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For Companies At a Glance
- Tasks: Coordinate procurement of furniture and equipment for exciting interior design projects.
- Company: Join a dynamic interior design firm based in Hammersmith, known for innovative hospitality projects.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth and development.
- Why this job: Be part of a creative team, making impactful design choices while managing diverse projects.
- Qualifications: 3-4 years of FF&E procurement experience, ideally in hospitality, with strong analytical skills.
- Other info: Flexible working arrangements and a chance to work with global suppliers.
The predicted salary is between 36000 - 60000 £ per year.
We are currently working with an Interior Design client based in Hammersmith who is looking for a FF&E Procurement Coordinator to join their team. This role will involve covering the tendering, purchasing, shipping and delivering of FF&E aspects to projects. A large portion of the role will also involve liaising with the internal teams, stakeholders and clients whilst sometimes covering more than one project at a time.
My client is looking for someone with a minimum of 3-4 years of FF&E procurement experience ideally in a purchasing agent environment and experience working on hospitality projects. They are looking for someone who can hit the ground running within a client-facing role.
The Role
- To work closely with suppliers, internal/external stakeholders and the client to ensure the budgets set for the project are achieved.
- To manage the performance of any Assistants to achieve high-quality standards of work and to meet the challenges of the business.
- To attend project meetings to present reports, budgets and updates on progress.
- To liaise directly with the client team.
- To ensure that knowledge is shared across the team and organisation to achieve consistency in standards and easier working relationships.
- To ensure the project lead is kept up to date with all aspects of your project work.
- To prepare and issue comprehensive tender/quotation enquiries, analyse return pricing and compile spreadsheet format budgets with all information saved on the Company systems.
- To ensure that Company procurement processes and procedures are followed.
- To suggest alternative suppliers and contribute to the value engineering process to meet project financial needs and requirements.
- To review FF&E specifications for completeness and contractual compliance before release for quote.
- To coordinate the production of shop drawings and samples for bespoke FF&E items and production inspection visits.
- To source new Suppliers with the capability and capacity to satisfy different project needs.
- To liaise with external consultants as and when required.
- To undertake item take-off for the FF&E from drawings and schedules.
- To negotiate with the suppliers for the best possible commercial terms and ensure that the goods are manufactured, shipped and installed in time to meet the project budget and programme.
- To prepare and issue purchase orders, ensuring compliance with company policies and project requirements.
- To expedite purchase orders and monitor the performance of the suppliers to ensure delivery times are maintained and as per the project requirements.
- To identify potential risks to the procurement process and develop strategies to mitigate them.
- To prepare, maintain and present project status reports for internal and external stakeholders.
- To process all necessary payments to suppliers by liaison with Accounts and keep accurate records of all transactions.
- To coordinate with logistic teams to manage the shipping process, both direct and indirect, by working with freight forwarders and suppliers.
The Candidate
- To have previously worked in an FF&E Procurement role with 3-4 years’ experience.
- To have a working knowledge of contract administration.
- To have extensive knowledge of a good range of materials & furniture suppliers worldwide.
- To be good at analytical thinking and problem-solving.
- To have an enthusiastic attitude to all tasks, flexibility, and versatility according to project requirements.
- To have good time management by project resourcing and budget.
- To have the ability to communicate clearly, confidently and professionally.
If you’re interested in the role then please send your CV to d.flower@whitespacerecruitment.co.uk or message me on LinkedIn.
FF&E Procurement Coordinator employer: White Space Recruitment
Contact Detail:
White Space Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land FF&E Procurement Coordinator
✨Tip Number 1
Familiarise yourself with the latest trends in FF&E procurement, especially within the hospitality sector. This knowledge will not only help you during interviews but also demonstrate your passion and commitment to the role.
✨Tip Number 2
Network with professionals in the interior design and procurement fields. Attend industry events or join relevant online forums to connect with others who may provide insights or even referrals for the position.
✨Tip Number 3
Prepare to discuss specific projects you've worked on that relate to FF&E procurement. Highlight your experience in managing budgets, liaising with clients, and overcoming challenges to showcase your ability to hit the ground running.
✨Tip Number 4
Research the company thoroughly before any interviews. Understand their values, recent projects, and client base to tailor your responses and show how you can contribute to their success.
We think you need these skills to ace FF&E Procurement Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in FF&E procurement, especially in hospitality projects. Use specific examples to demonstrate your skills and achievements in previous roles.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your background aligns with the requirements and express your enthusiasm for the role and the company.
Showcase Your Communication Skills: Since the role involves liaising with clients and stakeholders, emphasise your communication skills in your application. Provide examples of how you've successfully managed client relationships or collaborated with teams in the past.
Highlight Problem-Solving Abilities: The job requires analytical thinking and problem-solving. Include instances where you've identified issues in procurement processes and how you resolved them, showcasing your ability to think critically under pressure.
How to prepare for a job interview at White Space Recruitment
✨Showcase Your FF&E Knowledge
Make sure to highlight your experience with FF&E procurement during the interview. Discuss specific projects you've worked on, especially in hospitality, and how you managed budgets and supplier relationships.
✨Demonstrate Strong Communication Skills
Since this role involves liaising with clients and internal teams, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated project updates or resolved issues in past roles.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your analytical thinking and problem-solving abilities. Think of challenges you've faced in procurement and how you overcame them, particularly in managing timelines and supplier negotiations.
✨Familiarise Yourself with Company Processes
Research the company's procurement processes and be ready to discuss how you would adhere to them. Showing that you understand their procedures will demonstrate your readiness to hit the ground running.
