Senior Trade Mark Legal Assistant

We are recruiting a fantastic opportunity for an experienced Senior Trade Mark Legal Assistant to work for our client, a leading European IP law firm based in the City.

As a Senior IP Legal Assistant at the firm you will be required to support Fee Earners in key areas and be delegated tasks which will include:

• Liaising directly with clients and foreign agents and handling all queries
• Filing and recording of assignments and other name/address changes.
• Obtaining and managing owner/applicant signatures, notarisation and legalisation of documents.

In addition your duties will include:

• Handling and co-ordinating trade mark applications.
• Produce high quality, accurate correspondence (email and letters) to clients, agents and patent/trade mark offices (PTOs). These may be standard documents from templates, or amended versions of these, modified as directed through dictation or written instructions from Fee Earners.
• Check and manage your own and Fee Earner’s diary and reminder systems on a daily basis, helping ensure deadlines and key dates are known and action prioritised and taken in advance.
• Conduct regular meetings with Fee Earners to review what actions are outstanding and plan and prioritise both your own and the Fee Earner’s work.
• Maintain Case and Client Files within the Document Management System (DMS)
• Compile/draft official forms, such as those submitted to PTOs.
• Manage own and Fee Earner WIP, by producing Invoice Requests and reviewing/amending draft invoices.
• Take an active role in documenting key processes and keep documented processes current.
• Double checking work processed by others.
• Support and input into project work, including business change and systems projects.
• Monitor and manage email Inboxes – including shared Inboxes, Fee Earner Inboxes, and secure document exchange portals (as used by several clients).
• Prepare cost estimates and forecasts.
• Prepare and check client portfolio reports and once checked, forward to clients.
• Handle enquiries from clients and foreign agents.
• Ensuring details on the CRM system are maintained accurately.

In addition as a senior member of the team, you will be expected to act as a role model assisting in team motivation and mentoring.

To make a successful application you will have

• A minimum of 4 years previous IP / Trade Mark administration experience
• Clear understanding of the trade mark cycle, plus management of formalities requirements.
• Have good working knowledge of Word, Excel, online filing/document submission platforms across relevant IPOs, Outlook, DMS and Inprotech.
• Ideally be CITMA qualified
• Have strong literacy skills and a good eye for detail
• Be able to work under pressure and meet tight deadlines calmly and efficiently
• Have excellent communication skills to liaise confidently with fee earners, clients and all other members of the firm

In return the firm are offering a fantastic and very competitive salary, plus performance related bonus. Plus full comprehensive benefits and a hybrid working scheme allowing for 2 days per week working from home