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- Tasks: Support staff with facilities-related queries and ensure smooth office operations.
- Company: Join a leading US Law Firm known for its professional environment and growth.
- Benefits: Enjoy a full-time role with a Monday to Friday schedule and potential for career advancement.
- Why this job: Be part of a dynamic team in a reputable firm, making a real impact on workplace efficiency.
- Qualifications: 5 years' experience in facilities management, preferably in a law or professional services setting.
- Other info: Immediate consideration for applicants; don't miss this chance to grow your career!
Our client, a leading US Firm is seeking a Facilities Assistant to join them on a full-time, permanent basis, where you will be responsible for providing a range of support services to all staff in the London office, whilst being the first point of contact for any facilities-related queries. Due to growth our client is looking for a Facilities Assistant to join them on a full-time basis, working Monday-Friday 10AM-6PM.
The ideal candidate will have a minimum of 5 years’ experience in a similar Facilities role, ideally within a Law Firm or professional services environment.
Key Responsibilities:- Walking the floor regularly to assist employees and address any facilities-related issues where required
- Report all maintenance issues to the correct vendors whilst ensuring all tracking of issues is logged and resolved in a timely manner
- Liaise with the wider team to ensure all issues are resolved effectively
- Make sure all new starters have the correct setup within the office
- Update departmental documents, including fire safety, checklists and health and safety
- Assist in organizing regular health and safety checks across the office
- Minimum of 5 year’s facilities experience, ideally within a Law firm or a professional services environment
- Excellent organization and time management skills
- Confident working with colleagues across the firm and third parties
- Excellent customer service and communication skills
- Health and safety experience is key
- Ability to handle high volumes of paperwork and administration
- Health and safety qualification would be advantageous although not essential
This is a fantastic opportunity for a Facilities Assistant to join a leading Law Firm who are experiencing an exciting period of growth. CVs are being reviewed, so please apply now for immediate consideration.
Contact Detail:
James Frank Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant - Law
✨Tip Number 1
Network with professionals in the legal and facilities management sectors. Attend industry events or join relevant online forums to connect with people who might have insights or even referrals for the role.
✨Tip Number 2
Familiarise yourself with the specific facilities management software commonly used in law firms. Being knowledgeable about these tools can give you an edge during interviews and demonstrate your readiness for the role.
✨Tip Number 3
Research the firm’s culture and values. Understanding their approach to facilities management and employee support will help you tailor your conversations and show that you’re a good fit for their team.
✨Tip Number 4
Prepare to discuss specific examples from your past experience that highlight your problem-solving skills and ability to manage multiple tasks effectively. This will showcase your suitability for the fast-paced environment of a law firm.
We think you need these skills to ace Facilities Assistant - Law
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in facilities management, especially within a law firm or professional services environment. Emphasise your organisational skills and any health and safety qualifications you may have.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experience aligns with their needs and demonstrate your excellent customer service and communication skills.
Highlight Relevant Experience: In your application, focus on your minimum of 5 years' experience in a similar role. Provide examples of how you've successfully managed facilities-related issues and liaised with teams to resolve problems effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Facilities Assistant role.
How to prepare for a job interview at James Frank Associates
✨Showcase Your Experience
Make sure to highlight your 5 years of facilities experience, especially if it's within a law firm or professional services. Be prepared to discuss specific examples of how you've handled facilities-related issues in the past.
✨Demonstrate Strong Communication Skills
Since you'll be the first point of contact for facilities queries, it's crucial to show off your excellent customer service and communication skills. Practice articulating your thoughts clearly and confidently.
✨Prepare for Health and Safety Questions
Given the importance of health and safety in this role, brush up on relevant regulations and practices. Be ready to discuss any health and safety experience you have, even if you don't hold a formal qualification.
✨Emphasise Organisation and Time Management
This role requires excellent organisation and time management skills. Prepare examples that demonstrate how you've effectively managed multiple tasks and prioritised responsibilities in previous positions.
