detail and a high level of accuracy.
- Strong organisational and time management skills with the ability to prioritise competing demands.
- Confident in building relationships at all levels and comfortable engaging with clients by phone and email.
- Self-motivated with the ability to set and meet personal objectives.
- Trustworthy, discreet, and confident handling sensitive or confidential information.
- A solid understanding of the Director's business area and a willingness to develop broader knowledge of the organisation over time.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
PA - 12 Month FTC employer: Search
Contact Detail:
Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA - 12 Month FTC
✨Tip Number 1
Familiarise yourself with the specific needs of a Personal Assistant role by researching common challenges faced in diary management and client communication. This will help you demonstrate your understanding of the role during any discussions.
✨Tip Number 2
Network with current or former Personal Assistants to gain insights into their day-to-day responsibilities and best practices. This can provide you with valuable information to discuss in interviews and show your commitment to the role.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in Word, Excel, and PowerPoint. Consider taking online courses or tutorials to enhance your proficiency, as this will be crucial for the tasks you'll be handling.
✨Tip Number 4
Prepare examples of how you've successfully managed competing priorities in previous roles. Being able to articulate your organisational skills and time management strategies will set you apart from other candidates.
We think you need these skills to ace PA - 12 Month FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in PA or executive assistant roles. Emphasise your organisational skills, attention to detail, and any specific software proficiency, especially with Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage complex tasks. Mention specific examples of how you've successfully supported senior management in the past.
Highlight Key Skills: In your application, clearly outline your strong organisational and time management skills. Provide examples of how you've prioritised competing demands and maintained professionalism in client communications.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a PA role.
How to prepare for a job interview at Search
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage a complex diary is crucial. Be prepared to discuss specific examples of how you've successfully prioritised tasks and managed competing demands in previous roles.
✨Demonstrate Attention to Detail
This role requires a high level of accuracy, especially when taking meeting minutes or drafting communications. Bring along samples of your work that highlight your attention to detail, and be ready to explain your process.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is essential, brush up on your skills in Word, Excel, PowerPoint, and Teams. You might be asked to demonstrate your capabilities during the interview, so practice using these tools beforehand.
✨Prepare for Client Interaction Scenarios
You'll be the point of contact for clients, so think about how you would handle various situations. Prepare examples of how you've built relationships and communicated effectively with clients in the past.
