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For Companies At a Glance
- Tasks: Support HR processes, manage staff records, and assist with recruitment and training.
- Company: Join a reputable company established since 1986, known for its strong presence in the industry.
- Benefits: Enjoy a dynamic work environment with opportunities for professional growth and development.
- Why this job: Be part of a supportive team that values your contributions and fosters a positive workplace culture.
- Qualifications: 12+ years in HR support, excellent organisational skills, and tech-savvy with Microsoft tools.
- Other info: CIPD qualification is a plus; experience in multi-site environments is desirable.
The predicted salary is between 30000 - 42000 £ per year.
MYM Recruitment are delighted to be working with our new client who are a reputable and well-established company which has been operating since 1986. They currently are seeking to recruit an experienced HR & Admin Officer who will play a vital role within their Maghera or Belfast Office.
Key Duties/Responsibilities include but may not be limited to:
- Human Resources Support
- Provide guidance to managers and staff on HR policies, procedures, and best practices.
- Support employee relations matters, including documentation and coordination of formal procedures.
- Monitor and manage staff absence, sickness and leave records, ensuring compliance with the company’s absence policy.
- Assist in the planning and delivery of induction and onboarding for new staff.
- Maintain accurate HR documentation and personnel files in line with legal and company requirements.
- Assist with the update and review of policies and procedures to ensure they remain current and compliant.
- Recruitment & Training
- Support end-to-end recruitment processes: job adverts, shortlisting, interviews, offers and pre-employment checks.
- Help coordinate internal training programmes, maintain training records, and track compliance.
- Support performance review processes, including collating feedback and tracking appraisal schedules.
- Payroll, Admin & Rota
- Prepare staff wages data for submission to the Finance team (Cosmo and Ballymena).
- Support management of the Cosmo staff rota, including leave approvals and rota communication.
- Record and track annual leave and ensure cover arrangements are in place where needed.
- Provide wider administrative support to the Managing Director and senior team as required, including scheduling, document preparation and internal communications.
Essential Criteria:
- Minimum 12 years experience in a HR support or HR administrator role.
- Excellent organisational skills with high attention to detail.
- Strong written communication and professional discretion.
- Technologically confident able to work effectively with Microsoft SharePoint, Excel, and other systems.
- Ability to manage sensitive information and maintain confidentiality.
- Comfortable working independently while also contributing to a team environment.
Desirable Criteria:
- CIPD qualification or working towards (Level 3 or above).
- Experience in a multi-site environment.
- Familiarity with Northern Ireland employment legislation.
Skills: HR Administration, Policies & Procedures, HR Documentation, Recruitment, HR Support
Contact Detail:
MYM Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR & Admin Officer
✨Tip Number 1
Familiarise yourself with the latest HR policies and employment legislation in Northern Ireland. This knowledge will not only help you during interviews but also demonstrate your commitment to staying updated in the field.
✨Tip Number 2
Network with current or former employees of the company, if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when discussing your fit for the role.
✨Tip Number 3
Prepare specific examples from your past experience that showcase your organisational skills and attention to detail. Being able to articulate how you've successfully managed HR processes will set you apart from other candidates.
✨Tip Number 4
Demonstrate your technological confidence by mentioning any relevant software or systems you've used in previous roles. Highlighting your proficiency with tools like Microsoft SharePoint and Excel can give you an edge in the selection process.
We think you need these skills to ace HR & Admin Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in HR support or administration. Focus on your organisational skills, attention to detail, and any specific HR software you’ve used, such as Microsoft SharePoint or Excel.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your previous experiences align with the role and demonstrate your understanding of HR policies and procedures.
Highlight Relevant Experience: In your application, emphasise your experience with recruitment processes, employee relations, and maintaining HR documentation. Use specific examples to illustrate your skills and achievements in these areas.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an HR & Admin Officer role.
How to prepare for a job interview at MYM Recruitment
✨Know Your HR Policies
Familiarise yourself with common HR policies and procedures, especially those relevant to the company. Being able to discuss these confidently will show your understanding of the role and its responsibilities.
✨Demonstrate Organisational Skills
Prepare examples that showcase your organisational skills and attention to detail. Discuss how you've managed HR documentation or coordinated recruitment processes in previous roles.
✨Showcase Technological Proficiency
Be ready to talk about your experience with Microsoft SharePoint, Excel, and any other relevant systems. Highlight specific instances where you used technology to improve HR processes or manage data effectively.
✨Prepare for Scenario Questions
Expect scenario-based questions related to employee relations and absence management. Think through how you would handle various situations, demonstrating your problem-solving skills and ability to maintain confidentiality.
