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- Tasks: Join a dynamic team as a Clerical Officer, handling filing, correspondence, and administrative tasks.
- Company: Work for a leading public sector employer in Omagh, committed to community service.
- Benefits: Enjoy a stable job with opportunities for growth and development in a supportive environment.
- Why this job: Gain valuable experience in a fast-paced office while contributing to meaningful public service.
- Qualifications: 5 GCSEs including English or 2 years of clerical experience; proficiency in Microsoft Office required.
- Other info: Perfect for high school and college students looking to kickstart their careers!
The predicted salary is between 24000 - 36000 £ per year.
A public sector employer based in Omagh is seeking a Clerical Officer to join their team. As a Clerical Officer, you will work within a fast-paced office environment and your key responsibilities will include:
- Maintenance of general filing systems
- Operation of computerised information systems
- Recording and distribution of incoming and outgoing mail/post
- Dealing with routine correspondence
- Answering telephone calls and responding appropriately
- Typing up minutes of meetings
- Compliance with all relevant legislation and the organisation's policies relating to data protection and confidentiality of information
- Ordering stationery and ensuring adequate supplies are maintained
- Assisting with the production, presentation and distribution of written documentation using Microsoft Word, including letters, memos, funding submissions and reports
- General administrative tasks including faxing and photocopying duties
To succeed in this role, you will need:
- 5 GCSEs (Grades A-C) including English Language or equivalent or higher educational standard
- 2 years administrative/clerical experience
- Proficiency in Microsoft suite
- Experience of managing confidential information
- Good organisational and time-management skills
- The ability to work well in a team and on your own initiative
This position offers the opportunity to work for a public sector employer.
If you are interested in this role, please click 'apply now' to forward an up-to-date copy of your CV, or call Jane Deeney for more information. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Officer
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly the Microsoft suite. Being able to demonstrate your proficiency in these applications during an interview can set you apart from other candidates.
✨Tip Number 2
Brush up on your organisational skills by practising how to manage multiple tasks efficiently. You might want to prepare examples of how you've successfully handled similar responsibilities in previous roles, as this will show your capability to thrive in a fast-paced environment.
✨Tip Number 3
Since the role involves dealing with confidential information, be ready to discuss your understanding of data protection and confidentiality policies. This knowledge will demonstrate your commitment to maintaining high standards in your work.
✨Tip Number 4
Practice your communication skills, especially in handling phone calls and routine correspondence. Being articulate and professional in your responses can leave a positive impression during the interview process.
We think you need these skills to ace Clerical Officer
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements for the Clerical Officer position. Tailor your application to highlight relevant experience and skills that match these criteria.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative or clerical experience you have. Mention specific tasks you've handled that align with the responsibilities listed in the job description, such as managing filing systems or handling correspondence.
Showcase Your Skills: Make sure to showcase your proficiency in Microsoft Office Suite and your ability to manage confidential information. Provide examples of how you've used these skills in past roles to demonstrate your capability.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you're a great fit for the Clerical Officer role. Use this opportunity to express your enthusiasm for working in the public sector and your commitment to maintaining confidentiality and data protection.
How to prepare for a job interview at Hays
✨Know Your Role
Familiarise yourself with the responsibilities of a Clerical Officer. Understand the key tasks such as maintaining filing systems, handling correspondence, and using Microsoft Word for documentation. This will help you demonstrate your knowledge during the interview.
✨Showcase Your Skills
Be ready to discuss your proficiency in Microsoft Office and any relevant experience you have in managing confidential information. Prepare examples that highlight your organisational and time-management skills, as these are crucial for the role.
✨Prepare for Common Questions
Anticipate questions related to teamwork and working independently. Think of specific instances where you've successfully collaborated with others or taken initiative on your own. This will show your versatility and adaptability.
✨Understand Data Protection
Since the role involves handling sensitive information, brush up on data protection legislation and the importance of confidentiality. Being knowledgeable about these topics will demonstrate your commitment to compliance and professionalism.
