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- Tasks: Support daily office tasks, manage documents, and coordinate meetings and events.
- Company: Join a dynamic team focused on smooth operations and employee support.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and development.
- Why this job: Perfect for those who love organisation and teamwork in a fast-paced setting.
- Qualifications: Bachelor's degree preferred; strong English and Mandarin communication skills required.
- Other info: No prior experience necessary; just bring your enthusiasm and organisational skills!
The predicted salary is between 24000 - 36000 £ per year.
Key Responsibilities
- General Office Support: Assist with daily office tasks to ensure smooth operations, including managing office supplies and supporting basic office-related functions.
- Document Handling: Organise, file, and distribute office documents and correspondence.
- Meeting & Event Coordination: Help coordinate meetings, team events, and company activities, including scheduling, preparing materials, and handling logistics.
- Onboarding Support: Assist with the onboarding process for new employees, including setting up workstations, arranging IT access, and ensuring all necessary documentation is completed.
- HR Assistance: Support HR tasks such as document management, updating employee records, and helping with internal communications.
- Asset & Sample Management: Oversee office assets and sample inventory, ensuring they are properly tracked, organised, and maintained.
- Office Relocation & Setup Support: Provide assistance with office relocation projects, including packing, organising equipment, coordinating with vendors, and facilitating the move.
Requirements
- A Bachelor’s degree in Business, Administration, HR, or a related field is preferred.
- 1–2 years of administrative or office support experience is a plus, but not required.
- Strong written and spoken communication skills in both English and Chinese.
- Good organisational skills with strong attention to detail.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Comfortable managing multiple tasks in a fast-paced environment.
- Must have the legal right to work in the UK.
Contact Detail:
Project People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant - Mandarin Speaking
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, especially Microsoft Office. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your Mandarin language skills, as strong communication in both English and Chinese is essential for this role. Consider practicing common office-related phrases or scenarios that may come up during your day-to-day tasks.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Think about specific situations where your attention to detail made a difference, as this will resonate well with the hiring team.
✨Tip Number 4
Network with current or former employees of StudySmarter if possible. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial during interviews.
We think you need these skills to ace Admin Assistant - Mandarin Speaking
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Admin Assistant role. Emphasise your organisational skills, attention to detail, and any previous administrative experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills in both English and Mandarin. Explain why you are interested in the position and how your background makes you a suitable candidate for the role.
Highlight Relevant Skills: In your application, specifically mention your proficiency in Microsoft Office and any experience with document handling or HR tasks. This will demonstrate your capability to perform the job effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Admin Assistant.
How to prepare for a job interview at Project People
✨Showcase Your Language Skills
Since the role requires strong communication in both English and Mandarin, be prepared to demonstrate your language proficiency. You might be asked to switch between languages during the interview, so practice common phrases and responses in both languages.
✨Highlight Organisational Skills
This position demands excellent organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Familiarise Yourself with Office Software
Proficiency in Microsoft Office is essential for this role. Brush up on your skills in Word, Excel, and PowerPoint. Be ready to discuss how you've used these tools in previous roles to improve efficiency or manage tasks.
✨Prepare for HR-Related Questions
As the role involves supporting HR tasks, expect questions related to document management and employee onboarding. Think of scenarios where you assisted in similar processes and be ready to explain your approach and the outcomes.
