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- Tasks: Manage payroll, compliance, and office operations in a dynamic recruitment agency.
- Company: Join Aurora Samuels Associates, a vibrant agency in Northampton with big ambitions.
- Benefits: Enjoy flexible part-time hours, 25 days holiday, and training opportunities.
- Why this job: Stay connected to the recruitment world while enjoying a supportive office environment.
- Qualifications: Experience in recruitment, job boards, CRM, compliance, and payroll is essential.
- Other info: This role offers great career prospects as the company continues to grow.
The predicted salary is between 18000 - 24000 £ per year.
Aurora Samuels Associates is recruiting for an Office Manager / EA to join this ambitious agency based in the heart of Northampton. We are ideally looking for someone from a recruitment background who is very comfortable with all back office elements of the role, as this is a non-sales or Recruitment role. This position is purely an office-based operational admin role.
Role Responsibilities:
- To handle all weekly payroll for the temporary candidate business
- To handle all compliance for all temporary candidates and weekly auditing
- To manage all job boards and to seek out the best deals
- To manage all job boards' stats and performance, and to ensure they are all linked to the company's CRM
- To quality control and create as required all external communications, including LinkedIn posts, Job adverts and website/social media content
- To assist the Managing Director in all operational elements of running the business day to day
- To run and manage daily, weekly and monthly sales and activity reports
- To assist where required, all consultants with a candidate sourcing or management role
- To ensure that all contracts and Terms of Business are up to date and compliant
- To manage all Expenses from staff and supply the MD with finalised reports
- To assist with all new starters to ensure that all new starter admin is completed quickly and professionally
- To assist the MD with diary management and any travel arrangements as required
- To manage all of the company's IT contracts and to ensure that the utilisation of all software and hardware is cost-efficient and up to date
- Be available for any ad-hoc duties as required
Person Background:
This role would suit someone from a busy agency background who is looking for a step away from the 360 billing role, but who wants to stay connected to the busy environment of a recruitment office. To be considered for this role, you would require a firm background in recruitment, having experience with job boards, CRM's, Compliance, Payroll and candidate sourcing.
Further role details:
- Part-time hours - working a 60%/70% week, days and hours are negotiable
- FT Salary range £30,000 to £40,000 paid pro rata to hours worked permanently
- 25 days' holidays increasing with length of service, plus statutory holidays
- An additional 1-day annual leave for your birthday
- Training and development opportunities
- Great career prospects as the company grows
To learn more about this role and to be considered for the position, please apply and a member of the team will be in touch.
Executive Assistant Office Manager employer: Aurora Samuel's Associates - R2R Specialists
Contact Detail:
Aurora Samuel's Associates - R2R Specialists Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Office Manager
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as CRM systems and payroll software. Being able to demonstrate your proficiency in these areas during an interview can set you apart from other candidates.
✨Tip Number 2
Network within the recruitment industry, especially with professionals who have experience in operational roles. Attend relevant events or join online forums to connect with others who might provide insights or referrals for the position.
✨Tip Number 3
Prepare to discuss your previous experiences in managing compliance and payroll processes. Be ready to share specific examples of how you've handled these responsibilities effectively in past roles.
✨Tip Number 4
Research Aurora Samuels Associates thoroughly. Understanding their company culture, values, and recent developments will help you tailor your conversation during the interview and show your genuine interest in the role.
We think you need these skills to ace Executive Assistant Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in recruitment and operational roles. Emphasise your familiarity with payroll, compliance, and job boards, as these are key aspects of the position.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that relate to the responsibilities listed in the job description, such as managing compliance or handling payroll.
Showcase Relevant Skills: Highlight skills that are particularly relevant to the role, such as organisational abilities, attention to detail, and proficiency with CRM systems. Use examples from your past work to demonstrate these skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is crucial for an Executive Assistant Office Manager.
How to prepare for a job interview at Aurora Samuel's Associates - R2R Specialists
✨Showcase Your Recruitment Knowledge
Since the role requires a firm background in recruitment, be prepared to discuss your previous experiences in this field. Highlight specific examples of how you've managed job boards, compliance, and payroll in past roles.
✨Demonstrate Organisational Skills
As an Executive Assistant Office Manager, you'll need to juggle multiple tasks. Prepare to share examples of how you've successfully managed various administrative duties, such as diary management or report generation, in a busy environment.
✨Familiarise Yourself with the Company
Research Aurora Samuels Associates and understand their mission and values. Being able to articulate why you want to work for them and how you can contribute will show your genuine interest in the position.
✨Prepare Questions for the Interviewers
Having thoughtful questions ready demonstrates your enthusiasm for the role. Ask about the company's future plans, team dynamics, or specific challenges they face in the office management area to show you're engaged and proactive.
