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For Companies At a Glance
- Tasks: Support quality systems and manage documents for a global medical company.
- Company: Join a leading firm in chronic condition management and medical technologies.
- Benefits: Enjoy a permanent role with opportunities for growth and collaboration.
- Why this job: Be part of a team making a real impact in healthcare while developing your skills.
- Qualifications: STEM degree preferred; experience with quality management systems is a plus.
- Other info: Located in Abingdon, Oxford, with a focus on teamwork and attention to detail.
The predicted salary is between 30000 - 42000 £ per year.
We are working on an exciting opportunity for a Document Administrator to join a global medical products and technologies company. Our client is focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care.
Job Summary
Your role as a Document Controller and Administrator is to provide all Quality Systems administrative support to enable the Oxford team to smoothly transition into the business's electronic document management system (EDMS). You will ensure that all quality documents and required relevant records are in the correct format and templates for laboratory processes and support functions to work effectively. Although this is a desk-based role, you will liaise closely with the laboratory team to ensure document content is correctly captured. You will also work with the quality and business teams as well as project managers.
You will also have a solid track record of successful administrative work and oversee all office administrative duties which will include ownership of ancillary roles including, but not limited to, documentation drafting, shipping, purchasing supplies, maintaining office inventories and scanning lab bench books and lab logbooks. You will be thorough and pay attention to detail and can work well with the team.
Key Duties and Responsibilities
- Ensure all quality documents, including, but not limited to Work Instructions, Technical Documents and SOPs, are in the right templates, formatted correctly and align with the company EDMS whilst adhering to procedures for Document Control.
- Cross-check documents with pre-existing quality documents.
- Provide document drafting, review and approval as part of equipment and software purchase and implementation.
- With the help of management and quality teams link quality work instructions to pre-existing SOPs.
- Ensure smooth day-to-day administrative operations, in compliance with policies and regulations.
- Take ownership of purchasing reagents, consumables, and equipment.
- Arrange and manage on-site leadership meetings and coordinate all associated accommodation, transport and catering.
- Review and optimize office policies and procedures, particularly documentation and filing systems.
Experience required
- STEM focussed (desirable) University Degree (or equivalent).
- Have experience with working in or with a quality management system, preferably to ISO 13485.
- Trackwise experience is highly desired.
- Adept at using and navigating large document repository databases.
- Having worked in/with Regulatory and Validation teams and QA would be beneficial.
- Having drafted User Requirement Specification, Validation Plans and be aware of IQ/OQ/PQ and 21 CFR Part 11 would be advantageous.
- Strong IT skills and knowledge of Microsoft Office Suite, principally, Word.
- Excellent organisational and time-management skills.
- The ability to prioritise tasks and work under pressure.
- Strong attention to detail.
- Having basic lab experience would be an advantage.
- Strong collaboration skills and experience of working within a team.
Document Control Administrator employer: JR United Kingdom
Contact Detail:
JR United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Administrator
✨Tip Number 1
Familiarise yourself with the specific quality management systems mentioned in the job description, particularly ISO 13485. Understanding these standards will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the medical products and technologies field, especially those who have experience with document control. Engaging with them on platforms like LinkedIn can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Brush up on your skills with document management software, particularly Trackwise if you have access to it. Being able to demonstrate proficiency in this area during discussions can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your organisational and time-management skills in detail. Think of specific examples where you've successfully managed multiple tasks or projects, as this will be crucial for the administrative aspects of the role.
We think you need these skills to ace Document Control Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to document control and administration. Emphasise any previous roles where you managed quality documents or worked with electronic document management systems.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key duties and responsibilities mentioned in the job description. Explain how your skills and experiences align with the requirements, particularly your attention to detail and organisational skills.
Showcase Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office Suite, especially Word, and any experience with quality management systems like ISO 13485. Mention any familiarity with regulatory processes or validation teams if applicable.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Document Control Administrator role.
How to prepare for a job interview at JR United Kingdom
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Document Control Administrator. Be prepared to discuss how your previous experience aligns with these duties, especially in quality management systems and document control.
✨Showcase Your Attention to Detail
Since this role requires a strong focus on detail, be ready to provide examples from your past work where your attention to detail made a significant impact. This could include instances of document drafting or quality assurance tasks.
✨Familiarise Yourself with Relevant Standards
Brush up on ISO 13485 and any other relevant regulations that pertain to quality management systems. Being able to discuss these standards confidently will demonstrate your preparedness and understanding of the industry.
✨Prepare Questions for the Interviewers
Think of insightful questions to ask about the company’s document management processes and team dynamics. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
