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- Tasks: Supervise Accounts Payable and Insurance functions, ensuring quality service and adherence to standards.
- Company: Columbia Threadneedle Investments offers diverse career growth in a global team of 2,500 professionals.
- Benefits: Enjoy flexible working options and a supportive, inclusive workplace culture.
- Why this job: Join a dynamic team where your contributions directly impact financial operations and client satisfaction.
- Qualifications: Experience in finance or accounting is preferred; strong leadership and communication skills are essential.
- Other info: Opportunity for ongoing training and development in a collaborative environment.
The predicted salary is between 36000 - 60000 ÂŁ per year.
In this role you will supervise the REIOPS’ Accounts Payable function, including the administration of the Construction Industry Scheme and control of the Central Disbursement Bank account, ensuring that the team adheres to strict standards, procedures and deadlines. You will also supervise the administration and accounting in respect of the Insurance of all properties that are managed by Threadneedle Portfolio Services Limited.
How you'll spend your time:
- To supervise 3 individuals, involving quarterly staff progresses & annual appraisals, recruitment, training, overtime, sickness, holidays, absence monitoring and generally acting in an advisory, supportive and coaching capacity to ensure the continued motivation, development and performance of all individuals within the team.
- To supervise the Accounts Payable function to ensure that all work carried out by the team meets agreed standards and deadlines and to ensure that the team provide a quality service to the Property Front Office.
- To administer, deal, monitor and minimise the level of AP rejections by approvers and twice weekly monitoring of the Duplicate Invoice reports.
- To monitor and ensure that all queries received into the Group AP e-mail address are dealt with to agreed team standards.
- To be responsible for Supplier set-ups and amendments within the Horizon database for the internal supplier list.
- To be responsible for review and amendments of GDPR – Historic Suppliers on a monthly basis.
- To ensure that monthly listings of “Historic Suppliers” are distributed to all Managing Agents for review and action and any adjustments required are directed to the Managing Agents accordingly.
- To be responsible for Purchase Order review, authorisation and closure.
- To control the administration of the Construction Industry Scheme.
- To reconcile and control the Central Disbursements Bank account (CDA) and to arrange for CDA funding when required.
- To ensure that the monthly reconciliation of the GL code XTAXDF are completed to agreed timescales and duly provided to the Client Accounting team for inclusion with the monthly NAV Valuation files.
- To prepare agreed monthly KPIs for the team within a formal Management Control Report, and present this to the Senior Manager for the monthly meeting.
- To ensure that the team distributes to individuals the daily post received for REIOPS.
- To provide cover for the daily input of CHAPS payments & Internal transfer onto Payments Systems.
- To ensure that payments to Insurers or Superior Landlords of premiums charged in respect of all classes of new business and annual property insurance renewals, including terrorism premiums, are made in a timely manner.
- To ensure that new business, annual renewal premiums or ad-hoc additional premiums are recovered by invoicing the tenants via the insurance premium recharge system or such other appropriate systems.
- To ensure that after the insurance renewal process is completed the void insurance liabilities accrual (VINSUR) GL journal is posted and costs are spread evenly according to the monthly periods the insurance relates to.
- To ensure that insurance premium credits, received from vendors on acquisition of new properties, are applied and accounted for correctly.
- To ensure that return premiums, received from Insurers on disposal of properties, are applied and accounted for correctly.
- To support the Property Risk Manager and his assistant regarding property and tenant matters on any issues arising from insurance premium queries either in connection with new business or annual policy renewals.
- To ensure that all accounting aspects of the insurance process are strictly controlled, and that void premiums and commissions are accurately coded to the profit and loss account in a timely fashion.
- To ensure that the monthly reconciliation of the GL codes – RINSUR, DINSUR and RVALIN are completed to agreed timescales and duly provided to the Client Accounting team for inclusion with the monthly NAV Valuation files.
- To ensure that premiums charged for Contract Works All Risks Insurance are charged against the relative project.
- To ensure that, under the oversight of the Property Risk Manager, all small property insurance claims and losses are entered in accordance with TPSL procedures and protocols and to process the corresponding insurance claim monies received.
- To ensure, under the oversight of the Property Risk Manager, that the annual renewal process of the four Engineering block policies correctly reflects all property additions, deletions and that premiums are paid and invoiced in a timely fashion.
- To maintain by ongoing training as provided the level of insurance competencies relative to job responsibilities required under FCA regulations.
- To provide regular and ad-hoc management information on insurance administration as the Property Risk Manager or Director DPM, HSE may require.
- To provide oversight of Managing Agents accounting and administration controls, processes and standards to ensure they perform their duties to the Accounting and Administration service standards.
- To provide cover for the wider team when required.
About Columbia Threadneedle Investments: Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.
Accounts Payable & Insurance Supervisor employer: Ameriprise
Contact Detail:
Ameriprise Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable & Insurance Supervisor
✨Tip Number 1
Familiarise yourself with the Construction Industry Scheme (CIS) and its regulations. Understanding how it operates will not only help you in the role but also demonstrate your proactive approach to potential employers.
✨Tip Number 2
Brush up on your knowledge of accounts payable processes and internal controls. Being able to discuss specific examples of how you've improved efficiency or accuracy in previous roles can set you apart during interviews.
✨Tip Number 3
Prepare to discuss your experience in managing teams, particularly in a supervisory capacity. Highlight your coaching and development strategies, as well as any successful outcomes from your leadership.
✨Tip Number 4
Research Columbia Threadneedle Investments and their approach to insurance management. Being knowledgeable about their values and operations will show your genuine interest in the company and the role.
We think you need these skills to ace Accounts Payable & Insurance Supervisor
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and insurance supervision. Use specific examples that demonstrate your ability to manage teams, adhere to strict standards, and handle financial reconciliations.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the responsibilities outlined in the job description, particularly your experience with the Construction Industry Scheme and managing accounts.
Highlight Leadership Skills: Since this role involves supervising a team, emphasise your leadership and coaching abilities. Provide examples of how you've motivated and developed team members in previous roles.
Showcase Attention to Detail: Given the importance of accuracy in accounts payable and insurance processes, include examples that demonstrate your attention to detail. This could be through successful project completions or error-free reconciliations.
How to prepare for a job interview at Ameriprise
✨Understand the Role Thoroughly
Before the interview, make sure you have a solid grasp of the Accounts Payable & Insurance Supervisor role. Familiarise yourself with the key responsibilities, such as supervising the Accounts Payable function and managing insurance processes. This will help you answer questions confidently and demonstrate your suitability for the position.
✨Prepare Examples of Leadership
Since this role involves supervising a team, be ready to share specific examples of your leadership experience. Think about times when you motivated your team, handled conflicts, or improved processes. This will showcase your ability to manage and develop others effectively.
✨Know Your Numbers
As the role requires financial oversight, brush up on relevant financial metrics and KPIs. Be prepared to discuss how you would monitor and report on these figures, particularly in relation to accounts payable and insurance. This shows that you are detail-oriented and understand the financial implications of your work.
✨Ask Insightful Questions
At the end of the interview, take the opportunity to ask thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only demonstrates your interest in the position but also helps you assess if the company is the right fit for you.
