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- Tasks: Manage office operations, support the Managing Director, and coordinate team activities.
- Company: Join a dynamic early-stage financial services provider with exciting growth potential.
- Benefits: Enjoy a vibrant work environment, training opportunities, and a chance to shape the future of finance.
- Why this job: Be part of a funded startup aiming to revolutionise personal finance and business banking.
- Qualifications: Strong organisational skills, excellent communication, and a knack for problem-solving are essential.
- Other info: Training will be provided, and the role may evolve with the company's needs.
The predicted salary is between 36000 - 60000 £ per year.
Our client is a very early stage financial services provider operating in the personal finance and business banking space. They will be looking to launch their business with a focus on credit cards and then growing into personal and business current accounts and then looking to apply for a banking licence in due course. They have a huge level of funding which makes this opportunity so exciting.
The Office Manager/Executive Assistant is responsible for the organisation and co-ordination of office administration and procedures, ensuring organisational efficiency, effectiveness and safety. The Office Manager/Executive Assistant will also provide a high level of administrative support to the Managing Director and, on an ad hoc basis, to the future Board of Directors.
Responsibilities include:
- Taking responsibility and ownership of office organisation, day to day management of Reception team, IT (liaison with IT support provider), project management, ensuring deadline compliance; management of company documents and files, ensuring their security, integrity and confidentiality.
- Co-ordinating calendars, scheduling meetings, correspondence, and general human resource matters, acting as a liaison between management and employees.
- Carrying out all duties in a professional manner and adhering to procedures, policies and guidelines at all times.
Main Duties:
- Organise office operations and procedures ensuring compliance to Health and Safety and GDPR regulations.
- Ensure effective electronic and hard copy filing systems are established and maintained; identify and implement a suitable electronic Data Management System; develop and document procedures to cover data protection, record retention, record archive and disposal.
- Work with IT support team to ensure efficient operation of the office, planning and procuring hardware/software as necessary; perform review and analysis of any special projects and keep management team fully briefed.
- Work with the Company website/PR provider and ensure that web pages are regularly reviewed and updated to reflect the latest information.
- Monitor and update social media accounts providing regular feeds detailing Company activities.
- Develop an understanding of the Property Management System (Qube) and use it to interrogate the tenant/property database to provide information for internal reporting and to run reports as required.
- Manage office supplies inventory and sourcing, ensuring stocks are replenished in a timely and cost-effective manner. Liaise with suppliers as required.
- Recruit office staff, provide induction training for new employees and mentoring. Maintain employee records, training records, skills matrices; propose and source developmental training. Where/when appropriate, discipline.
- Regularly review and update the Employee Handbook to ensure compliance with current legislation.
Administrative Duties:
- Organise and schedule appointments and meetings ensuring any diary conflicts are resolved.
- Attend meetings as required, take accurate minutes and circulate them.
Skills:
- Strong organisational and planning skills.
- Excellent time management.
- Excellent communication skills.
- Excellent interpersonal skills.
- Excellent telephone manner.
- Excellent numeracy skills.
- Excellent attention to detail and problem-solving skills.
Office Manager / EA (City of London) employer: Fintellect Recruitment
Contact Detail:
Fintellect Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / EA (City of London)
✨Tip Number 1
Familiarise yourself with the financial services sector, especially personal finance and business banking. Understanding the industry will help you speak confidently about how your skills can contribute to the company's growth.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed office operations or projects in the past. Be ready to discuss specific tools or systems you've implemented to improve efficiency.
✨Tip Number 3
Showcase your communication skills by preparing to discuss how you've effectively liaised between management and employees in previous roles. This will demonstrate your ability to maintain a harmonious workplace.
✨Tip Number 4
Research the company’s current projects and any recent news related to their launch. Being informed will allow you to ask insightful questions during the interview, showing your genuine interest in the role and the company.
We think you need these skills to ace Office Manager / EA (City of London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Office Manager/Executive Assistant role. Emphasise your organisational, planning, and communication skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of the job description that resonate with you and explain how your background makes you a great fit.
Highlight Relevant Experience: In your application, focus on past roles where you've managed office operations, coordinated schedules, or provided administrative support. Use specific examples to demonstrate your capabilities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Fintellect Recruitment
✨Showcase Your Organisational Skills
As an Office Manager/EA, your organisational skills are crucial. Prepare examples of how you've successfully managed office operations or coordinated complex schedules in the past. This will demonstrate your ability to handle the responsibilities of the role effectively.
✨Familiarise Yourself with GDPR and Health & Safety Regulations
Since compliance is a key part of the job, brush up on GDPR and Health & Safety regulations relevant to office management. Being able to discuss these topics confidently will show that you understand the importance of these regulations in maintaining an efficient workplace.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage conflicts, handle tight deadlines, or implement new systems. Practising your responses will help you articulate your thought process during the interview.
✨Demonstrate Your Communication Skills
Excellent communication is vital for this role. Be ready to discuss how you've effectively communicated with different stakeholders in previous positions. Highlight any experience you have in liaising between management and employees, as this will be a key aspect of the job.
