Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Be the ultimate organizer and support the Director in a fast-paced environment.
- Company: Join a leading event services agency committed to diversity and inclusion.
- Benefits: Enjoy flexible working, competitive salary, and a collaborative team culture.
- Why this job: Make a real impact while working closely with a dynamic Director.
- Qualifications: Proven experience as an EA or similar role, with exceptional organizational skills.
- Other info: Opportunity for remote work and a chance to be part of a B Corp™.
The predicted salary is between 40000 - 50000 £ per year.
Executive Assistant
Location: Flexible working with 2-3 days per week in the office (London-based)
Salary: £ 40,000 – £50,000 (pro-rata, depending on experience)
We are on the hunt for an exceptional Executive Assistant to support the Founder & Director at a leading event services agency. This is not just an EA role; it's an opportunity to be a strategic partner and a vital contributor to the company's ongoing success. You'll be the ultimate behind-the-scenes force: a master organiser, a priority gatekeeper, and the go-to person for making the impossible happen!
About the Role: As the Executive Assistant, you will play a pivotal role in ensuring the Director's time, energy, and focus are streamlined for maximum efficiency. You will proactively manage competing priorities, keep things running seamlessly, and act as the central link between the Director, the internal team, and external stakeholders.
Who You'll Be Working With:
- Line Manager: The Company Director
- External: High-profile clients and key suppliers
- Internal: Coordination across the Director's family, leadership team, and wider agency team
Key Responsibilities:
- Diary Management: Meticulously manage and organise the Director's calendar, scheduling proactively to avoid last-minute clashes.
- First Point of Contact: Handle all correspondence, emails, and phone calls with discretion, professionalism, and the highest level of confidentiality.
- Meeting Coordination: Prepare agendas, presentations, and reports for key meetings; track action items and follow up to ensure successful delivery.
- Project Management: Assist with special projects, driving them to completion within deadlines.
- Travel Management: Book and oversee complex travel arrangements, managing itineraries and handling last-minute changes efficiently.
- Event Support: Plan and execute team events, offsite meetings, and internal celebrations, managing logistics, budgets, and suppliers.
- Office Management: Oversee office supplies and processes, ensuring the Director's time is spent efficiently.
- Financial Admin: Process invoices, track payments, and manage expenses as required.
- System & Process Champion: Implement systems and processes to streamline workflows and save valuable time for the Director.
- Personal Support: Provide ad hoc assistance to support the Director's personal commitments alongside professional responsibilities.
What We're Looking For:
- A proven background as an Executive Assistant, Personal Assistant, or in a similar high-level support role.
- Exceptional organisational skills with the ability to prioritise, multitask, and stay two steps ahead.
- Proactive problem-solving abilities and a “no-task-too-small” attitude.
- Impeccable communication skills and the ability to liaise confidently with stakeholders at all levels.
- Discretion, reliability, and the ability to handle sensitive information with integrity.
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and experience with collaborative tools.
- A self-starter who thrives in fast-paced, dynamic environments.
- Flexibility to work across office, home, and on-site environments as needed.
What's in it for You?
- The chance to work closely with a dynamic Director, contributing directly to the agency's growth and success.
- A flexible working model: 2-3 days in the office with opportunities for remote working.
- Competitive salary of £40,000 – £50,000 (pro-rata), based on experience.
- An opportunity to be a core part of a collaborative, creative, and passionate team.
If you're an exceptional Executive Assistant with a knack for organisation, a proactive mindset, and a passion for making things happen, we'd love to hear from you!
If you would like a confidential chat about this role or your next career move, then please get in contact with me: DD: +44 7445085452 or connect via LinkedIn: Kieran Ford LinkedIn
Major Players are the UK's leading digital, marketing, and creative talent agency, and over the last 30 years we've consistently championed our people and communities. As a proud B Corp™, we are committed to improving diversity, equity and inclusion within the industries we service, creating impactful and sustainable change for our partners, candidates and employees.
We offer equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age, and other protected status as required by applicable law. For further information about our DE&I commitments, please visit:
Executive Assistant employer: Major Players | B Corp™
Contact Detail:
Major Players | B Corp™ Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, especially Microsoft Office. Being proficient in Excel, PowerPoint, and Outlook will give you a significant edge during the interview process.
✨Tip Number 2
Showcase your organizational skills by preparing a mock calendar or schedule that demonstrates how you would manage the Director's time effectively. This practical example can impress during discussions.
✨Tip Number 3
Research the company and its key clients to understand their needs and challenges. This knowledge will allow you to speak confidently about how you can contribute to the Director's success.
✨Tip Number 4
Prepare examples of past experiences where you've successfully managed competing priorities or handled sensitive information. These anecdotes will highlight your problem-solving abilities and discretion, which are crucial for this role.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant or in similar high-level support roles. Emphasize your exceptional organizational skills, ability to multitask, and any relevant project management experience.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you've successfully managed competing priorities and supported senior executives in the past.
Showcase Relevant Skills: Highlight your proficiency in Microsoft Office and any collaborative tools you’ve used. Provide examples of how these skills have helped you streamline workflows and improve efficiency in previous roles.
Demonstrate Discretion and Professionalism: Since this role involves handling sensitive information, make sure to convey your understanding of confidentiality in your application. Share instances where you’ve maintained discretion in professional settings.
How to prepare for a job interview at Major Players | B Corp™
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks and priorities is crucial. Prepare examples from your past experiences where you successfully organized complex schedules or managed competing deadlines.
✨Demonstrate Proactive Problem-Solving
Highlight instances where you took the initiative to solve problems before they escalated. This role requires a proactive mindset, so be ready to discuss how you've anticipated challenges and addressed them effectively.
✨Communicate with Confidence
Since you'll be liaising with high-profile clients and internal teams, practice articulating your thoughts clearly and confidently. Be prepared to discuss how you handle sensitive information and maintain discretion in your communications.
✨Familiarize Yourself with Relevant Tools
Make sure you're comfortable with Microsoft Office and any collaborative tools mentioned in the job description. Being able to discuss your proficiency with these tools will demonstrate your readiness for the role.
