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- Tasks: Support the CEO with admin tasks, organisation, and office operations.
- Company: Join MLA College, a dynamic institution focused on education and innovation.
- Benefits: Enjoy flexible working options and a collaborative team environment.
- Why this job: Be part of a vibrant culture while making a real impact in the CEO's office.
- Qualifications: Proficiency in Microsoft Office 365 and strong organisational skills are essential.
- Other info: Ideal for those looking to kickstart their career in a supportive setting.
The predicted salary is between 28800 - 43200 £ per year.
ROLE PURPOSE: Provide day-to-day support to the MLA College CEO and assist with the smooth operation of the CEO’s office.
ROLE AND RESPONSIBILITIES:
- Assist the CEO with the effective organisation, administration and presentation of the office of the CEO and provide a comprehensive administrative service for the wider team.
- Help manage office systems to ensure that documents, records and information can be quickly, effectively, discreetly and readily produced when required through the maintenance of comprehensive filing systems, including spreadsheets and databases.
- Maintain an up-to-date action tracker, liaising with key staff as required to ensure the timely completion of outstanding tasks.
- Maintain an accurate diary of deliverables and deadlines in order to remain on schedule with the team’s output.
- Act as an ambassador for the CEO office, exercising tact and discretion and maintaining a high level of confidentiality at all times.
- Contribute to the drafting of agendas, papers, reports and presentations as required.
- Coordinate the arrangements for visits by guests to the Head Office as required, including help in planning in respect of hospitality and travel.
- Provide an administrative service for Senior Team members as required, including diary management, scheduling meetings, attending meetings, taking notes and creating actions.
- Maintain full familiarity with the organisation’s administrative and board structures.
- Organise and facilitate meetings and special events, scheduling and coordinating dates and times, venues, attendance, agendas, and facilities.
- Carry out any other duty commensurate with the role as may reasonably be directed by the CEO and senior members of the Operations team.
Essential Skills and Experience:
- Familiarity with all programmes in Microsoft Office 365.
- Attention to detail is a must, as well as strong organizational skills.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Due to the nature of the work, discretion is paramount to the role.
- Ability to work in a team - will be an essential team member.
Contact Detail:
MLA College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (London Area)
✨Tip Number 1
Familiarise yourself with the CEO's background and the company's mission. This will help you understand their priorities and tailor your approach when discussing how you can support their work.
✨Tip Number 2
Brush up on your Microsoft Office 365 skills, especially Excel and PowerPoint. Being proficient in these tools will not only help you manage documents effectively but also assist in creating presentations that impress.
✨Tip Number 3
Network with current or former Executive Assistants in similar roles. They can provide insights into the day-to-day responsibilities and share tips on how to excel in the position.
✨Tip Number 4
Demonstrate your organisational skills by preparing a mock action tracker or diary management system. Presenting this during your interview can showcase your proactive approach and attention to detail.
We think you need these skills to ace Executive Assistant (London Area)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Emphasise your organisational skills, attention to detail, and any experience with diary management or administrative support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how your skills and experiences make you a great fit for supporting the CEO and managing office systems.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office 365 and any other relevant software. Discuss your strong interpersonal and communication skills, as well as your ability to maintain confidentiality and discretion.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for the Executive Assistant position.
How to prepare for a job interview at MLA College
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or maintained filing systems in previous roles. Highlight your attention to detail and how it has positively impacted your work.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of discretion. Share experiences where you successfully handled confidential information and explain why maintaining confidentiality is vital in an executive setting.
✨Familiarity with Microsoft Office 365
Make sure to mention your proficiency with Microsoft Office 365, as it's essential for this position. You could even prepare to discuss specific tools within the suite that you've used effectively, such as Excel for tracking tasks or PowerPoint for presentations.
✨Prepare for Teamwork Questions
Since being a team player is key for this role, think about times when you've collaborated with others to achieve a common goal. Be ready to share how you communicate and coordinate with team members, especially in high-pressure situations.
