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- Tasks: Support a busy company secretarial team with document handling and compliance tasks.
- Company: Join an international management consultancy known for its dynamic work environment.
- Benefits: Enjoy hybrid working with 2 days in the office and 3 days from home.
- Why this job: Gain valuable experience in a fast-paced role while contributing to exciting projects.
- Qualifications: Some previous experience in company secretarial work and strong communication skills required.
- Other info: This is a 12-month fixed-term contract, perfect for those looking to grow their career.
The predicted salary is between 36000 - 60000 £ per year.
Our client, an international management consultancy seeks a candidate with some previous experience to join the small company secretarial team to help support their day-to-day activities during a particularly busy time due to some extra projects that need to be completed over the next 12 month period. The company secretarial team of 5 professionals is part of the wider legal team, based in East Croydon. This full time interim role can be offered on a hybrid basis, 2 days a week in the office, 3 from home.
This role involves supporting the varied workload of a busy Company Secretariat which provides advice and support to stakeholders in a large international group of companies. This position requires a company secretarial professional with strong communication skills.
Duties include:
- Document Execution Process – the handling of the daily workload of incoming contracts, deeds, licences, leases, sub-consultancy agreements etc. and processing them for execution by the directors.
- Filing of executed Board Minutes, Resolutions, Bank Mandates etc. in Minute Books.
- Filing of executed PoAs and other legal documents in SharePoint digital folders.
- Processing of legal documents to be notarised, consularised and apostilled.
- Processing of purchase orders and invoices.
- Creation of Structure Charts.
- Ad-hoc core company secretarial duties, under supervision, e.g. annual compliance work, confirmation statements, drafting of board minutes and shareholder resolutions etc.
- Assisting with the filing of statutory changes, local appointments, changes to corporate structure of international subsidiaries, branches and similar.
- Preparation of powers of attorney based on standard in-house templates and the updating of non-standard powers of attorney, which have been prepared externally.
- Updating the Diligent Database and SharePoint filing system to record statutory changes.
- Provision of KYC/DD/AML documentation as may be requested.
Contact Detail:
BWW Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Interim Company Secretarial Assistant - 12 month FTC - 3684 (City of London)
✨Tip Number 1
Familiarise yourself with the specific company secretarial processes and terminology. Understanding terms like 'document execution', 'minute books', and 'powers of attorney' will help you communicate effectively during interviews and demonstrate your knowledge of the role.
✨Tip Number 2
Network with professionals in the company secretarial field. Attend industry events or join relevant online forums to connect with others who can provide insights about the role and potentially refer you to opportunities within their organisations.
✨Tip Number 3
Prepare for potential interview questions by reviewing common scenarios faced in company secretarial roles. Think about how you would handle document processing, compliance tasks, and stakeholder communication, as these are key aspects of the job.
✨Tip Number 4
Showcase your organisational skills and attention to detail in any discussions. Since the role involves managing various documents and legal processes, emphasising your ability to stay organised and meticulous will make you a strong candidate.
We think you need these skills to ace Interim Company Secretarial Assistant - 12 month FTC - 3684 (City of London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in company secretarial roles or similar positions. Emphasise your communication skills and any specific tasks you've handled that align with the job description, such as document execution or compliance work.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your previous experience and how it prepares you for the duties listed in the job description, such as handling legal documents and supporting stakeholders.
Highlight Relevant Skills: In your application, specifically mention skills that are crucial for this role, such as attention to detail, organisational abilities, and familiarity with digital filing systems like SharePoint. This will demonstrate your readiness for the tasks involved.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for a company secretarial position.
How to prepare for a job interview at BWW Recruitment
✨Showcase Your Company Secretarial Knowledge
Make sure to brush up on your understanding of company secretarial duties and processes. Be prepared to discuss your previous experience with document execution, filing, and compliance work, as these are key aspects of the role.
✨Demonstrate Strong Communication Skills
Since the role requires strong communication skills, think of examples where you've effectively communicated with stakeholders or team members. Highlight your ability to convey complex information clearly and concisely.
✨Familiarise Yourself with Digital Tools
As the position involves using SharePoint and Diligent Database, it’s beneficial to familiarise yourself with these tools beforehand. If you have experience with similar software, be ready to discuss how you used them in past roles.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities in a busy environment. Think about how you would handle multiple tasks under pressure and be ready to share specific examples from your past experiences.
