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- Tasks: Support the Chairman with diary management, correspondence, and meeting preparation.
- Company: Join a prestigious investment firm known for its fantastic culture and strong staff retention.
- Benefits: Enjoy a competitive salary, flexible hours, and a supportive work environment.
- Why this job: Be part of a reputable firm while making a real impact through philanthropic support.
- Qualifications: Experience as a Private Secretary or similar role, with strong organisational and problem-solving skills.
- Other info: This is a permanent, part-time role with a unique 2 weeks on/off schedule.
The predicted salary is between 28000 - 42000 £ per year.
Private Secretary to Chairman
Part-time – 2 weeks on / 2 weeks off
9am – 5:30pm (some flex required)
Westminster
Permanent
Fully office-based
The Client: A prestigious investment firm with a fantastic company culture, strong staff retention and excellent benefits. The firm has around 300 in the London office and a global presence, and is highly reputable in their field.
The Role: This is a busy Private Secretary role supporting the Chairman, who splits their time between London and their countryside residence. When in London (for 2 weeks every month), the Chairman will require comprehensive private and business support, which includes (but is not limited to):
- Acting as gatekeeper and first point of contact for the Chairman, managing all correspondence and diary appointments
- Creating weekly briefing packs and making sure the Chairman is prepared for all meetings, including research and biographies of clients, and printing everything in advance of their arrival
- Liaising with stakeholders, clients and trustees
- Working closely with the Household PA on personal matters
- Supporting the Chairman’s philanthropic endeavours
- Ad-hoc administrative support
Candidate Specification:
- Prior Private Secretary (or similar) experience of supporting at Chairman or similar level, ideally in a family office or HNW household environment
- High level of emotional intelligence
- Excellent problem-solving skills able to work on own initiative
- Excellent organization and prioritisation skills
- Highly professional and discrete
Additional Information:
This is a permanent, part-time position commencing ASAP. Salary up to £75K as a full-time equivalent (circa £35K pro-rata). Working hours will be 2 weeks on, 2 weeks off, to correspond with when the Chairman is in London. Some variations may occur, but these would be communicated well in advance. Hours are 9am – 5:30pm, with some flexibility for early or late meetings required. Weekend or out of hours work is unlikely. The role is fully office-based, but you may also be required to work in the Chairman’s private office (also in Westminster). Our client is looking for someone to start ASAP. If this sounds like the role for you, please apply today!
Private Secretary (City of London) employer: VWA (Victoria Wall Associates)
Contact Detail:
VWA (Victoria Wall Associates) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private Secretary (City of London)
✨Tip Number 1
Familiarise yourself with the company culture and values of the investment firm. Understanding their ethos will help you align your approach during any interviews or discussions, showcasing that you're a great fit for their team.
✨Tip Number 2
Network with professionals in similar roles or within the investment sector. Engaging with current or former employees can provide valuable insights into the expectations and nuances of the Private Secretary position, giving you an edge.
✨Tip Number 3
Prepare to demonstrate your emotional intelligence and problem-solving skills during the interview process. Think of specific examples from your past experiences where you've successfully navigated challenging situations or supported high-level executives.
✨Tip Number 4
Be ready to discuss your organisational and prioritisation skills in detail. Consider how you would manage the Chairman's diary and correspondence effectively, and be prepared to share strategies you've used in previous roles to stay organised.
We think you need these skills to ace Private Secretary (City of London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, particularly any previous roles as a Private Secretary or similar positions. Emphasise skills like organisation, discretion, and emotional intelligence that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements of the role. Mention your understanding of the responsibilities involved in supporting a Chairman and how your past experiences have prepared you for this position.
Showcase Problem-Solving Skills: In your application, provide examples of how you've successfully solved problems in previous roles. This could include managing conflicting schedules or handling sensitive information discreetly.
Highlight Flexibility and Availability: Since the role requires working 2 weeks on and 2 weeks off, make sure to mention your availability and willingness to adapt to the Chairman's schedule. This shows your commitment and readiness for the role.
How to prepare for a job interview at VWA (Victoria Wall Associates)
✨Research the Company and Chairman
Before your interview, take the time to research the investment firm and its Chairman. Understand their values, recent news, and philanthropic efforts. This will help you tailor your responses and show genuine interest in the role.
✨Demonstrate Emotional Intelligence
Given the high level of emotional intelligence required for this role, be prepared to discuss situations where you've successfully navigated complex interpersonal dynamics. Highlight your ability to remain calm under pressure and manage relationships effectively.
✨Showcase Your Organisational Skills
As a Private Secretary, organisation is key. Be ready to provide examples of how you've managed multiple tasks or projects simultaneously. Discuss any tools or methods you use to stay organised and prioritise effectively.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and discretion. Think of specific instances where you've had to make quick decisions or handle sensitive information, and be ready to explain your thought process.
