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- Tasks: Support senior leaders with admin tasks, event organisation, and onboarding new employees.
- Company: Join a global leader in Contract Development and Manufacturing Organisation (CDMO).
- Benefits: Enjoy a permanent, full-time role with a supportive team environment.
- Why this job: Be part of a dynamic team, enhance your skills, and make impactful contributions.
- Qualifications: 5+ years in admin roles; Business Administration Diploma preferred; strong MS Office skills.
- Other info: Opportunity to work closely with senior management and develop your professional network.
The predicted salary is between 36000 - 60000 £ per year.
Location: Yorkshire/Humber
Contract: Permanent, Full Time
Work hours: 37.5
Role purpose:
Support E2E LT and SLT in managing admin tasks. Organization of events to host EC members’ visits. Manage onboarding in consultation with OE-HR and SLT.
Key accountabilities:
- Maintain calendars and diaries, provide presentations & meeting preparation notes, arrange business travel and track/process expenses, relevant invoices etc.
- Onboarding coordination for new employees in close cooperation with the responsible HR manager
- Organize events, workshops and various meetings (internal, external, local and international)
- Admin support to organize management and customer visits
- Manage Purchase Orders end to end (Create POs in SAP, track invoices and costs against the PO, extend where necessary or request additional PRs if needed etc.)
- Act as a Timekeeper for SLT and their direct teams (Kronos)
Key requirements:
- Business Administration Diploma or equivalent knowledge through experience
- 5+ years of experience in an administrative position
- Excellent knowledge of English (German is +)
- MS Office Suite including TEAMS
- Excellent communication skills
- Strong experience in dealing with stakeholders at senior management level; ability to independently set priorities; and good time management skills; a good team player
Contact Detail:
Randstad Enterprise Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly MS Office Suite and TEAMS. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with current or former Executive Assistants within similar industries. They can provide valuable insights into the role and share tips on how to effectively manage tasks like onboarding and event organisation, which are key responsibilities in this position.
✨Tip Number 3
Prepare to discuss your experience in managing calendars and organising events during the interview. Have specific examples ready that showcase your ability to handle multiple priorities and work with senior management, as this is crucial for the role.
✨Tip Number 4
Research the company culture and values of the global CDMO organisation. Understanding their mission and how they operate will help you tailor your responses in interviews and show that you are genuinely interested in being part of their team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly any experience supporting senior management. Use keywords from the job description to demonstrate your fit for the Executive Assistant position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and experience in managing calendars, events, and onboarding processes. Mention specific examples of how you've successfully supported executives in the past.
Highlight Communication Skills: Since excellent communication is key for this role, provide examples in your application that demonstrate your ability to interact with stakeholders at all levels. This could include managing meetings or preparing presentations.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant.
How to prepare for a job interview at Randstad Enterprise
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage calendars, organise events, and coordinate onboarding is crucial. Be prepared to discuss specific examples from your past experiences where you successfully handled multiple tasks and prioritised effectively.
✨Demonstrate Strong Communication Abilities
Excellent communication skills are a must for this role. During the interview, highlight instances where you effectively communicated with senior management or stakeholders, and how you ensured clarity and understanding in your interactions.
✨Familiarise Yourself with Relevant Tools
Since the job requires proficiency in MS Office Suite and tools like TEAMS, make sure you can discuss your experience with these applications. You might even want to mention any specific projects where you utilised these tools to enhance productivity.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and time management skills. Prepare for scenarios where you had to deal with conflicting priorities or unexpected changes, and explain how you navigated those situations successfully.
