Assistant HR Administrator

ALTEN, an engineering and technology consultancy, We are a leading Engineering and IT consultancy operating across 30 countries, making waves in all sectors: Aeronautics, Space, Defence, Security and Naval, Automotive, Rail and Mobility, Energy and environment, Life Sciences and Health, Industrial Equipment and electronics, Telecoms, Banking, Finance & Insurance, Retail, Services & Medias, Public Services & Government. With a team of passionate, diligent, and agile engineers, we are united by a common purpose: building tomorrow’s world today. Day by day, we support our customers\’ development strategies as well as their technological and sustainability transformation. Within the Human Resources Department, the HR Assistant is responsible for the administrative management of personnel (consultants, managers and/or support function staff). HR Administration & Compliance: Manage all HR enquiries via the HR inbox and SNOW, ensuring timely responses. Maintain and update employee records in HR systems (HCM, SAP VISION) and benefits portals. Administer onboarding and offboarding procedures, ensuring compliance with company policies. Manage visas, residence permits, and status renewals. Oversee probation period processes, including renewals, terminations, and completion paperwork. HR Operations & Employee Support: Draft and issue HR letters for various employment-related matters (e.g., end of employment, salary changes, leave entitlements, line manager changes, location changes, bonuses). Process payroll inputs, absences, and timesheets in HR systems, ensuring accuracy and compliance. Manage benefit enrollments, pension opt-ins/opt-outs, and respond to benefit-related queries. Provide guidance to employees on HR systems, Employee Self-Service, and policy-related queries. Research and ensure compliance with HR policies and procedures, providing support on employee relations matters. Assist with training coordination and provide guidance to new HR Admin Assistants Prepare HR reports for senior leadership, audits, and compliance reviews. Maintain personnel records and conduct periodic data verification for accuracy. Ensure all due diligence in handling Employee Relations cases in line with company policies. Conduct quality checks on personnel data and payroll elements, ensuring accuracy and compliance. Support HR team projects and process improvements on an ad-hoc basis. Employee Relations & Case Management: Assist in performance meetings, ER meetings, and minute-taking. Escalate concerns to HR Manager or line managers as necessary. Provide administrative support for training programs and employee development initiatives. Serve as a point of contact for employees and managers within the designated HR perimeter. Support the training team in the preparation of training files as needed. CIPD qualified level 3 minimum (Preferrable but not mandatory) Experience working in organizations with well-defined HR practices, ideally in fast moving arenas. A good base understanding of HR practices, and an interest in pursuing a career in HR. A good practical understanding of MS Office. Company benefits including Private Medical Healthcare (Inc Dental and Optical), Life Insurance and Travel Insurance. Pension scheme with company contributions up to 6%. Wellness 24/7 Confidential employee assistance program. Social – Breakfast Tuesdays, Thirsty Thursdays and Pizza on the last Thursday of each month.