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- Tasks: Support a top law firm by managing diaries, emails, and travel arrangements.
- Company: Join Owen Reed, a leading recruitment firm in the legal sector.
- Benefits: Enjoy ongoing training, professional development, and a dynamic work environment.
- Why this job: Gain diverse experience across practice groups while building strong relationships in a prestigious setting.
- Qualifications: Strong PA experience, excellent communication skills, and proficiency in Microsoft Office required.
- Other info: This is a 12-month fixed-term contract with opportunities for growth.
The predicted salary is between 36000 - 60000 £ per year.
Owen Reed is looking to recruit a Float Personal Assistant to support a team for a top law firm in London on a 12 months Fixed term contract basis. The Float Personal Assistant will be working as part of the float team who support 5 practice groups across the London office providing a broad base of responsibilities. You will have proven strong PA experience, preferably working within a Law firm providing support at Partner level and have strong organisational skills. You will be confident in meeting the frequent changes and challenges that are consistent within a float role with the understanding that strong communication with those you will be supporting is fundamental.
Key Responsibilities of Float Personal Assistant:
- Diary management - anticipating and managing all areas of diaries
- E-mail management, checking prioritising and summarising e-mails on a daily basis and reporting on and creating action points
- Time management - ensuring fee earners time and narratives are inputted daily
- Drafting correspondence as required
- Comprehensive travel arrangements including sourcing and booking hotels and transport on our online booking tool
- Establishing own administrative systems
- Efficiently managing own workload and being proactive with the ability to work on own initiative
- Becoming adept at proof reading and quality checks on all work produced
- Building good working relationships with colleagues
- Establishing rapport with clients
- Becoming adept at using CMS CMNO systems and office equipment
- Becoming familiar with legal terminology of practice area
- Establishing relationships with clients and anticipating their needs
- Understanding firm’s culture and goals
- Organises document management, including opening files, archiving and ensures that all relevant documents are filed electronically and paper-based, as required
- Demonstrates an understanding of the end-to-end billing process and Elite (Financial System) and liaising with billing team, producing the relevant documentation
- Assisting across practice groups/teams whenever he/she has spare capacity/as required
- Undertaking typing as required either via dictation or by marked up handwritten changes
- Delegating where necessary administrative tasks to administrative members of the team
About Float Personal Assistant
We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:
- Strong PA/secretarial background at partner level
- Advanced level written and verbal skills
- 70 wpm typing skills
- Good understanding of Microsoft Office
- Skills & Knowledge: Outlook, Word, PowerPoint, Excel, Document management system
- Positive attitude with a practical, common sense approach; resilient
- Audio and copy typing
- Excellent organisational and administrative skills
- Drafting documents autonomously
- Fee/Billing Management
- Confident with excellent communication skills, ability to relate to people at all levels
- Ability to prioritise tasks and remain calm when working under pressure
- Excellent attention to detail
Contact Detail:
Owen Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Float Personal Assistant
✨Tip Number 1
Familiarise yourself with the legal terminology relevant to the practice areas you'll be supporting. This will not only help you communicate effectively with partners and clients but also demonstrate your commitment to understanding the firm's operations.
✨Tip Number 2
Network with current or former Float Personal Assistants in law firms. They can provide valuable insights into the role's challenges and expectations, which can help you tailor your approach when discussing your experience during interviews.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management plan. This could involve creating a sample schedule for a partner, highlighting how you would prioritise tasks and manage their time effectively.
✨Tip Number 4
Demonstrate your proactive nature by researching the firm’s culture and values. During your interactions, refer to specific aspects of their mission that resonate with you, showing that you're not just looking for any job, but are genuinely interested in contributing to their success.
We think you need these skills to ace Float Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your strong PA experience, particularly in a law firm setting. Emphasise your organisational skills and any relevant experience supporting at Partner level.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the Float Personal Assistant role. Mention your ability to manage diaries, emails, and travel arrangements, and how you can adapt to the dynamic nature of the position.
Highlight Relevant Skills: In your application, clearly outline your advanced written and verbal communication skills, typing speed, and proficiency in Microsoft Office. Provide examples of how you've successfully managed multiple tasks under pressure.
Showcase Your Attention to Detail: Demonstrate your attention to detail by mentioning specific instances where you proofread documents or managed administrative tasks efficiently. This will show your potential employer that you understand the importance of accuracy in a legal environment.
How to prepare for a job interview at Owen Reed
✨Showcase Your PA Experience
Make sure to highlight your previous experience as a Personal Assistant, especially in a law firm setting. Be prepared to discuss specific examples of how you've managed diaries, handled correspondence, and supported senior staff.
✨Demonstrate Strong Communication Skills
Since communication is key in this role, practice articulating your thoughts clearly and confidently. Prepare to discuss how you build relationships with colleagues and clients, and provide examples of how you've effectively communicated in challenging situations.
✨Familiarise Yourself with Legal Terminology
Brush up on common legal terms and concepts relevant to the practice areas you'll be supporting. This will not only show your commitment but also help you feel more comfortable during discussions about the work you'll be involved in.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle the dynamic nature of a float role. Think of scenarios where you've had to prioritise tasks under pressure or adapt quickly to changes, and be ready to share how you managed those situations.
