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- Tasks: Support senior leaders with admin tasks, event organisation, and onboarding new employees.
- Company: Join a global leader in contract development and manufacturing.
- Benefits: Enjoy a permanent full-time role with competitive pay and opportunities for growth.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact.
- Qualifications: 5+ years in admin roles, strong English skills, and proficiency in MS Office required.
- Other info: Located in the beautiful Yorkshire/Humber region, perfect for work-life balance.
The predicted salary is between 36000 - 60000 £ per year.
Location: Yorkshire/Humber
Contract: Permanent, Full Time
Work hours: 37.5
Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services are currently recruiting for an Executive Assistant on behalf of a global CDMO organization.
Role purpose: Support E2E LT and SLT in managing admin tasks. Organization of events to host EC members’ visits. Manage onboarding in consultation with OE-HR and SLT.
Key accountabilities:
- Maintain calendars and diaries, provide presentations & meeting preparation notes, arrange business travel and track/process expenses, relevant invoices etc.
- Onboarding coordination for new employees in close cooperation with the responsible HR manager.
- Organize events, workshops and various meetings (internal, external, local and international).
- Admin support to organize management and customer visits.
- Manage Purchase Orders end to end (Create POs in SAP, track invoices and costs against the PO, extend where necessary or request additional PRs if needed etc.)
- Act as a Timekeeper for SLT and their direct teams (Kronos).
Key requirements:
- Business Administration Diploma or equivalent knowledge through experience.
- 5+ years of experience in an administrative position.
- Excellent knowledge of English (German is +).
- MS Office Suite including TEAMS.
- Excellent communication skills.
- Strong experience in dealing with stakeholders at senior management level; ability to independently set priorities; and good time management skills; a good team player.
Executive Assistant employer: Randstad Enterprise
Contact Detail:
Randstad Enterprise Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly MS Office Suite and SAP. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with current or former Executive Assistants within similar industries. They can provide valuable insights into the role and may even refer you internally, which can significantly increase your chances of landing the job.
✨Tip Number 3
Prepare to discuss your experience in managing calendars and organising events during the interview. Have specific examples ready that showcase your organisational skills and ability to handle multiple tasks efficiently.
✨Tip Number 4
Research the company culture and values of the global CDMO organisation. Tailoring your conversation to align with their ethos can help you stand out as a candidate who is not only qualified but also a good fit for their team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles. Emphasise your skills in managing calendars, organising events, and handling travel arrangements, as these are key responsibilities for the Executive Assistant position.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your 5+ years of experience in administrative positions and how your skills align with the requirements, such as excellent communication and time management abilities.
Showcase Relevant Skills: In your application, highlight your proficiency in MS Office Suite and any experience you have with SAP or similar systems. If you have knowledge of German, be sure to mention it as it is considered a plus.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Randstad Enterprise
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage calendars, organise events, and handle multiple tasks is crucial. Be prepared to discuss specific examples from your past experience where you successfully managed complex schedules or organised significant events.
✨Demonstrate Communication Proficiency
Excellent communication skills are a must for this role. During the interview, highlight instances where you effectively communicated with senior management or stakeholders, and be ready to showcase your proficiency in English, and any additional languages like German.
✨Familiarise Yourself with Relevant Tools
Since the role requires knowledge of MS Office Suite and SAP, make sure you brush up on these tools before the interview. You might be asked about your experience with them, so having specific examples of how you've used these applications can set you apart.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and time management skills. Think of situations where you had to prioritise tasks under pressure or resolve conflicts, and be ready to explain your thought process and outcomes.
