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- Tasks: Support lawyers with admin tasks, client communication, and file management in a dynamic legal environment.
- Company: Join a top-ranked law firm with a rich history and a strong presence in Hertfordshire and London.
- Benefits: Enjoy a professional work environment with opportunities for growth and development.
- Why this job: Be part of a respected team, enhance your skills, and make a real impact on client service.
- Qualifications: Previous secretarial experience in law is preferred; strong communication and organisational skills are essential.
- Other info: Fast-paced role requiring attention to detail and the ability to handle pressure.
The predicted salary is between 28800 - 43200 £ per year.
Our client is seeking a Legal Secretary to join their esteemed Private Client team. The role involves providing secretarial and administrative support to at least two Fee Earners while ensuring outstanding client service.
The Private Client team is one of the largest and most experienced in the area, comprising four partners, one consultant, three senior associates, six solicitors, a Court of Protection manager, and four legal assistants.
The Firm: Our client is a distinguished law firm, ranked in the Top 500 and holding numerous prestigious accreditations in recognition of their exceptional legal advice. With a rich history spanning two centuries, they have cultivated a strong and respected presence as a premier law firm in the Hertfordshire and London regions. Committed to progress, they are continually evolving and have a dedicated team of over 100 professionals.
What will be expected of you?
- Handle incoming telephone calls, assisting clients with enquiries when the lawyer is unavailable.
- Welcome and assist clients visiting the office without appointments, addressing queries, taking messages, and making detailed file notes on behalf of the lawyers.
- Open and close client files in accordance with standard procedures, including conducting online money laundering checks and supporting manual risk management checks.
- Communicate with clients as instructed by lawyers.
- Manage lawyers' diaries, schedule appointments, and coordinate internal and external meetings, including booking meeting rooms and arranging refreshments.
- Organise outgoing post and emails efficiently.
- Maintain internal and client files, ensuring all information is consistently up-to-date.
- Provide typing support for lawyers, including drafting standard letters and forms for lawyer approval.
- Handle general document management, including requesting and logging deeds entering and leaving the firm.
- Coordinate with the accounts team to ensure accurate and timely financial administration, including processing transaction requisitions through the Peppermint system, recording cheque details, and passing them to accounts.
- Input client and potential client contact details into Peppermint, Isokon (probate case management system), and Hoowla (residential case management system).
- Perform general administrative tasks such as photocopying and archiving files.
- Maintain a clean, organised office environment.
- Report any issues with IT, telephones, or printers.
- Collaborate with the wider team, providing secretarial and telephone cover as needed.
- Assist with client and administrative matters, including risk management tasks.
- Adhere to firm policies and procedures, demonstrating compliance and familiarity at all times.
Is this the position for you?
- Previous secretarial experience in a law firm is desirable.
- Strong client relationship skills with a confident approach.
- Good understanding of client service and the context of the work.
- Fast, accurate keyboard skills (minimum 50 wpm).
- Excellent grammar, spelling, and communication skills.
- Proficient in relevant software packages and case management systems.
- High level of organisation with the ability to prioritise tasks.
- Initiative and willingness to take direction and feedback positively.
- Ability to remain calm under pressure.
- Punctual with good timekeeping.
- Smart, professional appearance.
- Attention to detail.
- Trustworthy and reliable.
PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED.
Contact Detail:
Law Staff Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific software and case management systems mentioned in the job description, such as Peppermint, Isokon, and Hoowla. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your previous experience in a law firm during any networking opportunities or informal conversations. This can help you build connections within the legal community and may lead to referrals or recommendations for the position.
✨Tip Number 3
Prepare to discuss your client relationship skills in detail. Think of specific examples where you've successfully managed client interactions, as this will show your potential employer that you understand the importance of client service in a legal setting.
✨Tip Number 4
Practice your typing speed and accuracy to ensure you meet the minimum requirement of 50 wpm. You can use online typing tests to improve your skills, which will be beneficial not just for the application but also for your day-to-day tasks in the role.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant secretarial experience, particularly in a legal environment. Emphasise skills such as client relationship management, organisation, and proficiency in case management systems.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the firm. Mention specific experiences that demonstrate your ability to handle administrative tasks and support lawyers effectively.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as fast typing speed, attention to detail, and excellent communication skills. Provide examples of how you've demonstrated these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for a Legal Secretary role.
How to prepare for a job interview at Law Staff Limited
✨Showcase Your Secretarial Skills
Be prepared to discuss your previous secretarial experience, especially in a law firm. Highlight specific tasks you've handled, such as managing diaries or document management, to demonstrate your capability.
✨Demonstrate Client Relationship Skills
Since the role involves client interaction, be ready to share examples of how you've successfully managed client relationships in the past. This could include handling enquiries or providing exceptional service under pressure.
✨Familiarise Yourself with Relevant Software
Research the software mentioned in the job description, like Peppermint and Isokon. If you have experience with similar systems, mention it during the interview to show your readiness to adapt quickly.
✨Exhibit Attention to Detail
Prepare to discuss how you ensure accuracy in your work, whether it's through proofreading documents or maintaining organised files. Providing concrete examples will help illustrate your attention to detail.
