Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support a busy company secretarial team with document handling and compliance tasks.
- Company: Join an international management consultancy known for its dynamic work environment.
- Benefits: Enjoy hybrid working, with 2 days in the office and 3 days from home.
- Why this job: Gain valuable experience in a fast-paced role while contributing to exciting projects.
- Qualifications: Some previous experience in company secretarial work and strong communication skills required.
- Other info: This is a 12-month fixed-term contract, perfect for those seeking a temporary role.
The predicted salary is between 36000 - 60000 £ per year.
Our client, an international management consultancy seeks a candidate with some previous experience to join the small company secretarial team to help support their day-to-day activities during a particularly busy time due to some extra projects that need to be completed over the next 12 month period. The company secretarial team of 5 professionals is part of the wider legal team, based in East Croydon. This full time interim role can be offered on a hybrid basis, 2 days a week in the office, 3 from home.
This role involves supporting the varied workload of a busy Company Secretariat which provides advice and support to stakeholders in a large international group of companies. This position requires a company secretarial professional with strong communication skills.
Duties include:
- Document Execution Process – the handling of the daily workload of incoming contracts, deeds, licences, leases, sub-consultancy agreements etc. and processing them for execution by the directors.
- Filing of executed Board Minutes, Resolutions, Bank Mandates etc. in Minute Books.
- Filing of executed PoAs and other legal documents in SharePoint digital folders.
- Processing of legal documents to be notarised, consularised and apostilled.
- Processing of purchase orders and invoices.
- Creation of Structure Charts.
- Ad-hoc core company secretarial duties, under supervision, e.g. annual compliance work, confirmation statements, drafting of board minutes and shareholder resolutions etc.
- Assisting with the filing of statutory changes, local appointments, changes to corporate structure of international subsidiaries, branches and similar.
- Preparation of powers of attorney based on standard in-house templates and the updating of non-standard powers of attorney, which have been prepared externally.
- Updating the Diligent Database and SharePoint filing system to record statutory changes.
- Provision of KYC/DD/AML documentation as may be requested.
Interim Company Secretarial Assistant - 12 month FTC - 3684 (City of London) employer: BWW Recruitment
Contact Detail:
BWW Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Interim Company Secretarial Assistant - 12 month FTC - 3684 (City of London)
✨Tip Number 1
Familiarise yourself with the specific company secretarial processes and terminology. Understanding terms like 'document execution', 'minute books', and 'powers of attorney' will help you communicate effectively with the team and demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the company secretarial field. Attend relevant industry events or join online forums to connect with others who work in similar roles. This can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Brush up on your organisational skills, as this role involves managing a varied workload. Consider using tools or methods that help you stay organised, such as digital task managers or traditional planners, to showcase your ability to handle multiple tasks efficiently.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've successfully managed documentation or supported a team under pressure. Being able to share specific examples will highlight your experience and suitability for the role.
We think you need these skills to ace Interim Company Secretarial Assistant - 12 month FTC - 3684 (City of London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in company secretarial work. Emphasise any previous roles where you managed documents, executed contracts, or supported legal teams.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and ability to handle a busy workload. Mention specific examples of how you've successfully managed similar tasks in the past.
Highlight Relevant Skills: In your application, focus on skills that are crucial for this role, such as document management, attention to detail, and familiarity with legal processes. Use keywords from the job description to align your application with their needs.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is vital for this position.
How to prepare for a job interview at BWW Recruitment
✨Know Your Company Secretarial Basics
Brush up on your knowledge of company secretarial duties, especially those mentioned in the job description. Be prepared to discuss your experience with document execution processes and statutory compliance, as these are key aspects of the role.
✨Demonstrate Strong Communication Skills
Since the role requires strong communication skills, think of examples from your past experiences where you effectively communicated with stakeholders or team members. This will show that you can handle the varied workload and support the team efficiently.
✨Familiarise Yourself with Digital Tools
The position involves using SharePoint and Diligent Database. If you have experience with these tools, be ready to discuss it. If not, do a bit of research to understand how they work and be prepared to express your willingness to learn.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations related to company secretarial tasks. Think about challenges you've faced in previous roles and how you resolved them, particularly in busy periods or when managing multiple projects.
