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- Tasks: Support marketing and office operations while coordinating events and managing social media.
- Company: Join a dynamic team focused on engineering events in AI and Cloud Computing.
- Benefits: Enjoy a creative work environment with opportunities for remote work and professional growth.
- Why this job: Perfect for those wanting to blend creativity with organisation in a fast-paced industry.
- Qualifications: Previous experience in office management or marketing, strong communication skills, and social media savvy required.
- Other info: Ideal for someone who loves multitasking and thrives in a collaborative, social setting.
The predicted salary is between 28800 - 42000 £ per year.
We have an opportunity for an organised and creative Office & Marketing Coordinator to support both the operational running of the business and drive our marketing and events activities. This is a dynamic and varied role, ideal for someone who enjoys working on a diverse range of tasks, balancing administrative and organisational responsibilities with creative marketing duties.
Someone who wants to take the next step in their Marketing career, helping coordinate some of the world's biggest Engineering focused events across Artificial Intelligence and Cloud Computing. You’ll play a key part in maintaining the smooth running of the office and supporting the sales team, while also assisting the Marketing and Community Manager with marketing channels, coordinating events and enhancing our brand presence. The opportunity would fit someone who understands social content, has a keen eye for design and detail, and wants to work in a tight-knit and social environment in a very fast-paced industry.
Key Responsibilities:- Marketing & Events Coordination:
- Email Marketing: Develop and send email marketing campaigns using tools such as Brevo.
- Social Media Management: Update company social media channels (LinkedIn, X/Twitter, YouTube, Instagram) and work closely with the Marketing and Community Manager to develop ongoing strategy. Monitor social media insights and basic analytics to track performance and engagement (using tools like Google Analytics where relevant).
- Content Creation: Design marketing materials using Canva (Photoshop & InDesign a bonus). Basic video editing for social media and promotional content. Copywriting for marketing materials, newsletters, social media, and website content.
- Event Coordination: Assist the Marketing & Community Manager with organising external events (industry meetups, seminars, etc.) from venue booking to speaker coordination, managing suppliers, camera operators, and catering.
- Project Management: Manage multiple projects simultaneously across marketing and office administration areas.
- CV Formatting: Ensure all candidate CVs are formatted to company standards before submission to clients.
- Sales Reporting & Contracts: Maintain accurate and up-to-date placement records in internal systems. Submit placement details (permanent and contract) to the accounts department. Draft, edit, and manage contracts for new placements, ensuring accuracy and timely delivery.
- Accounts Liaison: Liaise with the accounts team to confirm invoices and manage internal reimbursements. Provide necessary documentation to facilitate prompt payments and reconciliation.
- Inbox & Communication Management: Monitor and manage the company’s general inbox, responding to inquiries and distributing communications as needed.
- CRM & Systems Maintenance: Ensure the CRM is consistently updated with accurate candidate and client information.
- Operational Support: Oversee the smooth running of day-to-day office operations. Provide administrative support to the sales team to ensure efficiency and alignment with company goals.
- Travel & Event Planning: Organise travel and accommodation for staff. Plan and coordinate internal company events (lunch clubs, incentives, Christmas party, etc.).
- Previous experience in a similar Office Manager and/or Marketing & Events role.
- Strong organisational and multitasking skills.
- Excellent written and verbal communication skills.
- Good knowledge of Google Workspace (Docs, Sheets, Slides).
- Good knowledge of Microsoft Office Suite.
- Experience using email marketing platforms.
- Social media savvy with a good understanding of content marketing and analytics.
- Proficient in Canva (Photoshop/InDesign is an advantage).
- Basic video editing experience.
- Strong attention to detail and accuracy in administrative tasks.
- Ability to work independently, take initiative, and manage priorities across different workstreams.
Contact Detail:
LinuxRecruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Marketing and Office Executive
✨Tip Number 1
Familiarise yourself with the latest trends in marketing and social media management. Being up-to-date will not only help you in interviews but also show your passion for the role.
✨Tip Number 2
Network with professionals in the marketing and events industry. Attend relevant events or webinars to make connections that could lead to valuable insights or referrals.
✨Tip Number 3
Showcase your creativity by preparing a portfolio of your previous marketing materials or projects. This can include social media posts, email campaigns, or event coordination examples.
✨Tip Number 4
Demonstrate your organisational skills by discussing specific tools or methods you use to manage multiple projects. Highlighting your ability to juggle tasks effectively will set you apart.
We think you need these skills to ace Marketing and Office Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in marketing and office coordination. Emphasise skills like social media management, content creation, and event coordination that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for marketing and your organisational skills. Mention specific experiences that demonstrate your ability to manage multiple projects and support a sales team effectively.
Showcase Your Creativity: Include examples of your creative work, such as marketing materials or social media campaigns you've developed. If possible, provide links to your portfolio or samples that reflect your design skills using tools like Canva.
Highlight Relevant Skills: In your application, clearly list your proficiency in tools mentioned in the job description, such as Google Workspace, email marketing platforms, and basic video editing software. This will show you have the technical skills needed for the role.
How to prepare for a job interview at LinuxRecruit
✨Showcase Your Organisational Skills
As a Marketing and Office Executive, you'll need to juggle various tasks. Be prepared to discuss specific examples of how you've successfully managed multiple projects in the past, highlighting your organisational skills and ability to prioritise effectively.
✨Demonstrate Your Creativity
This role requires a creative touch, especially in marketing. Bring along samples of your previous work, such as marketing materials or social media posts you've created. Discuss your design process and how you approach content creation.
✨Familiarise Yourself with Relevant Tools
Make sure you're comfortable with tools mentioned in the job description, like Brevo for email marketing and Canva for design. If you have experience with Google Analytics, be ready to explain how you've used it to track performance and engagement.
✨Prepare for Event Coordination Questions
Since event coordination is a key part of the role, think about your past experiences in organising events. Be ready to discuss how you handled logistics, managed suppliers, and ensured everything ran smoothly, showcasing your attention to detail.
