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- Tasks: Support daily operations by managing schedules, organizing files, and assisting with communications.
- Company: Join a dynamic team at a growing company that values innovation and collaboration.
- Benefits: Enjoy flexible hours, remote work options, and opportunities for professional development.
- Why this job: Gain hands-on experience in a supportive environment while building essential administrative skills.
- Qualifications: No prior experience required; just bring your enthusiasm and willingness to learn!
- Other info: Perfect for high school and college students looking to kickstart their careers.
Job Title: Admin Assistant / Head of Reception (Legal Sector) H & B Recruitment is thrilled to partner with a well-respected legal client based in Sunderland. We are seeking a motivated Admin Assistant / Head of Reception to provide essential administrative support to a dynamic legal team while overseeing the reception area. This is an excellent opportunity for someone looking to build a career in the legal sector. Salary: £24,000 per annum Location: Sunderland Benefits: * 24 days’ holiday plus bank holidays * Pension contributions * Professional development opportunities * Health and wellbeing support Key Responsibilities for Admin Assistant: * Provide comprehensive administrative support to maintain smooth operations within the legal department. * Manage and oversee the reception area, ensuring a professional, welcoming environment. * Be responsible for managing an unmanned reception, ensuring a seamless experience for visitors and clients. * Process legal paperwork, draft non-legal correspondence, and prepare documents for review. * Schedule meetings and appointments, manage calendars, and ensure timely filing of legal documents. * Draft and send professional communications while maintaining confidentiality. * Manage incoming and outgoing communications, keeping accurate records. * Maintain organised, compliant, and up-to-date case files. * Assist in preparing contracts, client care letters, and other essential legal documents. * Update and maintain case management systems, ensuring data accuracy. Day-to-Day Responsibilities for Admin Assistant: * Handle administrative tasks to support the legal team’s workflow. * Oversee and organise the reception area, ensuring smooth operation in an unmanned setting. * Organise, update, and ensure compliance for all legal documentation. * Prepare materials for client meetings and submissions to external bodies. * Communicate professionally with clients and colleagues to ensure a client-focused approach. * Oversee office supplies, equipment, and general office support tasks. Additional Duties for Reception: * Act as the primary point of contact for clients and visitors, providing professional assistance and information. * Coordinate schedules, appointments, and meeting logistics for the legal team. * Maintain accurate records in the internal case management system. * Provide additional administrative support, including assistance with invoices or payment processing. Experience and Skills * Minimum of 12 months in an administrative or reception role (legal or professional services preferred but not required). * Exceptional organisational skills and meticulous attention to detail. * Strong written and verbal communication skills with a focus on confidentiality. * Proficiency in Microsoft Office (Word, Excel, Outlook). * Self-motivated, able to manage responsibilities independently, and capable of collaborating within a team. We are committed to fostering a diverse and inclusive workplace where all individuals are respected, valued, and empowered to thrive
Admin Assistant employer: Heels & Brogues Group
Contact Detail:
Heels & Brogues Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Familiarize yourself with common administrative tools and software that we use at StudySmarter, such as Microsoft Office Suite and project management tools. This knowledge will help you stand out during the interview.
✨Tip Number 2
Showcase your organizational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. We value efficiency and attention to detail!
✨Tip Number 3
Research our company culture and values. Understanding what makes StudySmarter unique will allow you to align your answers with our mission during the interview.
✨Tip Number 4
Be ready to discuss your communication skills. As an Admin Assistant, you'll be interacting with various teams, so demonstrating your ability to communicate effectively is crucial.
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Understand the Role: Take some time to thoroughly read the job description for the Admin Assistant position. Understand the key responsibilities and required skills to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative experience you have. Mention specific tasks you've handled that align with the job requirements, such as scheduling, data entry, or customer service.
Showcase Your Skills: Make sure to highlight your organizational skills, attention to detail, and proficiency in office software. Use examples to demonstrate how these skills have helped you succeed in past roles.
Craft a Compelling Cover Letter: Write a personalized cover letter that explains why you are a great fit for the Admin Assistant role. Mention your enthusiasm for the company and how your skills can contribute to their success.
How to prepare for a job interview at Heels & Brogues Group
✨Show Your Organizational Skills
As an Admin Assistant, being organized is key. Be prepared to discuss specific examples of how you've managed tasks or projects in the past. Highlight any tools or methods you use to stay organized.
✨Demonstrate Communication Abilities
Effective communication is crucial for this role. Be ready to share instances where you've successfully communicated with team members or clients, whether through email, phone, or in-person.
✨Research the Company
Before the interview, take some time to learn about the company’s culture, values, and recent news. This will help you tailor your answers and show that you're genuinely interested in the position.
✨Prepare for Common Questions
Anticipate common interview questions for Admin Assistants, such as how you handle tight deadlines or manage multiple tasks. Practice your responses to convey confidence and clarity.
