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- Tasks: Support the leadership team with diary management, meeting coordination, and document preparation.
- Company: Join a creative agency with 20 years of experience in luxury and lifestyle branding.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration across global teams.
- Why this job: Be part of a passionate team that values creativity and craftsmanship in a vibrant industry.
- Qualifications: Strong organisational skills and a knack for communication are essential; previous admin experience is a plus.
- Other info: This role offers exposure to high-profile clients and projects within a supportive agency culture.
The predicted salary is between 36000 - 60000 £ per year.
About Us: We are a creative agency with an emphasis on quality and craftsmanship. For over 20 years, we have collaborated with some of the most desirable heritage and contemporary brands, offering rebranding, brand creation, and strategic guardianship. We operate across two studios in the UK. We are also part of Together Group, more than 600 individuals across 12 agencies with 30 offices in 16 key cities. Together we are a global group of industry-leading agencies focused on the luxury and lifestyle sectors across hospitality, placemaking, luxury goods, fashion, jewelry, art, design, and beauty.
Purpose of the role: Executive assistant to the Founder and the Business Development Director of Construct London Limited, part of Together Group. To support this leadership team with the day to day administration of their workload, ensuring efficiency, clear communication, effective prioritisation and sensitivity in all relationships agency, group, client and partner.
Responsibilities:
- Diary Management: Proactively schedule internal and external meetings through diary management, building good working relationships with appropriate external PAs and support staff.
- Book meeting spaces as required.
- Schedule meetings (in person, video conferencing, phone calls etc.) as requested.
- Update diary and studio schedule.
- Provide all necessary details ahead of meetings and ensure information is included in calendar entries (attendees, Zoom details, dial-in details, agenda (provided by PM) etc.).
- Board Meetings: Handle confidential and potentially market sensitive information as directed on behalf of Together Group (TG) and Construct Executive Function.
- Administer Board meeting planning and calendar schedule: ensure that all meetings are in the diaries of the Executive Function and that they are flagged in advance to facilitate preparation thereof.
- Prepare Board packs as directed by the Construct Executive Function.
- Circulate and file Board Packs, Minutes and Minutes approvals.
- Deliver activities accurately, carefully plan, ensure timely distribution and manage a clear filing process.
- Construct Executive Function Support: Offer executive assistance support as required to Construct Executive Function.
- Help to produce documents, briefing papers, reports and presentations as required by the Executive Function.
- Contract administration support.
- Liaison with Group functions as directed and required.
- Administration of special projects.
- Responsible administration of sensitive information.
- Client care supporting the client services team including preparing for meetings and administering client hospitality.
- Liaising with the Operations/office manager to administer support services required by the Founder and Business Development Director including travel, IT services.
- Liaising with Construct London Limited's management team to ensure effective prioritisation of business leadership teams time.
- Liaising with Together Group leadership and all agency Founders as requested by Constructs business leadership team.
Executive Assistant employer: Construct London
Contact Detail:
Construct London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the luxury and lifestyle sectors, as this role requires a deep understanding of the industry. Research the brands that the agency collaborates with to demonstrate your knowledge during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've effectively managed diaries and schedules in previous roles. Be ready to discuss specific tools or methods you use to ensure efficiency and prioritisation.
✨Tip Number 3
Network with current or former employees of Together Group or similar agencies. This can provide you with insider insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 4
Prepare to discuss your experience with handling confidential information. Given the sensitive nature of the role, being able to articulate your approach to confidentiality and discretion will set you apart from other candidates.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an Executive Assistant. Focus on skills like diary management, communication, and project administration.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the creative agency environment and your ability to support high-level executives. Mention specific examples of how you've successfully managed similar tasks in the past.
Highlight Confidentiality Skills: Since the role involves handling sensitive information, emphasise your experience with confidentiality and discretion in previous roles. This will demonstrate your suitability for the position.
Showcase Your Communication Skills: Effective communication is key in this role. Provide examples in your application of how you've successfully communicated with various stakeholders, whether through written reports or verbal presentations.
How to prepare for a job interview at Construct London
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage diaries and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings, prioritised tasks, and handled multiple responsibilities in previous roles.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the information you'll be handling, it's important to convey your understanding of confidentiality. Share experiences where you managed confidential information and maintained professionalism in challenging situations.
✨Familiarise Yourself with the Company
Research the agency's history, values, and recent projects. Showing that you understand their focus on quality and craftsmanship will demonstrate your genuine interest in the role and the company culture.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle unexpected challenges. Think of scenarios where you had to adapt quickly or resolve conflicts, and be ready to explain your thought process.
