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- Tasks: Support a dynamic team with admin tasks, diary management, and report formatting.
- Company: Join a leading global property company in the vibrant West End of London.
- Benefits: Enjoy flexible working options: 2 days remote and 3 days in the office.
- Why this job: Be part of a collaborative team and gain valuable experience in a fast-paced environment.
- Qualifications: Experience in a demanding team and strong Microsoft Office skills are essential.
- Other info: This is a 12-month maternity cover position with opportunities for growth.
The predicted salary is between 28800 - 43200 £ per year.
We have an exciting opportunity for a Team Assistant to join a global property company based in the West End. You will work closely with a team of other Team Assistants to provide a first class administration service. You will manage a busy workload and be able to communicate effectively with the Admin Manager, Shareholders, Surveyors and fellow Team Secretaries to ensure all work is completed on time and communicated back to the relevant teams as necessary. This is a great opportunity to join a collaborative and engaging team. This is a 12 month mat cover.
Duties to include:
- Providing diary, travel and meeting management for the team, including booking accommodation and restaurants
- Formatting and managing reports for the team – ensuring the quality assurance process is adhered to
- Setting up new instructions
- Creating project files
- Converting quotes on the system
- Raising proforma invoices – using Sage
- Preparing and issuing enquiry documents
- Managing the companies CRM System, ensuring it is kept up to date with all fee forecasting and project updates
- General administration duties to ensure the smooth running of the team
Requirements:
We are looking for someone with experience of working within a demanding team and capable of taking on additional administrative duties when called upon.
Skills:
- Secretarial experience, preferably within the property industry
- Microsoft Office skills
- Proven ability to manage demanding workloads
- Ability to be flexible and adaptable to the needs of the business
Flexible working is available 2 days from home with 3 days in the office.
Team Assistant (London Area) employer: KMK Recruitment
Contact Detail:
KMK Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant (London Area)
✨Tip Number 1
Familiarise yourself with the property industry. Understanding key terms and current trends can help you stand out during interviews, showing that you're genuinely interested in the field.
✨Tip Number 2
Network with professionals in the property sector. Attend industry events or connect with people on LinkedIn to gain insights and potentially get referrals for the Team Assistant role.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and PowerPoint. Being proficient in these tools will not only help you in the role but also impress your potential employers.
✨Tip Number 4
Prepare to discuss your experience managing busy workloads. Think of specific examples where you've successfully handled multiple tasks, as this will demonstrate your ability to thrive in a demanding environment.
We think you need these skills to ace Team Assistant (London Area)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant secretarial experience, particularly within the property industry. Emphasise your skills in Microsoft Office and your ability to manage demanding workloads.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and your experience working in a team environment. Mention specific examples of how you've successfully managed busy workloads and adapted to changing needs.
Highlight Relevant Skills: In your application, clearly outline your skills related to diary management, report formatting, and CRM systems. This will demonstrate your capability to handle the responsibilities listed in the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Team Assistant role.
How to prepare for a job interview at KMK Recruitment
✨Showcase Your Organisational Skills
As a Team Assistant, you'll need to manage a busy workload. Be prepared to discuss specific examples of how you've successfully organised tasks or projects in the past. Highlight your ability to prioritise and keep everything on track.
✨Demonstrate Effective Communication
You'll be liaising with various stakeholders, so it's crucial to show that you can communicate clearly and effectively. Prepare to share instances where your communication skills made a difference in a team setting.
✨Familiarise Yourself with Relevant Software
Since the role involves using tools like Sage and CRM systems, make sure you're comfortable discussing your experience with these or similar software. If you have any certifications or training, mention them!
✨Emphasise Flexibility and Adaptability
The job requires someone who can adapt to changing needs. Be ready to talk about times when you've had to adjust your approach or take on additional responsibilities in a fast-paced environment.
