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- Tasks: Assist in planning and executing client and internal events at a top law firm.
- Company: Join a leading international law firm known for its dynamic work environment.
- Benefits: Gain valuable experience, network with professionals, and enjoy a collaborative culture.
- Why this job: Perfect for those wanting to kickstart their career in events and marketing.
- Qualifications: 12-18 months of event coordination or marketing experience preferred.
- Other info: This is a 12-month fixed term contract with opportunities for growth.
The predicted salary is between 28800 - 43200 £ per year.
This Events Assistant opportunity is positioned in a leading international law firm and is a newly created role on a 12-month fixed term contract to support the planning and execution of a broad range of client-facing and internal events. Reporting to the Senior International Events Manager, the Events Assistant will work closely with partners, associates, and the wider marketing and business development team to help deliver high-quality events that reflect the Firm's strategic objectives. This is a fantastic opportunity for a motivated individual to gain exposure to a wide range of events and marketing activities.
Responsibilities:
- Assist with the end-to-end coordination of client dinners, receptions, roundtables, corporate hospitality and internal events.
- Support logistics, including venue sourcing, vendor coordination, catering arrangements, AV support, and on-site assistance.
- Maintain the Firm’s international events calendar and track key milestones and deadlines.
- Ensure confirmed bookings are placed into relevant attendees’ diaries and updated with further information as needed.
- Manage guest lists and event invitations, ensuring compliance with data privacy regulations (GDPR).
- Coordinate pre-event planning meetings and post-event debriefs, capturing feedback and lessons learned.
- Assist in preparing event invitations, promotional materials, and follow-up communications in line with brand guidelines.
- Collaborate with the creative team on printed and digital collateral.
- Support the Firm's communications team for event promotion, where appropriate.
- Support the preparation and tracking of event budgets, including invoice processing in the expense and invoice management system, Chrome River.
- Provide support to the broader marketing and business development team.
Candidate Profile:
- Previous experience (ideally 12 – 18 months) in event coordination, marketing, or communications, ideally within a law firm and/or professional services environment.
- Strong organisational skills with excellent attention to detail.
- A proactive and collaborative approach, with the ability to manage multiple priorities in a fast-paced environment.
- Confidence in communicating with internal stakeholders and external providers.
- Familiarity with CRM systems and email marketing platforms is desirable but not essential.
Contact Detail:
Carter Murray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Assistant
✨Tip Number 1
Network with professionals in the legal and events industry. Attend relevant events or webinars where you can meet people who work in law firms or event management. Building these connections can provide valuable insights and potentially lead to referrals.
✨Tip Number 2
Familiarise yourself with the latest trends in event management, especially within the legal sector. Understanding what makes an event successful in this field can help you stand out during conversations with potential employers.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed multiple projects in the past. Be ready to share specific examples that demonstrate your ability to handle the fast-paced environment typical of a law firm.
✨Tip Number 4
Research StudySmarter and our values, as well as the specific firm you're applying to. Tailoring your conversation to reflect their strategic objectives and how you can contribute will show your genuine interest in the role.
We think you need these skills to ace Events Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination, marketing, or communications. Emphasise any previous roles within law firms or professional services to align with the job requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for events and your understanding of the role. Mention specific skills such as organisational abilities and attention to detail, and how they will help you succeed as an Events Assistant.
Highlight Relevant Skills: In your application, clearly outline your strong organisational skills and ability to manage multiple priorities. Provide examples of how you've successfully coordinated events or projects in the past.
Show Enthusiasm for the Role: Convey your motivation for applying to this position in your application. Explain why you are excited about the opportunity to work in a leading international law firm and how you can contribute to their events team.
How to prepare for a job interview at Carter Murray
✨Showcase Your Event Coordination Experience
Be prepared to discuss your previous experience in event coordination. Highlight specific events you've managed, the challenges you faced, and how you overcame them. This will demonstrate your ability to handle the responsibilities of the role.
✨Demonstrate Strong Organisational Skills
Since this role requires excellent organisational skills, come equipped with examples that showcase your attention to detail and ability to manage multiple tasks. You might mention how you prioritised tasks during a busy event period or how you kept track of deadlines.
✨Prepare for Scenario-Based Questions
Expect questions that ask how you would handle specific situations, such as managing a last-minute change in venue or dealing with an unexpected issue during an event. Think through your responses in advance to show your problem-solving skills.
✨Familiarise Yourself with GDPR Regulations
Since managing guest lists and event invitations involves compliance with data privacy regulations, brush up on GDPR basics. Being able to discuss how you would ensure compliance will show your understanding of the importance of data protection in event management.
