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- Tasks: Join us as a Part-Time Administrator, handling documentation and data reporting.
- Company: Be part of an award-winning utilities company in Newport.
- Benefits: Enjoy flexible hours and the potential for role extension.
- Why this job: Gain valuable experience in a supportive environment while balancing studies.
- Qualifications: Must be organised with solid IT skills and local to Newport.
- Other info: Work 20 hours a week, with flexibility between 8am and 5pm.
Part-Time Administrator, £15.00 (20 hours / 5 days) Newport, until end of November.
Your new company: An award-winning utilities company based in the Newport area.
Your new role: Working in a busy Part-Time Administrator role, you will be responsible for the following:
- Scan & upload all delivery notes.
- Scan & upload all relevant documentation (Daily Briefs, PASS, Task Allocation Sheets, etc.) to the shared drive.
- Obtaining quotes from suppliers & raising requisitions/orders with the procurement team at HQ.
- Compiling data for SO27 reporting.
- Compiling data for weekly SHES reporting to submit for the weekly SHES call.
- Plan & coordinate routine inspections for items such as fire extinguishers, lifting equipment, fire alarms, electrical inspection & certification of welfare units.
- Liaise with security provider (Protector) for cover as required on weekends/bank holidays.
- Transfer completed SMS inspections from Safety Culture to Weekly completed folder on the Site Management (SHEQ folder).
- Transfer data where required.
What you’ll need to succeed: You’ll be a proven administrator who is looking to work 20 hours per week, 5 days a week. You’ll be based locally to the Newport area. You’ll be organised and have solid IT skills, including previous experience of using the Microsoft suite.
What you’ll get in return: This is a long-term temporary role to start immediately. The role is expected to last until the end of November with the possibility of an extension. Hours of work are 4 hours per day, 5 days per week. You can be flexible when you work these hours as long as they are between 8am and 5pm.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Part-Time Administrator (5 days / 4 hours per day) employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Administrator (5 days / 4 hours per day)
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially the Microsoft suite. Being able to demonstrate your proficiency in these applications during the interview can set you apart from other candidates.
✨Tip Number 2
Research the utilities company and understand their operations and values. This knowledge will help you tailor your responses in the interview and show that you're genuinely interested in contributing to their team.
✨Tip Number 3
Prepare examples of your previous administrative experience that highlight your organisational skills and attention to detail. Be ready to discuss how you've successfully managed similar tasks in past roles.
✨Tip Number 4
Network with current or former employees of the company if possible. They can provide insights into the company culture and expectations, which can be invaluable during your interview preparation.
We think you need these skills to ace Part-Time Administrator (5 days / 4 hours per day)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills, particularly in using the Microsoft suite. Emphasise any previous roles where you managed documentation or liaised with suppliers.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Mention your organisational skills and ability to work flexibly, as these are key for this role.
Highlight Relevant Experience: In your application, include specific examples of your past administrative work, especially tasks similar to scanning documents, compiling data, and coordinating inspections. This will demonstrate your capability for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrator.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As a Part-Time Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Familiarise Yourself with Microsoft Suite
Since solid IT skills are essential for this role, make sure you're comfortable using Microsoft Office applications. Brush up on Excel for data compilation and reporting, as well as Word for documentation tasks. Being able to discuss your proficiency will impress the interviewers.
✨Prepare for Specific Responsibilities
Review the job description and be ready to discuss how you would approach tasks like scanning and uploading documents or liaising with suppliers. Having a clear plan or examples of similar experiences will show that you're proactive and understand the role.
✨Demonstrate Flexibility
The role offers flexible hours, so be prepared to discuss your availability. Highlight your willingness to adapt your schedule to meet the company's needs, especially during weekends or bank holidays, as this shows commitment and reliability.
