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- Tasks: Be the friendly face of our office, managing calls and welcoming visitors.
- Company: Join a dynamic team focused on professionalism and efficiency.
- Benefits: Enjoy a varied role with opportunities for growth and development.
- Why this job: Perfect for those who thrive in a fast-paced environment and love multitasking.
- Qualifications: No specific experience needed; just bring your enthusiasm and organisational skills.
- Other info: Training provided for handling classified documents and other key tasks.
The predicted salary is between 28800 - 43200 £ per year.
As the first point of contact for visitors, customers, and employees, you’ll be creating a positive and professional impression of our business. In this office-based role, you’ll be responsible for ensuring the smooth running of our front desk, coordinating key administrative functions, and maintaining a high standard of service throughout the office. In addition to traditional receptionist duties, you’ll play a key role in managing meeting rooms, handling travel arrangements, and supporting various departments with general administrative tasks. This role offers a great opportunity to contribute to different areas of the business, with a focus on communication, organisation, and efficiency. If you enjoy working in a varied role where no two days are the same, this could be the perfect fit for you.
What you’ll do:
- Manage incoming calls with professionalism and direct them to the right departments efficiently.
- Greet visitors and customers, ensuring all security protocols are followed.
- Work with our Security Controller to manage classified documents and maintain the classified registry (training provided).
- Act as Point of contact for contractors requiring access to the site.
- Oversee the setup, maintenance, and clearing of meeting rooms. Coordinate lunch orders and deliveries as needed.
- Assist employees with administrative tasks and manage daily mail distribution across the business.
- Handle enquiries promptly and professionally.
- Maintain and manage stock levels of stationery and consumables as well as other orders for the office.
- Assist with raising purchase orders and invoices, as well as supporting the Finance Team with inputting data into financial reports.
- Book national and international travel and accommodation when required.
- Manage bookings for the company pool car and oversee fuel card administration.
- Assist with procurement processes as required.
Contact Detail:
Job Traffic Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception Administrator
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Reception Administrator. Understanding the nuances of managing calls, greeting visitors, and coordinating meeting rooms will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. This could include handling travel arrangements or maintaining stock levels, which are crucial for this position.
✨Tip Number 3
Highlight your communication skills by practicing how to articulate your thoughts clearly and professionally. As the first point of contact, being able to convey information effectively is essential.
✨Tip Number 4
Research our company culture and values. Being able to align your personal values with ours will not only help you stand out but also show that you're genuinely interested in becoming part of our team.
We think you need these skills to ace Reception Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and customer service. Emphasise skills like communication, organisation, and efficiency, as these are key for the Reception Administrator role.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and explains why you would be a great fit. Mention specific examples of how you've successfully managed front desk duties or administrative tasks in the past.
Highlight Relevant Skills: In your application, focus on skills that align with the job description, such as managing calls, greeting visitors, and handling enquiries. Use bullet points to make these stand out clearly.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Job Traffic
✨Showcase Your Communication Skills
As a Reception Administrator, you'll be the first point of contact for visitors and customers. Make sure to demonstrate your excellent communication skills during the interview by speaking clearly and confidently, and by actively listening to the interviewer.
✨Highlight Your Organisational Abilities
This role requires strong organisational skills to manage various tasks efficiently. Prepare examples from your past experiences where you successfully organised events, managed schedules, or handled multiple responsibilities at once.
✨Familiarise Yourself with Office Protocols
Understanding office protocols, especially regarding security and visitor management, is crucial. Research common practices in reception roles and be ready to discuss how you would handle specific scenarios, such as managing classified documents.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenging situations. Think of scenarios where you had to deal with difficult customers or manage unexpected changes, and be prepared to explain your approach.
